Payroll Specialist

Randstad USA; Country Haven Estates (TN); On-site; USD 37,000 - 40,000; Full time

Benefits offered by this job

medical

prescription

dental

vision

AD&D

life insurance

short-term disability

401K plan

Job summary

Randstad USA is seeking a Payroll Specialist to oversee and process payroll across the organization. The role ensures accurate timekeeping, tax withholdings, wage calculations, and timely disbursements in a fast-paced environment.

The ideal candidate should have 3 years of payroll experience, proficiency in ADP and Workday, and familiarity with multi-state payroll and deductions. The position is on-site in the United States with standard daytime hours.

Qualifications

• 3 years of payroll experience in a professional environment.
• Experience with multi-state payroll preferred.
• Knowledge of wage withholding and payroll taxes (e.g., W-2) and related filings.

Responsibilities

• Collect, calculate, and process bi-weekly/semi-monthly payroll for all salaried and hourly employees using payroll software.
• Audit timesheets, PTO requests, overtime hours, and shift differentials to ensure accuracy prior to execution.
• Calculate and process deductions including benefits premiums, 401(k) contributions, wage garnishments, child support, and tax levies.
• Assist with quarter-end and year-end payroll tax reconciliations, including the preparation and distribution of W-2 forms.
• Serve as primary contact for employee payroll inquiries, resolving paycheck discrepancies and withholding questions with discretion.
• Generate custom payroll, labor, and benefit reports for finance, HR, and auditors; conduct regular payroll audits.
• Identify opportunities to streamline payroll workflows and maintain payroll records.

Skills

ADP

Workday

multi state payroll

1099s

Education

High School

Job description

We are seeking an accurate, detail-oriented Payroll Specialist to oversee and process our employee payroll operations. In this role, you will ensure accurate timekeeping, tax withholdings, wage calculations, and timely disbursements across the company. The ideal candidate thrives in a fast-paced environment, possesses analytical skills, and stays current on wage and hour regulations. Experience handling multistate payroll is a plus.

salary: $26.5 - $29 per hour

shift: First

work hours: 8 AM - 5 PM

education: High School

Responsibilities

• Collect, calculate, and process bi-weekly / semi-monthly payroll for all salaried and hourly employees using [Payroll Software, e.g., ADP, Paylocity, Workday].
• Audit employee timesheets, PTO requests, overtime hours, and shift differentials to ensure accuracy prior to execution.
• Calculate and process voluntary and involuntary deductions, including benefits premiums, 401(k) contributions, wage garnishments, child support, and tax levies.
• Assist with quarter-end and year-end payroll tax reconciliations, including the preparation and distribution of W-2 forms.
• Serve as the primary point of contact for employee payroll inquiries, resolving paycheck discrepancies, tax withholding questions, and wage statements with discretion and empathy.
• Generate custom payroll, labor, and benefit reports for finance, HR, and external auditors; conduct regular payroll audits to maintain high data integrity.
• Identify opportunities to streamline payroll workflows, maintain system documentation, and update employee payroll records (direct deposits, tax exemptions, address changes).

Skills

• ADP (1 year of experience is preferred)
• Workday (1 year of experience is preferred)
• multi state payroll (1 year of experience is preferred)
• 1099s

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits

• medical
• prescription
• dental
• vision
• AD&D
• life insurance
• short-term disability
• 401K plan

This posting is open for thirty (30) days.

Experience

• Experienced
• 3 years

Education

• High School (required)