Payroll Specialist

Chapman-University; Irvine (CA); On-site; USD 41,000 - 47,000; Full time

Job summary

Chapman University is seeking a Payroll Specialist to provide accounting, administrative, and customer service support for payroll processes on campus. You will handle bi-weekly and monthly payroll checks, garnishments, and payroll tax with a focus on accuracy and compliance.

The role requires knowledge of payroll cycles and timekeeping systems, and experience with high-volume processing. This is a full-time, on-campus position at Chapman University with benefits and opportunities for

Qualifications

• General knowledge of the payroll cycle.
• Working knowledge of payroll and timekeeping systems (e.g. PeopleSoft, Workday, ADP , Kronos).
• Previous experience processing high-volume payroll in a fast-paced environment.

Responsibilities

• Provide accounting, administrative, and customer service support for the payroll processes.
• Process bi-weekly and monthly payroll checks and reconcile pay.
• Prepare reports/data for journal entries and payroll deposits.

Skills

Payroll cycle

Timekeeping systems

Confidentiality

Attention to detail

Communication skills

Analytical skills

Tools

PeopleSoft

Workday

ADP

Kronos

Job description

Please see Special Instructions for more details.

At Chapman University, we believe collaboration thrives through in-person engagement. This position is fully on campus, and employees work alongside colleagues, faculty, students, and staff each day to support our vibrant university community.

Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Position Information

Position Title

Position Title Payroll Specialist

Position Type

Position Type Regular

Job Number

Job Number SA84424

Full or Part Time

Full or Part Time full-time 40 hours weekly

Fair Labor Standard Act Classification Non-Exempt

Anticipated Pay Range

Anticipated Pay Range $30.00 - $34.00

Pay Range Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Position Summary Information

Job Description Summary

Provide accounting, administrative, and customer service support for the payroll processes. General knowledge of the payroll cycle, garnishments, payroll tax, and manual check calculations.

Responsibilities

Payroll Support

• Input employee data into payroll system
• Prepare bi-weekly and monthly payroll checks
• Reconcile payroll checks to employee registers and resolve discrepancies
• Verify, process and update direct deposit applications
• Monitor employee timesheets and work with employees and supervisors to resolve issues
• Coordinate with HR to process general payroll information changes (hires/terminations/assignment changes)
• Process direct deposits, stop payments, garnishments, and vacation/sick benefits
• Process off cycle manual checks
• Prepare reports/data for journal entries, federal and state tax payroll deposits, garnishments, and other payroll remittances

Customer Service Support

• Answer payroll policy and procedure questions
• Assist HR to research, resolve and answer payroll questions, requests and discrepancies according to FLSA , CA state wage and labor code, DHS , IRS , and Chapman University policies and procedures

Administrative Support

• Sort and review payroll information for accuracy and prioritization
• Establish and maintain records for all general payroll processes, direct deposits, stop payments, garnishments, and vacation/sick benefits
• File payroll information

Other Payroll Support

• Prepare wage audit information to federal and state agencies
• Prepare special payroll reports for management as requested
• Perform other tasks and duties as assigned

Required Qualifications

• General knowledge of the payroll cycle
• Working knowledge of payroll and timekeeping systems (e.g. PeopleSoft, Workday, ADP , Kronos)
• Previous experience processing high-volume payroll in a fast-paced environment.
• Mathematical aptitude
• Good knowledge of FLSA and CA labor laws
• Strong Attention to Detail
• Critical Thinking/Problem Solving Skills
• Excellent written and oral communication skills
• Ability to keep information confidential and use discretion
• Strong organizational skills

Desired Qualifications

• Previous experience with PeopleSoft HCM
• Previous experience processing garnishments
• Intermediate Excel

Pre-screening Questions

Required fields are indicated with an asterisk (*).

• * Have you processed high-volume payroll? If so, approximately how many employees were included in each payroll cycle?

  (Open Ended Question)

Required Documents

• Resume
• Cover Letter

Optional Documents

MAIN CAMPUS
One University Drive
Orange, CA 92866
[phone]

RINKER HEALTH SCIENCE CAMPUS
9401 Jeronimo Road
Irvine, CA 92618

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.