Payroll Specialist

Applitrack; Evansville (IN); On-site; USD 49,000 - 53,000; Full time

Benefits offered by this job

Sick Time

Personal Business Days

Snow Days

21 Paid Holidays

Vacation

Job summary

EVSC is seeking a Payroll Specialist to ensure accurate, timely, and confidential payroll processing for all district employees. The role maintains detailed records and reconciles complex data while supporting compliance with laws and collective bargaining agreements.

You will serve as a primary payroll contact, partnering with HR and administrators to resolve discrepancies and implement process improvements. EVSC offers comprehensive benefits and a stable work environment.

Qualifications

• High school diploma or GED; 1–3 years related experience preferred.
• Accounting experience preferred; proficient with Excel.
• Proficient with Excel and other Microsoft Office programs.
• Ability to learn EVSC payroll systems and processes.

Responsibilities

• Administer the full biweekly payroll cycle, including data entry, review, and reconciliation.
• Review the master payroll record file for all employees, ensuring compliance with district, state, and federal requirements.
• Process payroll changes for new hires, terminations, internal transfers, and leaves of absence.
• Prepare and balance payroll registers, reports, and journal entries for submission to accounting and finance teams.
• Educate and assist employees in understanding paycheck details, tax withholdings, deductions, and leave balances.

Skills

Excel proficiency

Attention to detail

Communication skills

Payroll knowledge

Analytical thinking

Education

High school diploma or GED

Accounting experience preferred

Tools

Excel

Microsoft Office

Job description

Frontline Applicant Tracking - Evansville Vanderburgh School Corporation

• Position Type: Human Resources/ Payroll Specialist
• Date Posted: 10/2/2026
• Location: Administration Building
• Date Available: 10/19/2026

Are you passionate about making a real difference in the world? Do you believe in the power of education to transform lives? If so, we invite you to become part of our school corporation!

Why Choose EVSC?

1. Impact Lives Daily: Every day, you'll have the opportunity to inspire, guide, and empower the next generation. Your work will ripple through time, shaping not just individual lives but entire communities.
2. Innovate and Grow: We're not just teaching; we're reinventing education for the 21st century. Bring your fresh ideas and watch them come to life in our progressive learning environments.
3. Stability Meets Flexibility: Enjoy the security of working in an essential field, coupled with a schedule that respects your work-life balance. Summers off, holidays, and predictable hours allow you to pursue your passions both in and out of the classroom.
4. Comprehensive Benefits: Enjoy competitive salaries, excellent health coverage, robust retirement plans, and generous paid time off.
5. Supportive Community: Join a team that feels like family. Our collaborative environment fosters lifelong friendships and professional networks.
6. Cutting-Edge Resources: Work with state-of-the-art technology and innovative teaching tools that make learning exciting for both educators and students.

Join us in our mission to educate, inspire, and empower. Together, we can build a brighter future, one student at a time. We are Better Together!

Position Details:

This non-exempt position works 52 weeks per year. It is scheduled 5 days per week at 8 hours per day.

Salary:

Salary will be determined based on the candidate's education and relevant experience.

Salary range: $49,000 - $53,227 annually

Insurance:

EVSC offers four (4) Anthem medical insurance plans. Full medical, dental and vision insurance are provided with this position. Employees may pay the additional cost to add family members. Click here to view the rates for each plan. If elected, insurance coverage begins the first of the month following the successful completion of a 30-day probationary period.

Employees enrolled in an EVSC medical insurance plan are eligible to use any of the three EVSCHealth & Wellness Centers. The health clinics provide primary care services, generic prescription medications, physicals, health screenings, and labs; all at NO COST to the employee or covered family member.

Additional Benefits:

• Sick Time
• Personal Business Days
• Snow Days
• 21 Paid Holidays!
• Vacation

This position will automatically be enrolled in the Public Employees' Retirement Fund (PERF) through the state of Indiana, which includes a defined benefit (Pension) as well as an Annuity Savings Account (ASA). Employees may also participate in a 403(b) Plan. Enrolling in the 403(b) plan allows employees to save for their retirement by making a pre-tax salary deferral contributions to the Plan.

Eligible employees may enroll in the EVSC group life insurance and long term disability plans. EVSC also offers a variety of voluntary insurance products through American Fidelity.

EVSC offers a free Employee Assistance Program (EAP). It is a confidential, voluntary service that provides professional counseling and referral services designed to help employees and their family members with personal, job or family-related matters.

