Payroll Specialist

Solugenix; Irvine (CA); Hybrid; Full time

Job summary

A leading company is seeking a Payroll Specialist for a 3-month contract to hire position in Irvine, CA. This role involves managing payroll processes, supporting HR activities, and ensuring compliance with regulations. Candidates should have strong attention to detail and prior experience in payroll or administrative tasks. Join a company recognized as a top workplace and gain immense growth opportunities in a hybrid working environment.

Qualifications

• Two to four years of clerical or administrative experience.
• Effective communication skills, both oral and written.
• Knowledge of spelling, grammar, and punctuation.

Responsibilities

• Process full cycle multi-state payrolls and maintain related records.
• Conduct audits of payroll records for accuracy.
• Administer new hire and termination packets.

Skills

Attention to detail

Customer service skills

Organizational management

Education

High school equivalent

Tools

Word processing applications

Spreadsheet applications

Job description

Payroll Specialist

Irvine, CA (Hybrid)

3-Month Contract to Hire

Job ID 25-09642

We are looking for a Payroll Specialist. This is a 3-month contract to hire opportunity based out of Irvine, CA (Hybrid).

This position is responsible for compiling and recording employee time and payroll data and processing semi-monthly transfers of correct payroll data to ADP. The Payroll Specialist supports the Payroll Manager in developing, enhancing, maintaining and executing HR/Payroll systems and activities for internal employees. These activities include, but are not limited to, administration of employees' payroll, personnel record management, safety coordination, training, auditing, creating and updating the Payroll Manual and special projects as assigned.

Qualifications:

• Above average ability to use a personal computer for word processing, data entry, and automated time systems.
• Attention to detail and accuracy regarding time and organizational management.
• Requires multi-tasking and extensive customer service skills, and the ability to handle stress in a fast-paced working environment.
• Ability to foster and maintain positive working relationships with all levels of management and store personnel.
• Ability to apply basic skills relative to office administration. Must possess personal qualities related to respect for the rights and confidentiality of others.

Education/Experience:

• Requires the knowledge, skill, and mental development equivalent to the completion of high school. Requires knowledge of word processing and spreadsheet applications.
• Requires two-four years of clerical or administrative experience. Requires the ability to effectively communicate both orally and in writing.
• Requires knowledge of spelling, grammar, punctuation, sentence/paragraph structure, and formatting.

Responsibilities:

• Completes all filings in a timely manner.
• Performs all activities necessary to process one or more full cycle multi-state payrolls, including maintaining related records, filing tax reports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, documenting and updating procedures, and preparing special reports for management.
• Ensures payroll records are accurate and complete by conducting semi-monthly audits of all change activity back to the original documentation.
• Makes sure all payroll-related regulations and laws are up to date including minimum wages of Federal, State, County and City.
• Hires additional staff under the payroll when needed.
• Conducts research and analyzes data on assigned projects and produces summary reports for submission to company executives.
• Administers new hire and termination packets for all employees.
• Review employees' timesheets for payroll processing.
• Verifies I-9 documentation and maintains books' current.
• Tracks and audits employee PSL/PTO requests - communicates discrepancies to the Payroll Manager.
• Updates HR spreadsheets with employee change requests and processes paperwork.
• Enters and audits employee information on the HRIS system.
• Stays current with current state and federal employment laws.
• Compile payroll data such as garnishments, vacation time, insurance and 401(k) deductions.
• Contact various area managers for any missed times.
• Process semi-monthly transfer of payroll data to ADP.
• Process semi-monthly payroll when the payroll manager is absent.
• Compile internal management reports from payroll system software.
• Maintains payroll information by collecting, calculating, and entering data.
• Updates payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers.
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and non-taxable wages.
• Determines payroll liabilities by calculating employee federal and state income and social security taxes and employer's social security, unemployment, and workers' compensation payments.
• Resolves payroll discrepancies by collecting and analyzing information.
• Provides payroll information by answering questions and requests.
• Maintains payroll operations by following policies and procedures; and reporting needed changes.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Maintains information in the HRIS up to date.
• Creates requested reports and provides.
• Contributes to team effort by accomplishing related results as needed.

Language Ability:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Bilingual in Spanish or is Japanese preferred but not required.

Pay Range for CA, CO, IL, NJ, NY, WA, and DC: $26/hour to $28/hour. Starting rate of pay offered may vary depending on factors including but not limited to, position offered, location, education, training and/or experience.

Solugenix will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act and Ordinance. Applicants do not need to disclose their criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if we are concerned about conviction that is directly related to the job, applicants will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.

About The Client

Our client is a tech interactive restaurant concept.

About Solugenix

Solugenix is a leader in IT services, delivering cutting-edge technology solutions, exceptional talent, and managed services to global enterprises. With extensive expertise in highly regulated and complex industries, we are a trusted partner for integrating advanced technologies with streamlined processes. Our solutions drive growth, foster innovation, and ensure compliance—providing clients with reliability and a strong competitive edge.

Recognized as a 2024 Top Workplace, Solugenix is proud of its inclusive culture and unwavering commitment to excellence. Our recent expansion, with new offices in the Dominican Republic, Jakarta, and the Philippines, underscores our growing global presence and ability to offer world-class technology solutions. Partnering with Solugenix means more than just business—it means having a dedicated ally focused on your success in today's fast-evolving digital world.