Payroll Specialist

Helix Electric Inc; Cedar Rapids (IA); On-site; USD 60,000 - 80,000; Full time

Job summary

Helix Electric Inc. in Cedar Rapids, IA is seeking a Payroll Specialist to manage in-house weekly payroll for 500+ employees across multiple states. The role collaborates with HR and benefits to ensure accurate onboarding and payroll records.

You will review garnishments, W-4 updates, and tax withholdings, audit payroll data, and handle voids, transfers, and terminations. Strong Excel and ERP skills are essential for timely, precise payroll processing in a fast-paced construction environment.

Qualifications

• Minimum 3–5+ years experience with full-cycle multi-state payroll (weekly).
• Bachelor's degree in Business or Accounting, or combination education and work experience.
• Working knowledge of multi-state payroll and payroll tax rules in the US.

Responsibilities

• Process weekly multi-state payroll for 500+ employees.
• Coordinate onboarding from HRIS into payroll system.
• Review garnishments, levies and child support orders per regulations.
• Audit W-4, Direct deposit, state withholding and address forms.
• Process PAFs and VOEs, including transfers and promotions.
• Track timesheets and ensure timely entry and approvals.
• Process termination PTO payouts and weekly layoff checks.
• Audit and correct imported payroll CSV files before posting.

Skills

Multi-state payroll

Weekly payroll

Customer service

Team collaboration

Attention to detail

Education

Bachelor's in Business or Accounting

Tools

ERP systems

MS Office

CMiC

Job description

Our Payroll Specialist completes in-house weekly payroll for approximately 500+ employees in multiple states for both private and prevailing wage construction projects.

DETAILED JOB DESCRIPTION:

Helix Electric was founded in 1985 and is now one of the nation's largest and most successful electrical contracting companies. Our commitment to empowering people and powering projects is realized by our exceptional team of dedicated and highly skilled experts working together and never settling for good enough. We are proud of the team-oriented and employee-empowered business approach that defines our unique character.

DESCRIPTION OF DUTIES & SCOPE:

• Weekly multi-state payroll processing for500+ employees, ensuring integrated processes are running effectively
• Coordinate with Benefit & HR Team members to complete onboarding from HRIS into payroll system
• Review, interpret and maintain garnishments, levies and child support orders in accordance with Federal, State and local regulations.
• Audit periodic Employee Self-Service updates for W-4, Direct deposit forms, State withholding forms, change of address forms
• Process employee PAFs and VOEs, including transfers, promotions/rate changes, allowances, status changes
• Timesheet tracking; follow up with employees and managers for timely entry and approvals
• Process termination PTO payouts, weekly layoff checks and missed hours as manual checks
• Audit and correct imported payroll CSV files prior to transmission and posting to ensure proper pay, benefit and tax calculations

QUALIFICATIONS:

• Requires a minimum of3-5+ years' experiencewith full-cycle multi-state payroll (weekly)
• Bachelor's degree in Business or Accounting, or combination education and work experience
• Working knowledge of multi-state payroll and payroll tax rules and regulations in the US
• Experience with ERP systems and reporting functions
• Proficient in Microsoft suite, and Adobe or Bluebeam applications
• Ability to provide excellent customer service and work well in teams to establish and maintain effective working relationships
• Demonstrated ability to hold information confidential with use of appropriate judgment when handling sensitive data
• Familiarity with certified payroll reporting helpful but not required
• Ability to thrive in a fast-growing environment where change is the norm; strong multi-tasking skills, and flexibility to switch from one project to the next quickly
• Demonstrated ability to hold information confidential with use of appropriate judgment when handling sensitive data
• Strong organization skills
• Energetic and dedicated
• Attention to detail and accuracy a must
• Familiarity with the following is a plus: MS Office, CMiC (Garnishments/Tax/W2 Yearend statements)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.