Summary:

The Payroll Specialist plays a critical role in ensuring accurate, timely, and confidential payroll processing for all employees of the Evansville Vanderburgh School Corporation (EVSC). This position is responsible for maintaining detailed payroll records, reconciling complex data, and supporting compliance with applicable laws, policies, and collective bargaining agreements. The Payroll Specialist serves as a key point of contact between payroll, human resources, and departmental leaders, providing exceptional customer service and technical expertise to ensure smooth payroll operations across the district.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Administer the full biweekly payroll cycle, including data entry, review, and reconciliation, ensuring accuracy and adherence to deadlines.
• Review the master payroll record file for all employees, ensuring compliance with district, state, and federal requirements.
• Review, validate, and correct payroll discrepancies related to pay rates, deductions, stipends, and benefits.
• Process payroll changes for new hires, terminations, internal transfers, and leaves of absence.
• Prepare and balance payroll registers, reports, and journal entries for submission to accounting and finance teams.
• Ensure adherence to wage and hour laws, collective bargaining agreements, and district pay policies.
• Assist in preparing data for quarterly and annual tax filings, audits, and state/federal reporting.
• Educate and assist employees in understanding paycheck details, tax withholdings, deductions, and leave balances; investigate, analyze, and resolve payroll discrepancies to ensure accuracy and employee satisfaction.
• Maintain confidentiality of sensitive employee data in accordance with data privacy standards.
• Support internal and external audit requests by compiling and verifying payroll documentation.
• Serve as the primary contact for payroll inquiries, providing guidance on paycheck details, leave balances, deductions, and related concerns.
• Partner closely with Human Resources to align employee status changes, benefits, and position updates with payroll records.
• Coordinate with school and departmental administrators to resolve payroll discrepancies and educate staff on payroll procedures.
• Recommend process improvements and assist in implementing payroll technology or system updates to enhance efficiency and accuracy.
• Support special projects related to compensation, reporting, and system upgrades as assigned.

JOB SPECIFIC SKILLS AND ABILITIES:

• Ability to operate office machinery, personal computers, and related software, including Microsoft and Google systems.
• Strong attention to detail and accuracy in reviewing numerical data and documentation.
• Ability to communicate clearly and concisely both in oral and written form.
• Ability to analyze discrepancies, identify root causes, and recommend corrective actions.
• Working knowledge of accounting principles related to payroll.
• Ability to perform duties with awareness of and compliance with related corporation policies and state requirements.

ESSENTIAL SKILLS AND ABILITIES:

• Work collaboratively with EVSC employees, vendors and community partners in a teamwork-driven environment
• Strive to be innovative in continuously improving processes for district-wide success
• Provide excellent service in all forms of communication with a results-oriented customer-driven focus
• Successful in working effectively and efficiently in a high pressure, time-sensitive? environment
• Ability to internally motivate, think critically, and initiate strategic improvement
• Exude a positive and dependable work ethic
• Highly organized with attention to detail

SUPERVISORY RESPONSIBILITIES:

None.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE:

High school diploma or general education degree (GED) and one to three years related experience and/or training, accounting experience preferred, proficient with Excel and other Microsoft Office programs required; or equivalent combination of education and experience as determined by the board of school trustees.

LANGUAGE SKILLS:

• Ability to read and comprehend correspondence, memos, instructions, and documents, such as safety rules and procedural manuals.
• Ability to write reports and correspondence clearly and concisely and using correct grammar, spelling, and punctuation.
• Ability to speak effectively with correct grammar with individuals.

MATHEMATICAL SKILLS:

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent.

REASONING ABILITY:

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, and/or diagram form.

Ability to deal with problems involving a variety of concrete variables in situations where only limited standardization exists.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is almost continuously required to sit.

• The employee must be able to see and read close work such as typed or handwritten material and have good depth perception.
• The employee must be able to hear conversation and to communicate through speech.
• The employee is occasionally required to climb, balance, stoop, kneel, crouch, and crawl.
• The employee is regularly required to perform the same hand, arm, and/or finger motion many times.
• The employee must occasionally lift or move up to 50 pounds.
• The employee must be able to push items of 50 pounds or more, such as pushing materials on a cart.

WORK ENVIRONMENT:

The noise level may vary depending upon the daily activities within the work environment, such as the number of people in the office. The work environment is frequently interrupted as the employee must meet multiple demands from many people. The employee must constantly work to meet deadlines. On occasion, the employee may work irregular and/or extended hours.

• The noise level may vary depending upon the daily activities within the work environment, such as the number of people in the office.
• The work environment is frequently interrupted as the employee must meet multiple demands from many people.
• The employee must constantly work to meet deadlines.
• On occasion, the employee may work irregular and/or extended hours.

QUESTIONS REGARDING THIS OPPORTUNITY?

If you have any questions, please e-mail Katie Johnson at [e-mail]. You will receive a response within 24-48 hours.

AMERICANS WITH DISABILITIES ACT (ADA)

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA). The job description is not an exhaustive list of the duties performed for this position and it does not serve to proscribe or restrict the tasks that may be assigned or changed by management.

NONDISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY

It is the policy of the Evansville Vanderburgh School Corporation not to discriminate on the basis of race, color, religion, gender, sexual orientation, veteran status, genetic information, national origin, age, limited English proficiency, or disability in its programs or employment policies as required by the Indiana Civil Rights Law (I.C.22-9- 1), Title IV, and Title VII (Civil Rights Act of 1964), the Equal Pay Act of 1973, Title IX (Educational Amendments), the Genetic Information Non-Discrimination Act and Section 504 (Rehabilitation Act of 1973).

Need Help?

We're here to help! For questions regarding position qualifications or application procedures, please contact Evansville Vanderburgh School Corporation directly.

For technical questions regarding the Applicant Tracking system, please contact the Applicant Tracking help desk using the Request Technical Help link below.