Payroll Specialist

Vaco by Highspring; Irvine (CA); On-site; USD 37,195 - 41,328; Full time

Job summary

A leading company in the Healthcare industry is seeking a detail-oriented Payroll Specialist in Irvine, CA. This role involves managing multi-state payroll, ensuring compliance with wage laws, and supporting internal departments. Ideal candidates will have a strong background in payroll operations and excellent communication skills.

Qualifications

• Minimum 2 years of experience in payroll administration.
• Proficiency with Microsoft Excel and payroll platforms.
• Strong knowledge of federal and state wage and hour laws.

Responsibilities

• Process and manage payroll for multiple states.
• Review and validate new hires and employee changes.
• Investigate and resolve payroll discrepancies.

Skills

Attention to detail

Analytical skills

Organizational skills

Communication skills

Education

High School Diploma

Bachelor's Degree

Tools

Microsoft Excel

UltiPro

Job description

2 days ago Be among the first 25 applicants

This range is provided by Vaco by Highspring. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$27.00/hr - $30.00/hr

Direct message the job poster from Vaco by Highspring

About the Role:

Our long-term client in the Healthcare industry is seeking a detail-oriented and highly organized Payroll Specialist to join their team. This role is responsible for ensuring the accurate and timely processing of multi-state payroll for both exempt and non-exempt employees. The ideal candidate will have a strong foundation in payroll operations, compliance knowledge, and excellent communication skills to interact with internal departments and external vendors.

Key Responsibilities:

• Process and manage payroll for multiple states, ensuring timely and accurate disbursement for all employee types.
• Review and validate new hires, terminations, and employee changes across the payroll system.
• Compile and input data related to hours worked, time off, deductions, garnishments, and other withholdings.
• Ensure accuracy of employee records including promotions, bonuses, and other employment updates.
• Train and support managers on payroll systems and processes.
• Investigate and resolve payroll discrepancies, ensuring timely communication and follow-up.
• Maintain compliance with all federal, state, and local wage and hour laws.
• Partner with finance and HR teams during month-end closing processes and audits.
• Identify opportunities for process improvements and recommend enhancements to payroll workflows and systems.
• Maintain a high level of customer service and confidentiality at all times.

Qualifications:

• High School Diploma or equivalent required; Bachelor's Degree preferred.
• Minimum 2 years of experience in payroll administration within a multi-state environment.
• Proficiency with Microsoft Excel; experience building and maintaining complex spreadsheets.
• Experience with payroll platforms (UltiPro preferred).
• Strong knowledge of federal and state wage and hour laws.
• High attention to detail and ability to handle sensitive information with discretion.
• Strong analytical, organizational, and communication skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Accounting/Auditing

Industries

• Consumer Services

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