Payroll Specialist

Ainsworth Inc US; Burlington (MA); On-site; USD 70,000 - 95,000; Full time

Job summary

GDI Ainsworth in Burlington, MA is seeking a Payroll Specialist who partners with HR to deliver accurate and compliant payroll across multiple U.S. states.

Reporting to the Payroll Manager, you will manage data entry, respond to employee pay inquiries, process off-cycle payments, and generate payroll reports, W-2s, and tax documents.

The ideal candidate has a Bachelor's degree and 5–7 years of full-cycle payroll experience, with UKG experience and strong MS Office skills.

Qualifications

• Bachelor’s degree or equivalent required.
• 5–7 years of full-cycle payroll experience across multiple locations.
• In-depth knowledge of payroll compliance and accounting practices.
• Experience with UKG and processing hourly, salaried, and commission-based payrolls.
• Strong attention to detail, organizational skills, and ability to manage deadlines.
• Excellent communication skills and proficiency in MS Office (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Process full-cycle payroll for hourly and salaried employees across multiple U.S. states.
• Accurately input and maintain employee data including new hires, terminations, transfers, and compensation changes.
• Ensure compliance with federal, state, and local wage and hour laws, as well as company policies.
• Respond to employee inquiries regarding pay, deductions, and payroll policies in a timely and professional manner.
• Coordinate with HR and department managers to verify timekeeping data and resolve discrepancies.
• Process off-cycle checks, bonuses, and manual payments as needed.
• Prepare and review payroll reports for accuracy and provide audits as required.
• Maintain payroll records and documentation in accordance with legal and internal requirements.
• Generate and distribute pay statements, W-2s, and other tax documents.
• Assist in payroll tax reporting and filings in coordination with internal or external tax partners.
• Support year-end and quarter-end processes including reconciliations and audits.

Skills

Full-cycle payroll

UKG

MS Office

Multi-location payroll

Attention to detail

Communication skills

Education

Bachelor’s degree or equivalent

Tools

Word

Excel

Outlook

PowerPoint

Job description

MA - Burlington - AIN
2400 District Ave
Burlington, MA 01803, USA

Description

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the GDI Ainsworth team today!

Job Summary

Reporting to the Payroll Manager - the Payroll Specialist works in partnership with the Human Resources team and all department Managers and provides administrative support for Payroll functions. This role delivers superior customer service to all employees, liaises with external suppliers and provides support to organization's payroll and HR function. This role ensures legal compliance, accurate data entry and timely payroll processing.

Key Responsibilities

• Process full-cycle payroll for hourly and salaried employees across multiple U.S. states on a bi-weekly or semi-monthly schedule.
• Accurately input and maintain employee data including new hires, terminations, transfers, and compensation changes.
• Ensure compliance with federal, state, and local wage and hour laws, as well as company policies.
• Respond to employee inquiries regarding pay, deductions, and payroll policies in a timely and professional manner.
• Coordinate with HR and department managers to verify timekeeping data and resolve discrepancies.
• Process off-cycle checks, bonuses, and manual payments as needed.
• Prepare and review payroll reports for accuracy and provide audits as required.
• Maintain payroll records and documentation in accordance with legal and internal requirements.
• Generate and distribute pay statements, W-2s, and other tax documents.
• Assist in payroll tax reporting and filings in coordination with internal or external tax partners.
• Support year-end and quarter-end processes including reconciliations and audits.

Qualifications

• Bachelor’s degree or equivalent.
• 5–7 years of full-cycle payroll experience across multiple locations and jurisdictions.
• In-depth knowledge of payroll compliance and accounting practices.
• Experience with UKG and processing hourly, salaried, and commission-based payrolls.
• Strong attention to detail, organizational skills, and ability to manage deadlines.
• Excellent communication skills and proficiency in MS Office (Word, Excel, Outlook, PowerPoint).

Why work at GDI Ainsworth?

GDI Ainsworth is growing at an unprecedented rate and to help attract and retain top talent. We offer a wide variety of benefits including the following:

Benefits

• Comprehensive health, dental and medical benefits, including wellness supports and generous vacation

Rewards

• Service milestones and peer recognition plus Employee Discounts and Incentives

Diversity

• An inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company

GDI Ainsworth is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request.

GDI Ainsworth is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.