Payroll Specialist

City of Amarillo; Hall (IN); On-site; USD 26,000 - 29,000; Full time

Job summary

City of Amarillo is seeking a Payroll Clerk who will manage the biweekly payroll and related data entry. You will validate salary payments, handle deductions, and assist with reports to ensure accurate payroll processing for City employees.

The role requires strong attention to detail, knowledge of payroll procedures, and proficiency with Word and Excel. Experience with Workday is preferred, and hours are Monday–Friday with possible overtime as needed.

Qualifications

• Associate degree in accounting or related field required; bachelor’s preferred.
• 2 years’ payroll processing or bookkeeping experience.
• Working knowledge of payroll systems (Workday) preferred.
• Detail oriented with strong communication and multitasking skills.

Responsibilities

• Processes biweekly payroll in coordination with Payroll Coordinator.
• Audits salary payments and time records for accuracy.
• Maintains payroll data in computerized system and generates reports.
• Assists with deductions, benefits accruals, and compliance requirements.

Skills

Payroll processing

Accounting basics

MS Word

MS Excel

Attention to detail

Communication skills

Education

Associate degree in accounting or related field

Bachelor's degree preferred

Tools

Workday

10-key adding machine

Job description

STARTING PAY

$19.696 - DOQ

SUMMARY

Performs a wide variety of complex record keeping and payroll processing activities in order to generate a bi-weekly payroll via direct deposit for the City's employees. This position will have a wide range of responsibilities related to calculating and processing Payroll and assisting with various administrative duties. Will ensure accurate processing and recording of the City’s payroll, provide timely and accurate information, participate in daily data entry payroll processing. Monitors, audits, and prepares a variety of payroll related reports. Provides administrative and payroll support services. These activities include but are not limited to the following: auditing of salary payments, time records, overtime calculations, salary adjustments, child support calculations, deductions, benefit accruals and balances, and payroll records for compliance with policies, rules and regulations; updating and maintaining payroll data in a computerized payroll system; calculating and recording payroll deductions; processing employee termination pay; addressing timekeeping problems and discrepancies by working with appropriate departments and/or supervisors to resolve them.

ESSENTIAL RESPONSIBILITIES

• In coordination with the Payroll Coordinator, processes biweekly payroll.
• Checks payroll information for accuracy and ensure all relevant paperwork is in order.
• Process other financial compensations or deductions (DRP, severance pay, taxes, tuition reimbursement, etc).
• Has a working knowledge of principles, practices and terminology related to payroll processing; laws and regulations affecting payroll practices.
• Communicates with the HR and Benefits Department to ensure the integrity of payroll data including data related to new hires, terminations, transfers, and rate changes. Makes updates as necessary.
• Answer employee questions or complaints about salaries and payments.
• Consult with employees and Coordinators to correct errors.
• Work with frequent interruptions and the pressure of recurrent deadlines.
• Assists in special projects as assigned by management.
• Performs other job-related duties as assigned.

MINIMUM REQUIREMENTS

Requires an Associate degree in accounting or related field. Bachelor’s degree in accounting or related field preferred. 2 years’ experience with payroll processing or bookkeeping required. Working knowledge of payroll systems (Workday) preferred. Working knowledge of payroll best practices preferred. Demonstrating strong communication skills. Microsoft Word and Excel required. Must be detail oriented, ability to multitask and have analytical skills. Able to adhere to tight deadlines. Ability to handle confidential information. High degree of professionalism. The City of Amarillo may consider any combination of relevant education and experience when determining an applicant’s minimum qualifications and starting salary.

KNOWLEDGE, SKILLS, AND ABILITIES

• Excellent oral and written communication skills;
• Make arithmetical computations; understand, interpret, apply and explain rules and regulations related to payroll procedures;
• Revise, record and verify payroll information with speed and accuracy;
• Work with frequent interruptions and the pressure of recurrent deadlines;
• Prepare accurate reports and correspondence; follow written and oral directives; provide friendly, courteous and professional services to employees and vendors;
• Operate a computer, 10-key adding machine, fax, scanner, and other various office equipment.
• Ability to understand and apply City payroll policies and labor agreement pay rules.

ADA PROFILE

Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of this position. While performing the duties of this Job, the employee is required to exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. The employee must also walk, stand, sit, hear, reach, speak, see, and talk. Also requires the ability to make rational decisions and perform repetitive motions.

WORK ENVIRONMENT

The employee works in a safe and secure indoor work environment that may periodically have unpredicted requirements or demands.

REGULAR HOURS OF WORK

Monday-Friday 8am to 5pm. This position may be required to work outside normal shifts including evenings, weekends, and overtime as necessary by the department.

The City of Amarillo is an Equal Opportunity employer and encourages applications from eligible and qualified persons regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, genetic information or protected veteran status, in compliance with applicable federal, state and local law.
The City of Amarillo provides reasonable accommodations to applicants with disabilities on a case by case basis. If you need a reasonable accommodation for any part of the application or hiring process, please contact the Human Resources Office at 806-378-4294.