Payroll Specialist

Quantum Leap; Leesburg (VA); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

6% 401(k) matching with immediate vest

Educational assistance up to $7,000

Insurance premium subsidy for employee

Anthem medical

Guardian dental

Life and disability coverage

3 weeks’ vacation

2 weeks sick leave

11 holidays

Job summary

Quantum Leap is seeking a Payroll Specialist to join our Virginia offices. The role supports semi-monthly and monthly payroll, ensuring accuracy, confidentiality, and compliance across payroll processes.

Ideal candidates have at least two years of payroll experience, strong organizational and communication skills, and the ability to manage multiple priorities while adhering to company policies. The position offers competitive compensation and comprehensive benefits at our Leesburg/McLean

Qualifications

• Minimum of 2 years' hands-on payroll experience using an enterprise payroll system.
• Experience with Paylocity and/or UKG systems is ideal.
• Strong accuracy, confidentiality, and ability to manage multiple priorities.

Responsibilities

• Process payroll on semi-monthly and monthly schedules.
• Support payroll audits and compliance with policies and regulations.
• Process lifecycle changes: hires, terminations, promotions.
• Review expense reports promptly.
• Maintain organized payroll files and documentation.
• Assist with benefits and deductions tracking.
• Collaborate with HR and accounting on payroll matters.
• Authorize payroll invoices, including health benefits and 401k invoices.
• Ensure onboarding, payroll, and administration systems (ADP, UKG, Paylocity) are updated and automate processes as applicable.
• Handle 401k and HSA vendor file maintenance.
• Perform other duties as assigned.

Skills

Payroll processing

Attention to detail

Confidentiality

Communication skills

Organizational skills

Customer service mindset

Tools

Paylocity

UKG

ADP

Job description

QuantumLeapis a national defense technology company that synchronizes the full spectrum of capabilities across its operating companies, bringing together decades of expertise, private capital, and transformative innovation to deliver holistic solutions today to ensure tomorrow’s success. True to its name,Quantum Leap enables clients to move beyond incremental improvements and achieve quantum leaps in mission performance, readiness, and resilience.

We have built a highly collaborative workforce in an environment designed for success. This is an entrepreneurial, fast-growing company, where the right candidate can join and really make a difference.

The Payroll Specialist is responsible for assisting in the semi-monthly and monthly payroll while ensuring accuracy, compliance, and confidentiality throughout the payroll cycle. This role supports employee payroll changes, benefits and deductions administration, payroll reconciliations, expense reporting, and collaboration with HR and accounting teams using systems such as Paylocity, UKG, and ADP. The ideal candidate has at least two years of payroll experience, strong organizational and communication skills, and the ability to manage multiple priorities while maintaining compliance with company policies and security requirements.

Responsibilities:

• Assist with processing payroll on a regular schedule (semi-monthly & monthly).
• Support payroll audits and compliance with company policies and regulations.
• Process employee lifecycle changes, including new hires, terminations, and promotions.
• Review and process employee expense reports in a timely manner.
• Maintain organized payroll files and documentation.
• Assist with benefits and deductions tracking as needed.
• Collaborate with HR and accounting teams on payroll -related matters.
• Monthly review, reconciliation and authorization of payroll invoices including health benefits, 401k invoices and various other fringe benefit invoices.
• Ensure onboarding, payroll, and administration business systems (i.e., ADP, UKG, Paylocity) are updated and effectively automating business processes and adhere to company policies as applicable.
• Processes regular files feeds and maintenance of 401k and HSA vendors.
• Other duties as assigned.

Qualifications:

• A minimum of 2 years' direct hands-on experience processing payroll using an enterprise-wide payroll system.
• Experience with Paylocity and/or UKG systems ideal.
• High degree of accuracy, attention to detail, and organizational skills.
• High level of confidentiality and discretion.
• Strong communication skills and customer service mindset.
• Willingness to learn additional payroll systems and processes.
• Ability to work full time in our Leesburg or McLean, Virginia offices.
• Must be a US Citizen and have the ability to obtain a security clearance.
• Basic understanding of payroll concepts and compliance.
• Ability to manage multiple tasks and meet deadlines.

Compensation and Benefits:

We seek the best-and-brightest professionals at all levels so offer highly competitive compensation and an excellent benefits package.

Salary Range:

$80,000 - $90,000. Salary ranges reflect compensation for qualified candidates across a range of experience levels and are flexible; actual salary will be determined based on demonstrated skills, experience, and performance.

Company-sponsored benefits include:

• 6% 401(k) company match with immediate vesting
• educational assistance up to $7,000 per year
• 100% insurance premium subsidy for employees (75% for dependents)
• Anthem medical
• Guardian dental
• life and disability coverage
• 3 weeks’ vacation
• 2 weeks sick leave
• 11 holidays

Quantum Leap is an Equal Opportunity Employer.

HQ

940 Sycolin Rd, Suite 110
Leesburg, VA 20175
United States