Payroll Specialist

Jewish Television Network; Cherry Hill Township (NJ); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Generous PTO

Medical/Dental/Vision

403(b) plan

Life insurance

Disability insurance

FSA/HSA options

Gym membership

Employee discounts

Job summary

The Jewish Federation of Southern New Jersey is seeking a Payroll Specialist to manage regular and seasonal payroll for its staff. You will use ADP Workforce Now and MindBody data, ensure timely processing, and maintain strict confidentiality of compensation information.

Working with Human Resources and department managers, you will reconcile payroll data, prepare payroll registers, and resolve discrepancies, with deadlines every Friday or the preceding business day when holidays occur.

Qualifications

• High school graduate.
• 3+ years of payroll processing experience.
• Experience processing payroll for salaried and hourly staff preferred.
• Experience with seasonal or high-volume manual payroll cycles preferred.

Responsibilities

• Prepare bi-weekly payroll year-round for regular staff using ADP Workforce Now.
• Email reminders to managers to approve PTO and timecards in ADP.
• Manipulate Excel data from MindBody and import into ADP WFN.
• Incorporate manual adjustments to pay provided by HR.
• Prepare Excel reconciliations between ADP reports and payroll registers.
• Provide payroll registers for executive approval and ensure processing by 2:00 PM on pay date.
• Prepare bi-weekly Medford Camp seasonal payroll using final timesheets and ADP WFN.
• Resolve rate discrepancies and import data into ADP WFN.
• Ensure seasonal payroll is ready by 2:00 PM on the pay date.

Skills

Payroll processing

Excel

Education

High school diploma

3+ years payroll processing experience

Tools

ADP Workforce Now

MindBody

ADP Time & Attendance

Google Sheets

Job description

Responsibllties:

Regular JCC Payroll (Year-Round)

• Prepare bi-weekly payroll year-round for all regular (non-Medford Camp) JCC staff using ADP Workforce Now, where staff record time through ADP WFN Time & Attendance.
• Email reminders to Reporting Managers on the Monday preceding the Friday pay date to approve PTO and timecards within ADP.
• Perform Excel manipulation of Fitness & Wellness personal training staff hours exported from MindBody and import the data into ADP WFN using the appropriate ADP CSV template.
• Incorporate all manual adjustments to employee pay provided by Human Resources.
• Prepare an Excel reconciliation of any differences between the ADP WFN Time & Attendance reports and the payroll register.
• Provide the payroll register to the JCC Executive Director for approval.
• Ensure payroll is accurate and ready to be processed within ADP by 2:00 PM on the Tuesday before the pay date. Pay dates are Fridays, except when a holiday falls on the pay date, in which case the pay date moves to the preceding day.

Medford Camp Seasonal Payroll (June through September)

• Prepare bi-weekly payroll for all JCC Medford Camp seasonal staff using ADP Workforce Now, processed on the off week from the regular payroll cycle.
• Work from final approved timesheets maintained by Medford Camp supervisors and submitted via Google Sheets by the Medford Camp Operations Manager; these staff do not use ADP WFN Time & Attendance.
• Perform Excel manipulation of the timesheets provided via Google Sheets. Where dollar amounts are not provided by the Medford Camp Operations Manager, apply the approved rate after comparing the rates uploaded by Human Resources into ADP WFN against the rates maintained within Campminder.
• Resolve all rate discrepancies with the Medford Camp Operations Manager before processing.
• Import the finalized Excel data into ADP WFN using the appropriate ADP CSV template. This payroll is a manual process requiring substantial reliance on Excel skills.
• Provide the payroll register to the Medford Camp Director for approval, with units of time reconciled to the original Google Sheets timesheets.
• Ensure payroll is accurate and ready to be processed within ADP by 2:00 PM on the Tuesday before the pay date. Pay dates are Fridays, except when a holiday falls on the pay date, in which case the pay date moves to the preceding day.

Rate Maintenance, Reporting, and General

• Import new rates for annual merit increases for regular JCC staff, generally effective October 1, as coordinated by Human Resources.
• Work with JCC Early Childhood management to update teacher discretionary time within ADP.
• Distribute payroll reports to department heads.
• Rely on Human Resources to maintain the ADP system; this position does not make direct changes within ADP system configuration or employee master data.
• Maintain strict confidentiality of all payroll, compensation, and employee information.
• Alert Supervisor and CFO to potential problems or errors.
• Help the Finance Department with other projects as needed.

Education:

• High school graduate
• Previous 3+ years of payroll processing experience
• Experience processing payroll for both salaried and hourly staff preferred
• Experience with seasonal or high-volume manual payroll cycles preferred

Benefits include: Generous PTO; Medical, dental, and vision care included; 403b plan eligible; Group term life insurance; Voluntary disability insurance plan; FSA & HSA options available; Gym membership included and other employee discounts are available.

EEO Statement:

The Jewish Federation of Southern New Jersey, and our family of agencies, is an Equal Employment Opportunity employer. We do not discriminate based upon a person’s actual or perceived gender, race, creed, color, sex (including pregnancy), affectional or sexual orientation, gender identity or expression, marital/civil union status, domestic partnership status, familial status, religion, national origin, nationality, ancestry, age, veteran or military status, disability that does not prohibit performance of essential job functions, or other legally protected characteristics.

The Federation participates in the E-Verify program.

The Federation is committed to working with and providing reasonable accommodation to applicants with disabilities. If you need assistance or an accommodation due to a disability, you may contact us via the link on this posting