Payroll Specialist

James Ridout CPA; Florida; On-site; USD 42,000 - 54,000; Full time

Job summary

James Ridout CPA is seeking a precise, professional Payroll Specialist to manage client payroll and sales tax compliance with accurate, on-time processing. No prior payroll experience is required—we provide comprehensive training on our systems.

The role emphasizes meticulous communication, timing, and professionalism to ensure flawless filings and client service. You'll coordinate with clients and respond promptly to data requests, maintaining strong documentation and adherence to regulatory

Qualifications

• No prior payroll experience necessary; full training on software and platforms will be provided.
• Impeccable communication standards: Excellent verbal diction, clear pronunciation, and a highly articulate, professional communication style.
• Composed under pressure: A firm, professional demeanor capable of handling difficult or high-stress telephone interactions objectively and firmly.
• Uncompromising accuracy and timeliness: Exceptional attention to detail and an innate sense of urgency to prevent filing errors or late penalties.
• Strong organizational skills and basic computer proficiency.

Responsibilities

• Process regular payroll cycles for clients accurately and strictly on schedule.
• Handle Sales and Payroll Tax filings, proactively contacting clients to collect necessary data well ahead of deadlines.
• Conduct professional phone calls with clients, as well as coordinate with the IRS, the Florida Department of Revenue, and other state filing agencies.
• Set up new businesses for EFTPS, Sales Tax, 941, and RT6 tax filings, and meticulously log the progress of each.
• Process and distribute Form W-2s, Form 1099s, and Form 940s at the beginning of each year.
• Download monthly payroll reports from platforms like ADP and QuickBooks Payroll (QBP), archiving them securely in the appropriate database folders.
• Create and issue accurate service invoices for payroll and sales tax services rendered.

Skills

Payroll processing

Communication skills

Attention to detail

Time management

Job description

Support payroll processing, payroll tax filings, client communication, and compliance. Training is provided.

We are seeking a precise, articulate, and highly professional Payroll Specialist to join our firm. In this role, you will be responsible for managing critical compliance, tax filings, and client communications surrounding payroll and sales tax operations.

No prior payroll experience is required—we provide comprehensive training on our systems. However, timeliness and absolute precision are paramount , as our firm is directly responsible for compliance, deadlines, and financial accuracy. Candidates must possess exceptional diction, professional presence, and strong communication skills. Because payroll clients expect the utmost precision, we require a firm, composed, and professional demeanor rather than casual warmth.

Key Responsibilities

Payroll & Tax Processing

Client payroll execution : Process regular payroll cycles for clients accurately and strictly on schedule.

Tax and filing management : Handle Sales and Payroll Tax filings, proactively contacting clients to collect necessary data well ahead of deadlines.

Agency communications : Conduct professional phone calls with clients, as well as coordinate with the Internal Revenue Service (IRS), the Florida Department of Revenue, and other state filing agencies.

Business onboarding and setups : Set up new businesses for EFTPS, Sales Tax, 941, and RT6 tax filings, and meticulously log the progress of each.

Annual filings : Process and distribute Form W-2s, Form 1099s, and Form 940s at the beginning of each year.

Documentation & Administration

Report management : Download monthly payroll reports from platforms like ADP and QuickBooks Payroll (QBP), archiving them securely in the appropriate database folders.

Invoicing : Create and issue accurate service invoices for payroll and sales tax services rendered.

Qualifications & Skills

No prior payroll experience necessary ; full training on software and platforms will be provided.

Impeccable communication standards : Excellent verbal diction, clear pronunciation, and a highly articulate, professional communication style.

Composed under pressure : A firm, professional demeanor capable of handling difficult or high-stress telephone interactions objectively and firmly.

Uncompromising accuracy and timeliness : Exceptional attention to detail and an innate sense of urgency to prevent filing errors or late penalties.

Strong organizational skills and basic computer proficiency.