Payroll Specialist

City of Flagstaff; Flagstaff (AZ); On-site; USD 45,000 - 67,000; Full time

Benefits offered by this job

ASRS retirement match

Health Insurance

Paid Holidays

Tuition Assistance

Wellness Program

Employee Discounts

Job summary

The City of Flagstaff is seeking a detail-oriented payroll professional to support daily and monthly payroll operations, including reviewing timecards for compliance with federal and state laws, as well as City policies and practices. This position also plays an important role in reconciling monthly health insurance and employee benefit costs and processing payments.

Two years of payroll experience is required, with a possible substitution by education.

Qualifications

• High school diploma or G.E.D. required.
• Two years of payroll experience.
• Combination of education and relevant experience may substitute on a year-for-year basis.
• Two years of governmental accounting or record keeping experience preferred.
• A.A. degree or higher in Business Administration or related field.

Responsibilities

• Review timecards for compliance with City policy, procedures and payroll laws.
• Reconcile monthly health insurance and employee benefit costs and processing payments.
• Process payments for direct deposits, pay cards and checks.
• Prepare and enter journal entries and financial reports from accounting data.
• Assist auditors by providing reports and resolving questions.
• Maintain and update payroll related forms and records.

Skills

Customer service

Attention to detail

Microsoft Excel

Education

High school diploma or G.E.D.

A.A. degree or higher in Business Administration or related field

Tools

Excel

Payroll systems

Job description

The City of Flagstaff is seeking a detail-oriented payroll professional to support daily and monthly payroll operations, including reviewing timecards for compliance with federal and state laws, as well as City policies and practices. This position also plays an important role in reconciling monthly health insurance and employee benefit costs and processing payments.

Key responsibilities include benefit reconciliation, reviewing and verifying payroll-related records, and supporting accurate and timely payroll processing.

Please note that this is a two-year, benefit-eligible contract position.

• Provides excellent customer service to both internal and external customers.
• Prepares reconciliations of general ledger accounts, reports, and payments to reporting agencies.
• Creates and enters journal entries routinely and as assigned.
• Prepare and/or verifies accurate and complete financial reports from accounting data.
• Prepares and enters requisitions and invoices for finance to generate payments.
• Manages special projects as assigned.
• Plans, organizes, secures resources, and implements projects.
• Maintains and updates website and portals for multiple areas.
• Works with auditors by providing reports, answering questions, and resolving problems.
• Oversees filing and general record keeping along with public records requests.
• Cross trains and performs functions in one of more of the focus areas listed below.
• Ensures employees' time entered complies with City policy, procedures, and payroll law and preparing payroll checks.
• Collects time sheets, reviews for compliance, and oversees and ensures necessary corrections.
• Processes payments for direct deposits, pay cards and checks.
• Receives, reviews, corrects, and enters PAFs into payroll system.
• Performs monthly benefit reconciliation.
• Remains informed of payroll laws and City policies and procedures in order to provide current and accurate information.
• Researches payroll laws.
• Attends trainings and/or workshops.
• Provides employees with accurate information.
• Determines, prepares, and conducts payroll-related training for employees.
• Calculates information for wage garnishment forms.
• Creates, maintains, and updates payroll related forms.
• Conducts exit interviews with employees.
• Calculates final paychecks and answers questions.
• Completes multiple reconciliations with minimal supervision.
• Responsible for submitting bi-weekly contributions to various entities including ASRS and PSPRS.
• Assist all employees' concerns, needs, and questions.
• Other duties as assigned.

MINIMUM QUALIFICATIONS

• High school diploma or G.E.D.
• Two (2) years of payroll experience
• Any combination of relevant education and relevant experience may be substituted on a year-for-year basis.

DESIRED EXPERIENCE AND TRAINING

• Two (2) years of experience in governmental accounting or record keeping utilizing computerized accounting systems including, but not limited to Superion products.
• A.A. degree or higher in Business Administration or a related field.

OTHER REQUIREMENTS

• Regular attendance is an essential function of this job to ensure continuity.
• Three (3) years of experience with computer applications, particularly Microsoft Excel and payroll systems.

CURRENT COMPENSATION AND BENEFITS:

We are dedicated to fostering an inclusive and positive work environment. We offer competitive pay, outstanding benefits, and the chance to work with a committed team making a difference in our community. Located in the beautiful mountain town of Flagstaff, AZ, you’ll enjoy a unique quality of life with outdoor recreation, stunning scenery and a welcoming community.

Our total compensation package includes best-in-class benefits and an annual salary of $44,678.40- $67,017.60 based on the candidate's qualifications and experience. Plus:

• Arizona State Retirement System with 100% Match
• Employees are members of Arizona State Retirement System (ASRS) with a mandatory contribution rate of approximately 12%
• Deferred Compensation Options
• Up to 4% Annual Pay for Performance Increase
• Group Insurance including Health, Dental and Vision coverage
• Flexible & Health Savings Accounts
• 13 Paid Holidays, Vacation, Sick Leave, Personal Leave, Paid Parental Leave, Bereavement, Jury Duty
• Life Insurance, AD&D, Short- and Long-Term Disability and Voluntary Life Insurance
• First-Time Homebuyer Assistance
• Qualified Public Student Loan Forgiveness Employer
• Tuition Assistance
• Employee Clinic, Telehealth, Wellness Program & Incentives
• Tobacco Cessation Program
• Employer Assistance Program
• Recognition includingWorkiversary, Wonderful Outstanding Worker (WOW), On-the-Spot, 7k Award, and City Manager's Excellence Awards
• Employee Discounts:MountainLine Bus Eco Pass, Aquaplex, and Recreation Centers

Please note that Compensation and Benefits are subject to change based on future policy change, budgetary impact, and Council changes.

The City of Flagstaff is looking for team members who are passionate about community, innovation, and quality of life. Come be a part of this cool community and see why the City of Flagstaff is a great place to work!