Payroll Specialist

The Arc Montgomery County; Derwood (MD); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Limited-time hiring incentive up to $1

Job summary

The Arc Montgomery County is seeking a Payroll Administrator to join our Finance team in Derwood, MD. Under the supervision of the Senior Staff Accountant, you will ensure accurate payroll input, timely time-sheet processing, and compliant HR-related payments in line with organization policies.

You will manage payroll summaries, GL entries, checks and direct deposits, and support the CFO on special projects while maintaining strict confidentiality and data integrity in federal and state payroll

Qualifications

• Bachelor’s degree or higher in accounting or related field with relevant experience.
• ADP experience is required.
• Sage Intacct experience is desirable.

Responsibilities

• Input and process employee payroll information accurately.
• Collect and process time sheets with contract processor.
• Ensure pay rates match employee files and HR policies.
• Record payroll summaries in the general ledger and provide reports.
• Distribute checks, direct deposits, and W-2s; manage disputes schedule.
• Prepare payroll summaries and annual labor cost surveys.
• Maintain payroll records in compliance with DoL regulations.
• Assist Senior Staff Accountant and CFO on projects.

Skills

Attention to detail

Payroll processing

Time management

Education

Bachelor’s degree in accounting or other relevant field

Associate’s degree in a relevant field

high school diploma + 7 years relevant experience

Tools

ADP Experience

Sage Intacct

Job description

We’re Hiring! Join Our Award-Winning Team

We have been selected as one of The Washington Post’s 2025 Top Workplaces, a recognition based entirely on feedback from our team members. This award reflects our deep commitment to cultivating a supportive, inclusive, and growth-oriented work environment where employees feel valued and empowered. As we continue to grow, we are seeking qualified and motivated professionals to join our award-winning team and help us build on this exciting momentum.

Limited-Time Hiring Incentive

For a limited time, all new hires are eligible for benchmark incentive payments totaling up to $1,000.00! Please visit the Employee Benefits page on our website for more details.

Under the supervision of the Senior Staff Accountant, the Payroll Administrator is responsible for the accurate input of employee payroll information, timely collection and processing of time sheets with contract processor, and bookkeeping of all human resource related transactions. This position requires knowledge of human resource policies as it relates to the processing of payments to personnel. This includes, but is not exclusive to, ensuring time is authorized by program managers, and rates are consistent with rates established in each employee’s file by the organization’s Human Resource Department.

WORK PERFORMED

• Establish procedures to safeguard organizational assets by maintaining procedural control over time sheet integrity, pay rate accuracy, and payroll file confidentiality.
• Obtain all new and updated personnel information from the Human Resource Department to ensure accurate and timely payroll.
• Maintain relationship with contract processor to ensure accuracy of all human resource information, and provide contract processor with all documentation necessary to have complete, accurate, and timely processing.
• Record payroll summary entries into general ledger, and provide Senior Staff Accountant payroll reports to review for time sheet hour summaries, pay rate accuracy, and program code control.
• Establish and maintain system for distribution of checks, direct deposit vouchers, and W-2’s, and maintain coordinated system of scheduling for employee disputes and claims.
• Prepare payroll summaries and annual labor cost survey reports.
• Maintain Finance Department payroll record management system in accordance with Department of Labor regulations.
• Reconcile Payroll Accounts (Liability Accounts) Assist with projects assigned by the Senior Staff Accountant.
• Assist with projects assigned by the Senior Staff Accountant and/or the Chief Financial Officer.

Qualifications

• Bachelor’s degree in accounting or other relevant field plus three years of relevant professional experience; or Associate’s degree in a relevant field plus five years of relevant professional experience; or high school diploma plus seven years of relevant professional experience.
• ADP Experience required.
• Sage Intacct experience desired.