Payroll Operations Specialist - Nonprofit, PSLF Eligible

Encompass Community Supports (d/b/a formerly Rappahannock-Rapidan Community Services Board); Culpeper (VA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Holiday pay (13)

PTO 17 days

State pension

Training opportunities

Life Insurance

Health Savings Plan

Flexible Spending Plan

Employee Assistance

Job summary

Encompass Community Supports, a Virginia-based nonprofit, is seeking a Payroll Operations Specialist to manage the agency's biweekly payroll and related records, including deductions, garnishments, and direct deposits. The role supports accurate financial reporting and compliance with wage tax requirements across multiple counties served by the organization.

The ideal candidate will have thorough payroll knowledge, strong data accuracy, and proficiency in MS Office and payroll software.

Qualifications

• Degree in Business, Accounting, or related field preferred, or equivalent work experience may be substituted.
• Certification as a Payroll Professional preferred.

Responsibilities

• Prepares and processes biweekly payroll; reviews time sheets; makes corrections; calculates overtime, garnishments, tax levies, etc.; calculates and enters deductions; transmits direct deposit; verifies that all wages are charged to proper general ledger account.
• Prepares and pays federal, state and unemployment taxes; files wage and tax reports in compliance with regulations; prepares and submits appropriate reports in compliance with agency, state, federal and funding source requirements, such as worker's compensation, unemployment, W-2's, etc.
• Reconciles and prepares for submission bills associated with payroll deductions.
• Prepares payroll related reports for agency and management use, including as input into the agency's budget process; calculates personnel section of costs of salaries and fringe benefits.
• Performs clerical duties associated with payroll and maintains payroll reports in compliance with policies and laws; files, archives and disposes of payroll files.
• Prepares and maintains the position control file including an org-object file for proper coding of wages, fringes and other payroll items.
• Performs internal auditing of various departmental programs to ensure policy compliance.
• Expert designation to support personnel in utilizing the ESS (Employee Self Service) system and Financial/HR systems.

Skills

Payroll processing

Attention to detail

Confidentiality

MS Office (Word, Excel)

Education

Business/Accounting degree

Payroll Certification preferred

Tools

ESS (Employee Self Service) system

Payroll/Accounting software

Job description

Encompass Community Supports, a Virginia-based nonprofit, is seeking a Payroll Operations Specialist to manage the agency's biweekly payroll and related records, including deductions, garnishments, and direct deposits. The role supports accurate financial reporting and compliance with wage tax requirements across multiple counties served by the organization.

The ideal candidate will have thorough payroll knowledge, strong data accuracy, and proficiency in MS Office and payroll software.