Payroll/Personnel Specialist - Employee Services

Humboldt County Wic; Eureka (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

An established industry player is seeking a Payroll/Personnel Specialist to join their team. This role involves overseeing payroll processes, maintaining personnel files, and providing administrative support. The ideal candidate will have a strong background in payroll and personnel functions, coupled with excellent organizational skills. You will play a crucial role in ensuring compliance with applicable laws and regulations while supporting a diverse workforce. If you are detail-oriented and passionate about public service, this opportunity could be the perfect fit for you!

Benefits

CalPERS Retirement

Flexible work hours

Health benefits

Paid time off

Qualifications

• Experience in payroll and personnel functions is essential.
• Knowledge of automated payroll systems and office practices required.

Responsibilities

• Oversee payroll functions and ensure accuracy of timecards.
• Assist new employees with payroll and benefit forms.

Skills

Organizing and prioritizing work

Analyzing and resolving administrative problems

Payroll processing

Interpreting policies and procedures

Maintaining accurate files and records

Education

Four years of bookkeeping or payroll experience

Tools

Spreadsheet software

Automated payroll system

Job description

This is a County of Humboldt job position; however, the job application is submitted through Merit System Services. To apply for this position, click on this link: Payroll/Personnel Specialist – Employee Services – click here to apply!

Under general supervision, performs payroll and personnel functions; provides difficult, technical, or specialized administrative office support; performs related work as assigned.

DISTINGUISHING CHARACTERISTICS

This skilled, working level class is responsible for overseeing and implementing the payroll and personnel functions of a County department. Work includes performance of difficult, complex or specialized administrative office support work, which requires a high level of independence, initiative, and discretion.• Receives timecards, reviews for completeness and accuracy, verifies approvals and information for time off, call-back, on-call, compensatory time earned or used, and monitors documentation for all types of leaves; confers with others as needed.
• Prepares time reporting forms for paper and/or electronic submission of payroll to Payroll Division, processes corrections, receives and distributes paychecks.
• Collects, maintains and analyzes information and data, using spreadsheet and other software; prepares a variety of specialized reports and information on a scheduled and as requested basis.
• Maintains and reconciles department position control reports, records new allocations and disallocations.
• Assists new employees with the completion of payroll and benefit forms, provides orientation to new employees including issuance and completion of timecards, new employee forms and distribution of keys.
• Establishes and maintains personnel files for employees in accordance with applicable rules and regulations.
• Notifies supervisors of due dates for employee performance reports, monitors completion of scheduled reports, maintains schedule for specialized performance reports and notifies supervisors as appropriate.
• Coordinates the department interview process for regular and extra-help positions, prepares requests for recruitments and other documentation for submission to Personnel, participates on interview panels, verifies references and licenses as needed.
• Maintains records of incidents, accidents, prepares forms and reports for submission to the Risk Manager; provides follow-up as requested.
• Prepares a variety of payroll and personnel documents for administrative staff; provides administration back up as needed.
• Provides in-put into the development of computerized reporting and data collection systems, works with department information systems staff in testing and revision of software as needed.Knowledge of:

• Applicable laws, ordinances and regulations.
• Principles, practices, terminology and processes of the completion of an automated payroll system.
• Principles, practices, terminology and processes of a public personnel system.
• Office administrative practices and procedures, including the operation of standard office equipment.
• Principles and practices of business computer systems including word processing, spreadsheets, and the use of personal computing equipment.
• Correct English usage including spelling, grammar, punctuation and oral presentations.
• Safety procedures and requirements for reporting and documentation.

Skill in:

• Organizing and prioritizing work, including meeting critical time deadlines and following up on assignments.
• Analyzing and resolving a variety of administrative problems.
• Performing payroll and personnel support work. Interpreting, applying rules, and explaining policies and procedures.
• Organizing, researching and maintaining office files.
• Preparing payroll, benefit, and personnel reports as required.
• Coordinating and facilitating meetings.
• Operating standard office equipment including typewriter, calculator and personal computer.
• Maintaining accurate files and records.
• Exercising sound independent judgment within established guidelines.
• Establishing and maintaining effective working relationships with those contacted in the course of the work.

Other Requirements:

• Must possess a valid California driver's license.

Desirable Education and Experience:
A typical way to obtain the knowledge and skills outlined above is:

• Four years of bookkeeping, payroll, accounting, personnel or similar experience at least one year of which was using an automated system.

ADDITIONAL INFORMATION

CalPERSRetirement

• Tier I: Prior to 7/5/2012: 2.7 @ 55
• Tier II: Post 7/6/2012: 2.0 @ 55
• Tier III: Post 1/1/2013: 2.0 @ 62

HOW TO APPLY

A complete, original application must be filed for each position you are interested in applying for. Although this is a County of Humboldt job position, and you may access the job flyer at http://www.humboldtgov.org/hr , the application must be submitted through the Merit System Services website at www.mss.ca.gov no later than the final filing date listed on the job flyer. The link for the Merit System Services website is located at the top of the job flyer. All applications are screened by subject matter experts. The most qualified candidates may then be invited for further testing.

