Payroll Specialist

Beacon Hill; Charlotte (NC); On-site; USD 52,000 - 60,000; Full time

Job summary

Beacon Hill is seeking a Payroll Specialist in Charlotte, North Carolina to manage weekly multi-state payroll for hourly and salaried staff. You will import data, verify information, resolve discrepancies, and maintain thorough payroll records while ensuring compliance with federal, state, and local regulations.

The role requires handling high-volume payroll with precision, preparing journal entries, and supporting year-end activities.

Qualifications

• 2–5 years of payroll processing experience.
• Experience with multi-state payroll.
• Strong knowledge of payroll laws, tax regulations, garnishments, and compliance.
• Ability to handle high-volume payroll with accuracy.
• Proficient in Excel and payroll systems.

Responsibilities

• Process weekly multi-state payroll accurately and timely.
• Import payroll data, verify pay information, resolve discrepancies.
• Maintain employee payroll records (hiring, termination, changes).
• Ensure compliance with wage garnishments and tax requirements.
• Prepare payroll-related journal entries and assist reconciliations.
• Process weekly disbursements for benefits (401(k), HSA, etc.).
• Assist with year-end payroll activities and audit support.
• Support COBRA administration.
• Collaborate with Accounting and HR to resolve payroll questions.
• Provide administrative support during non-peak payroll periods.

Skills

Payroll processing

Multi-state payroll

Attention to detail

Excel proficiency

Confidentiality

Communication

Problem-solving

Tools

Payroll software

Microsoft Excel

Job description

Payroll Specialist (CLT1477112) Charlotte, North Carolina

Salary: USD25 - USD29 per hour

Responsibilities

• Process weekly multi-state payroll accurately and timely for both hourly and salaried employees in compliance with federal, state, and local regulations.
• Import payroll data, verify pay information, resolve discrepancies, and ensure payroll is completed efficiently each pay cycle.
• Maintain employee payroll records, including new hires, terminations, compensation changes, tax withholding updates, direct deposits, benefit deductions, and garnishments.
• Ensure compliance with payroll-related regulations, including child support orders, wage garnishments, and tax requirements.
• Prepare and post payroll-related journal entries and assist with general ledger reconciliations.
• Process weekly disbursements related to employee benefits, including 401(k), HSA, and other benefit plans.
• Assist with year-end payroll activities, including reconciliations and audit support.
• Support COBRA administration.
• Partner with branch and department leaders to investigate and resolve payroll questions and discrepancies.
• Provide cross-functional support to Accounting and Human Resources teams, assisting with reconciliations, journal entries, benefits administration, and special projects as needed.
• Serve as a collaborative team member, providing administrative and operational support during non-peak payroll periods.

Requirements

• 2-5 years of payroll processing experience.
• Experience processing multi-state payroll.
• Strong understanding of payroll laws, tax regulations, garnishments, and payroll compliance requirements.
• Experience handling employee payroll changes, deductions, benefits, and payroll-related inquiries.
• Ability to manage high-volume payroll processing with strong attention to detail and accuracy.
• Experience preparing payroll-related journal entries and assisting with account reconciliations.
• Proficiency with payroll systems and Microsoft Excel.
• Strong organizational, communication, and problem-solving skills.
• Ability to maintain confidentiality when handling sensitive employee and payroll information.
• Team-oriented mindset with a willingness to assist Human Resources and Accounting departments as needed.