Payroll Specialist

World Finance; Branch (AR); On-site; USD 52,000 - 76,000; Full time

Job summary

World Acceptance Corporation is seeking a Payroll Specialist to manage bi-weekly payroll for designated employee groups and ensure accuracy and regulatory compliance. You will analyze payroll data, resolve discrepancies, and handle manual inputs while supporting HR and management.

The role requires strong communication, attention to detail, and proficiency with Word, Excel, and Outlook. Prior corporate payroll experience and knowledge of multi-state final pay laws are a plus.

Qualifications

• High School Diploma required; college degree a plus.
• Two or more years of corporate payroll experience.
• Proficiency with Word, Excel and Outlook.

Responsibilities

• Process payroll bi-weekly for designated employee groups, ensuring accuracy and compliance with policies and regulations.
• Analyze payroll information and resolve discrepancies prior to processing.
• Process manual inputs and review others' manual inputs for accuracy.
• Handle terminations in compliance with multi-state final pay laws.
• Serve as contact for payroll questions to employees, management and HR.
• Maintain payroll records and documentation per policy and retention rules.
• Provide backup support to ensure continuity of payroll operations.

Skills

Interpersonal skills

Integrity

Communication

Detail oriented

Multitasking

Dependability

English proficiency

Education

High School Diploma

College degree a plus

Tools

Word

Excel

Outlook

In-house applications

Job description

Essential Duties and Responsibilities:

• Processes payroll bi-weekly for designated employee groups, ensuring accuracy, timeliness, and compliance with company policies and applicable federal, state, and local regulations.
• Analyzes payroll information, reports, and exception items to identify discrepancies and resolves accordingly prior to payroll processing.
• Processes manual payroll inputs and reviews other team members’ manual payroll inputs, ensuring accuracy.
• Processes terminations, which requires knowledge of multi-state final pay laws.
• Serves as the point of contact to employees, management, and HR regarding payroll-related questions and routine payroll matters.
• Manages and monitors the payroll inbox, ensuring timely follow-up, issue resolution, and completion of payroll-related action items.
• Leads garnishments, tax withholdings, employment verifications, unemployment claims, and other payroll compliance activities.
• Coordinates with HR, branch leadership, and other departments to ensure employee changes are completed accurately and timely as it relates to payroll.
• Maintains payroll records and supporting documentation in accordance with internal payroll process, company policies, and retention requirements.
• Provides backup support for payroll team responsibilities to ensure continuity of operations and timely payroll processing.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:

• Must have a high level of interpersonal skills to handle sensitive and confidential information. Position continually requires demonstrated integrity, objectivity, trust, and diplomacy.
• Must be able to interact and communicate with individuals at all levels of the organization by telephone, in person and through other outlets.
• Must have knowledge of a variety of computer software applications including Word, Excel, and Outlook. Must be able to learn other applications quickly, including in-house applications.
• Must be detail oriented and able to identify errors.
• Must be able to work in a fast-paced environment with a demonstrated ability to juggle multiple competing tasks and demands.
• Must be able to demonstrate dependability and initiative.
• Must have good command of the English language, both oral and written.

Education and/or Experience:

• High School Diploma required. College degree is a plus.
• Two or more years of experience in a corporate environment.

Physical Demands:

• Must be able to constantly remain in a stationary position.
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Occasionally may require light lifting up to 25 pounds.

Work Environment:

• Office environment.

This job description reflects management’s assignment of essential functions; and nothing in this herein restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

It is the policy of World Acceptance Corporation to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. The duties listed are the essential functions of this position. Reasonable accommodations may be made unless they create an undue hardship to the Company. Physical and environmental requirements are representative of those needed to successfully perform the job.