It is important that your application show all the relevant experience and education you possess.

Please read the job requirements section of the announcement. Be sure you meet these requirements since they will be carefully evaluated during the selection process. Your performance in this examination will be compared with the performance of others who take the test. All candidates who pass will be ranked according to their scores. The examination results will be emailed to you as quickly as possible. Scores will be provided in writing only.

To fill a vacancy, Merit Systems Services furnishes the employing department with the most qualified candidate names for the position.

SELECTION PROCEDURE

The County utilizes a set of rules to ensure that our hiring processes are fair and equitable. Applications will be screened and those considered qualified will be invited to appear for an oral and/or written examination. Meeting the requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received, the selection process may consist of additional application screening, written and/or practical exam(s), oral interview, or any combination thereof.

FREQUENTLY ASKED QUESTIONS

How long does it take to fill out the application?

• You should allow 30 – 45 minutes to fill out your application.

Can I change my application after submitting it?

• No. Once an application has been submitted, it is final. Applicants may submit a new application with updated information during the filing period if they wish. Only the most recent application submitted will be considered. All other applications will not be considered.

How long until I hear back from you and how can I check for updates on my application?

• You may receive communications regarding your application at different stages of the selection process. Important updates will be sent to the email address listed in your governmentjobs.com account at the time of notification. To ensure you don't miss any critical information, we recommend keeping your email address current and regularly checking both your inbox and junk mail folders throughout the process. You can also log into your governmentjobs.com account at any time to check your application status. If you have any questions about your application's progress, please contact the County of Humboldt Human Resources Personnel Division at 707-476-2349 or [e-mail].

Will I be informed if I am not selected for an interview / Oral Exam?

• Yes, you will be informed via email if you are not selected for an interview / Oral Exam.

OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

Research indicates that individuals in protected classes can be less likely to submit a job application. The County of Humboldt is dedicated to building a diverse, inclusive, and authentic workplace where our employees are free to bring their full selves to work each day in an environment that allows them to reach their full potential. The County Board of Supervisors has made organizational commitments to Diversity, Equity, and Inclusion (DEI) and the County is working to ensure that these commitments are reflected in all we do. The County recognizes that certain populations (BIPOC, Disabled Persons, Veterans, LGBTQIA+ community members, etc.) face systemic and structural challenges which may inhibit their ability to satisfy every requirement of the position. In recognition of these structural and systemic factors, the Human Resources Department understands that experience can be gained in many ways – oftentimes, outside of formal institutions – and strives to take a holistic approach in assessing an applicant’s qualifications for a position.

If you’re excited about this role but your past work experience doesn’t align perfectly with every qualification in the job description, we strongly encourage you to apply.

REASONABLE ACCOMMODATIONS

The County of Humboldt is committed to providing equal access and opportunities in its programs, activities, and employment, and does not discriminate on the basis of mental or physical disabilities. The Human Resources Department is located in the Humboldt County Courthouse, which has an accessible entrance on 4th Street. Accessible parking is available adjacent to the 4th Street entrance and on the 4th Street side of the K Street lot. Special testing arrangements may be made to accommodate disabilities or religious convictions. If invited to an examination and you are in need of a reasonable accommodation, please contact Human Resources immediately at [phone] so arrangements can be made.

EQUAL OPPORTUNITY EMPLOYER

The county is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race, religion or religious creed, color, age, sex, sexual orientation, national origin, ancestry, marital status, medical condition, mental or physical disability, military service, or any other classification protected by federal, state, or local laws or ordinances.

MEDICAL EXAMINATION

A pre-employment medical examination provided by the County may be required upon offer of employment.

OTHER EXAMINATIONS

Some positions also require psychological evaluation and/or extensive background investigation.

LICENSES

Some classifications require possession of valid professional and/or technical licenses. Some classifications may require the possession of a valid California driver’s license.

PROBATIONARY PERIOD

Persons appointed to regular County positions serve a probationary period. This is normally six (6) months but could be up to one (1) year. All designated safety employees serve a one-year probationary period.

EMPLOYMENT ELIGIBILITY

It is the County’s intention to hire only those workers who are authorized to work in the United States, pursuant to the Immigration Act of 1990. If you are offered employment, you will be required to verify your eligibility to work in the United States. For law enforcement positions you will be required to verify your U.S. citizenship or legalized status.

DISASTER SERVICE WORKERS

All County of Humboldt employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESS OR IMPLIED CONTRACT. THE COUNTY OF HUMBOLDT RESERVES THE RIGHT TO MAKE NECESSARY MODIFICATIONS TO THE EXAMINATION PLAN IN ACCORDANCE WITH THE HUMBOLDT COUNTY MERIT SYSTEM RULES.