Payroll Specialist

Electric Motor Shop, Inc.; Fresno (CA); On-site; USD 55,000 - 70,000; Full time

Job summary

Electric Motor Shop, Inc. in Fresno, CA is seeking a Payroll Specialist to administer weekly payroll, maintain accurate records, and support benefits programs while ensuring compliance with federal and California wage-and-hour laws.

This role collaborates with HR, accounting, and supervision to resolve payroll issues and reconcile activity. The ideal candidate will have a strong background in payroll systems and Excel, with at least 2 years in payroll or HR-related work.

Qualifications

• High school diploma or GED required with payroll experience.
• 2+ years of payroll, HR or related experience preferred.
• Knowledge of payroll laws and wage-and-hour regulations.

Responsibilities

• Administer weekly payroll accurately and timely.
• Review timecards and correct discrepancies.
• Maintain payroll records in the HRIS and ensure data accuracy.
• Prepare month-end payroll reporting and reconciliations.
• Support benefits administration and open enrollment activities.

Skills

Payroll processing

HRIS knowledge

Excel proficiency

Attention to detail

Communication skills

Education

High school diploma or GED

Bachelor's degree (preferred)

Tools

iSolved HRIS

Microsoft Excel

Job description

POSITION: Payroll Specialist

REPORTS TO: Senior Human Resources Generalist

LOCATION: Fresno, CA

SALARY: $26.44 - $33.65 per hour, DOE ($55,000 - $70,000 annualized)

COMPANY OVERVIEW

Established in 1913, Electric Motor Shop is a premier electrical contractor, motor repair shop and electrical supply wholesale distributor. The Electric Motor Shop's state of the art repair facility offers all levels of motor and pump repair, service and rewinding, with 24-hour service availability. Our supply division has one of the largest stocking warehouses in Central California. We also have a fully licensed professional contracting division capable of providing service for small to large industrial projects, including custom panel design and installation, PLC programming, AC drives, and transformer installations.

JOB SUMMARY

The Payroll Specialist is responsible for administering weekly payroll, maintaining accurate payroll records, supporting benefits programs, and helping ensure payroll practices comply with applicable federal and California wage-and-hour requirements and Company policies. This role works closely with employees, supervisors, management, Human Resources, and Accounting to deliver accurate payroll services, resolve payroll-related issues, reconcile payroll activity, and support overall HR operations.

PRINCIPAL DUTIES & RESPONSIBILITIES

• Administer weekly payroll, ensuring accurate and timely processing of all payroll transactions, including regular wages, overtime, bonuses, commissions, retroactive pay, vacation, sick leave, holiday pay, and other applicable earnings.
• Review, audit, and validate employee timecards for payroll accuracy, including missedpunches, overtime, meal-period premiums, paid sick leave, and other payroll exceptions.
• Communicate with supervisors and managers to correct and resolve timecard issues andobtain appropriate documentation or approvals.
• Manage garnishment orders, including setup, processing, maintenance, and requireddocumentation.
• Respond to employee payroll inquiries and resolve issues promptly.
• Maintain accurate employee payroll records and employee data within the HRIS, includingapproved compensation, department, deduction, tax, and other payroll-related changes.
• Process off-cycle payments, including final pay, advances, corrections, and special payrollrun, and support timely final wage payments in accordance with applicable requirements.
• Prepare accurate and timely month-end payroll reporting and reconcile payroll activity, deductions, benefit contributions, retirement contributions, and other payroll-related balances.
• Distribute weekly payroll checks to department managers.
• Support benefits administration and annual open enrollment activities.
• Prepare, reconcile, and submit weekly 401(k) contributions.
• Maintain organized HR and payroll documentation in compliance with applicable recordkeeping requirements and Company retention practices.
• Maintain and update the EMS attendance calendar daily.
• Support payroll-related audits, including retirement plan, workers' compensation, and otherpayroll or benefit audits, by preparing requested reports and documentation.
• Assist with year-end payroll activities, including W-2 review and reconciliation, as assigned.
• Research payroll discrepancies and coordinate corrections with Human Resources, accounting, supervisors, employees, and payroll or benefit vendors as appropriate.
• Support payroll compliance reviews involving overtime, meal-period premiums, minimumwage, paid sick leave, final pay, and other applicable California payroll requirements.
• Maintain high level of confidentiality when handling sensitive information.
• Perform other duties as assigned or required.

Qualifications (Skills, Education and Experience)

The requirements listed below are representative of the qualifications necessary to perform the job. Education, experience, and skills:

Required

• High school diploma or GED.
• Minimum of 2 years of payroll, human resources, or related experience, or an equivalent combination of education and experience.
• Knowledge of payroll processes, HR practices, basic accounting principles, and applicable California wage-and-hour/payroll requirements.
• Excellent organizational, time management, analytical, and attention-to-detail skills with the ability to meet recurring payroll deadlines.

Preferred

• Bachelor's degree in human resources or a related field.
• Experience processing payroll for hourly and non-exempt employees.
• Experience with iSolved or a comparable HRIS/payroll system and proficiency with Microsoft Excel.

Work Environment

• Required to use motor coordination with finger dexterity (such as keyboarding, writing, etc.) most of the workday.
• Normal setting for this job is: Office setting Typical