Payroll Specialist

Fishbeck; Grand Rapids (MI); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health, dental, vision

Wellness reimbursement

Tuition assistance

PTO and holidays

Hybrid schedule

401(k) matching

Profit sharing

Employee ownership

Job summary

Fishbeck is seeking a Payroll Specialist in Grand Rapids, MI to ensure accurate and timely payroll, support timesheet administration, processing, reporting, and compliance. You will collaborate with employees and the Organizational Effectiveness team to resolve discrepancies and maintain records.

The role requires 2–5 years of payroll experience, a relevant degree, and proficiency in Microsoft Office; familiarity with Deltek Vantagepoint or Paycor is a plus. Hybrid schedule available.

Qualifications

• 2–5 years of payroll processing experience.
• Bachelor’s degree in Accounting, Finance, or related field or equivalent experience.
• Knowledge of payroll regulations and Davis-Bacon Act provisions.
• Proficiency in Microsoft Office; knowledge of Deltek Vantagepoint and/or Paycor is a plus.

Responsibilities

• Review employee timesheets weekly for accuracy and compliance.
• Approve timesheets and prepare export files for payroll processing.
• Finalize weekly payroll with accuracy and completeness.
• Verify time and attendance, bonuses, deductions, and other payroll transactions.
• Ensure compliance with Davis-Bacon Act on government projects.
• Generate payroll reports and provide insights into payroll expenses and trends.
• Maintain confidentiality of payroll and employee information.
• Stay current on federal, state, and local payroll regulations.

Skills

Payroll processing

Timesheet review

Attention to detail

Communication

Independent work

Education

Bachelor's degree in Accounting/Finance

Tools

Deltek Vantagepoint

Paycor

Microsoft Word

Microsoft Outlook

Job description

Location: Grand Rapids, MI
Employment Type: Full-Time

For over 70 years Fishbeck has been building. As a 100% employee-owned firm, every team member has a stake in what we build together, our work, our reputation, and our future. Now we need to add a Payroll Specialist to help us keep building.

We’re looking for an experienced, detail-oriented Payroll Specialist to join our Grand Rapids team. In this role, you’ll help ensure our employees are paid accurately and on time while supporting timesheet administration, payroll processing, reporting, and compliance. You’ll work closely with employees and our Organizational Effectiveness team to resolve questions and maintain accurate payroll and employee information.

What You’ll Do

• Review employee timesheets weekly for accuracy and compliance with company policies.
• Work directly with employees to identify and resolve timesheet issues.
• Approve timesheets and prepare and export files for payroll processing.
• Review and finalize weekly payroll, ensuring accuracy and completeness.
• Verify time and attendance records, bonuses, deductions, and other payroll-related transactions.
• Support compliance with the Davis-Bacon Act for government-funded projects, including the accurate application of prevailing wage requirements.
• Generate payroll reports for management and provide insight into payroll expenses, trends, and Davis-Bacon Act compliance.
• Collaborate with Organizational Effectiveness to resolve discrepancies and implement changes to employee records.
• Stay current on federal, state, and local payroll regulations and requirements.
• Maintain the confidentiality and security of payroll and employee information.
• Identify opportunities to improve payroll processes, accuracy, and efficiency.

What We’re Looking For

• Bachelor’s degree in Accounting, Finance, or a related field preferred. Equivalent relevant experience will also be considered.
• 2–5 years of payroll processing experience.
• Strong understanding of payroll processes, tax regulations, and compliance requirements.
• Knowledge of Davis-Bacon Act provisions and prevailing wage requirements for government-funded projects.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience with Deltek Vantagepoint and/or Paycor is a plus.
• Exceptional attention to detail and commitment to accuracy.
• Strong organizational and time-management skills.
• Excellent interpersonal and communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Ability to work independently while also collaborating effectively with others.
• Comfortable managing deadlines and priorities in a fast-paced environment.

What We Offer

Our staff members enjoy a comprehensive compensation package that includes:

• Medical, dental, and vision insurance.
• Wellness reimbursement, incentives, and activities.
• Reimbursement and support for tuition, continuing education, and professional and personal development.
• Vacation, sick, and volunteer time, PTO, parental leave, and paid holidays.
• Opportunities for hybrid and flexible schedules.
• 401(k) matching, profit-sharing, and the opportunity to become a shareholder through our employee ownership program.
• And more!

We are an equal opportunity employer committed to creating an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, disability, veteran status, or any other status protected by applicable law.

Build Your Future Here

This is an opportunity to play an important role in supporting Fishbeck and our employees while helping ensure one of our most critical processes runs accurately and efficiently. You’ll join a collaborative team where attention to detail, reliability, and continuous improvement are valued.

Imagine working for a firm where your personal growth and professional development are top priorities. Imagine a place where enthusiasm, creativity, and integrity are just a few of the core values. Imagine working alongside a dynamic, diverse group of peers while learning from the industry’s leading experts.

BENEFITS OF WORKING AT FISHBECK

Live well, work well, be well. Fishbeck believes in the benefits of a corporate wellness program and has woven it into our culture. We have been recognized over the years for best practices in work-life balance, diversity and multiculturalism, employee communication and recognition, education and development, and community initiatives.

We are a team at Fishbeck and want to keep our staff happy and healthy. We offer premium benefits to keep you and your family at your best, because we truly believe in the benefit of being well.

BENEFITS

Insurance

• Health, Dental, Optical, Life, and AD&D Insurance
• Short and Long-Term Disability Insurance
• Long-Term Care Insurance
• Health Savings Account
• Flexible Spending Account
• LifeLock

Equity

• 401(k)/ROTH Retirement Plan
• Profit Sharing
• Employee Ownership Opportunities
• Bonus Potential

Education

• Professional/Technical Membership Support
• Technical and LeadershipTraining
• Health and Safety Training
• Customized Orientation
• Tuition Assistance
• Employee Assistance Program
• Wellness Challenges
• Wellness Activity Reimbursement
• CPR/First Aid/AED Training

Time away

• Paid Vacation, Holidays, and Medical Absence Time

Day of Service

Employees are encouraged to take a Day of Service each year in support of a non-profit or local charity. This paid time off provides staff with opportunities to serve in new ways, builds camaraderie among teams, and hopes to inspire others to give back.

Diversity & Inclusion

At Fishbeck, we create and maintain an inclusive environment where differences are valued and there is understanding, communication, and respect among all individuals. Our unique culture capitalizes on the strengths resulting from our differences. We are an employer of choice, attracting a diverse workforce that provides innovation and excellence in everything we do.

We actively seek a diverse candidate base and offer career development and internship programs. Once you are on our team, you can expect nondiscriminatory, merit-based promotions, and competitive compensation as we work to nurture and support our talented staff.