Payroll Services Coordinator — Backup & Acting Lead

Providence College; Providence (RI); On-site; USD 60,000 - 75,000; Full time

Job summary

The position handles Kronos timekeeping, W-4s and PAFs, prepares checks, and coordinates with banking and tax providers to meet deadlines while maintaining accurate records. Strong attention to detail and prioritization under deadlines are essential.

Qualifications

• Associate’s degree in business or accounting required.
• Three to five years of payroll experience or equivalent.
• Working knowledge of payroll processing and database systems.
• Banner, Kronos and ADP experience preferred.
• Proficiency in Word, Excel and Adobe Acrobat.

Responsibilities

• Reconcile, balance, and process biweekly payroll on a rotating basis (25%).
• Oversee Kronos time entry for staff and students and ensure accuracy (25%).
• Process monthly payroll tasks including PAFs, W-4s and fringe info (30%).
• Serve as acting Payroll Services Coordinator and provide back-up support (20%).

Skills

Payroll processing

Time management

Attention to detail

Communication skills

Problem-solving

Education

Associate’s degree in business/accounting

Tools

Banner

Kronos

ADP

Microsoft Word

Excel

Adobe Acrobat

Job description

The position handles Kronos timekeeping, W-4s and PAFs, prepares checks, and coordinates with banking and tax providers to meet deadlines while maintaining accurate records. Strong attention to detail and prioritization under deadlines are essential.