Payroll Specialist

Jackson Public Schools; Jackson (MI); On-site; USD 48,000 - 65,000; Full time

Job summary

Jackson Public Schools is seeking a Payroll Specialist to join the JPS Administration Building in Michigan. This full-time role manages the payroll process, ensures accurate compensation, and maintains confidentiality when handling sensitive information.

The ideal candidate will understand payroll regulations, excel at data accuracy, and collaborate with HR to resolve discrepancies while preparing year-end reports and supporting payroll software improvements.

Qualifications

• Bachelor’s degree in Accounting, Finance, Human Resources, or a related field.
• Minimum of 2 years of experience in payroll processing or related roles.
• Strong knowledge of payroll regulations, tax laws, and compliance requirements.
• Proficiency in payroll software and Microsoft Office Suite, particularly Excel.
• Excellent attention to detail and accuracy in data entry and reporting.
• Strong analytical and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Effective communication skills, both written and verbal.
• Strong organizational skills and the ability to manage multiple tasks and deadlines.
• Certification in payroll processing (e.g., CPP or FPC) is a plus.

Responsibilities

• Process payroll for all employees accurately and on time.
• Maintain and update payroll records, including employee information, tax withholding, and deductions.
• Ensure compliance with federal, state, and local payroll regulations and guidelines.
• Prepare and distribute payroll reports to management and other departments as needed.
• Respond to employee inquiries regarding payroll, deductions, and tax-related questions.
• Collaborate with HR to ensure accurate employee data and resolve discrepancies.
• Assist in the preparation of year-end payroll reports and tax filings, including W-2s and 1099s.
• Conduct regular audits of payroll processes to ensure accuracy and compliance.
• Stay up-to-date with changes in payroll laws and regulations to ensure compliance.
• Support the implementation of payroll software and systems improvements.

Skills

Attention to detail

Analytical skills

Discretion

Communication skills

Education

Bachelor's degree in Accounting, Finance, Human Resources, or a related field

Tools

Payroll software

Microsoft Excel

Job description

Job Summary

We are seeking a detail-oriented and organized individual to join our team as a Payroll Specialist at the JPS Administration Building. In this full-time position, you will be responsible for managing the payroll process, ensuring accurate and timely compensation for all employees. The ideal candidate will have a strong understanding of payroll regulations, excellent analytical skills, and the ability to maintain confidentiality while handling sensitive information.

Responsibilities

• Process payroll for all employees accurately and on time, including regular, overtime, and special payments.
• Maintain and update payroll records, including employee information, tax withholding, and deductions.
• Ensure compliance with federal, state, and local payroll regulations and guidelines.
• Prepare and distribute payroll reports to management and other departments as needed.
• Respond to employee inquiries regarding payroll, deductions, and tax-related questions.
• Collaborate with HR to ensure accurate employee data and resolve discrepancies.
• Assist in the preparation of year-end payroll reports and tax filings, including W-2s and 1099s.
• Conduct regular audits of payroll processes to ensure accuracy and compliance.
• Stay up-to-date with changes in payroll laws and regulations to ensure compliance.
• Support the implementation of payroll software and systems improvements.

Requirements

• Bachelor’s degree in Accounting, Finance, Human Resources, or a related field preferred.
• Minimum of 2 years of experience in payroll processing or related roles.
• Strong knowledge of payroll regulations, tax laws, and compliance requirements.
• Proficiency in payroll software and Microsoft Office Suite, particularly Excel.
• Excellent attention to detail and accuracy in data entry and reporting.
• Strong analytical and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Effective communication skills, both written and verbal.
• Strong organizational skills and the ability to manage multiple tasks and deadlines.
• Certification in payroll processing (e.g., CPP or FPC) is a plus.