Payroll Operations Manager

TOPPAN Packaging Americas; Hartsville, Charlotte (SC, NC); On-site; CAD 131,000 - 172,000; Full time

Benefits offered by this job

Medical coverage

401(k) with match

Wellbeing programs

Paid time off

Job summary

TOPPAN Packaging Americas seeks a Payroll Leader to manage our outsourced payroll provider, ensuring accurate and timely processing while maintaining data integrity. You will lead payroll staff, coordinate with finance, and respond to inquiries across our manufacturing sites.

Ideal candidates have 5+ years in HR data management and payroll, with experience using Workday or ADP Lyric. This onsite role supports plants in Hartsville, SC or Charlotte, NC.

Qualifications

• Bachelor’s degree in HR, business, or related field.
• Minimum of 5 years in HR data management and payroll coordination.
• Strong knowledge of payroll processes, HRIS/HRCM systems and payroll laws.

Responsibilities

• Oversight of outsourced payroll provider for accurate, timely processing.
• Coordinate payroll schedules, deductions, and adjustments with external partner.
• Resolve discrepancies and respond to plant/employee inquiries.
• Collaborate with finance for accurate reporting.
• Lead payroll staff, provide training and feedback.

Skills

Payroll coordination

HR data management

Analytical skills

Communication skills

Education

Bachelor's degree in Human Resources, Business Administration, or related field

Tools

Workday

ADP Lyric

Job description

TOPPAN Packaging Americas specializes in designing and manufacturing sustainable, high-performance flexible and thermoformed packaging solutions for the food, beverage, medical and consumer goods industries. We offer products like transparent high barrier films, pouches, clamshells and trays, utilizing advanced technology to enhance product safety, visibility and environmental sustainability.

TOPPAN Packaging Americas operates as part of the global TOPPAN group, with 22 manufacturing facilities across North America, Latin America and Europe.

Want to learn more? Visit us at packaging.toppan.com

Summary Description:

We are seeking a skilled and experienced Payroll leader to manage and coordinate with our outsourced payroll provider The ideal candidate will be responsible for ensuring accurate and timely payroll processing through our external partner, maintaining employee data integrity, and providing strategic insights through data analysis. This role requires a strong understanding of HR processes, exceptional attention to detail, and the ability to lead a team effectively.

What you'll be doing:

Payroll Coordination:

• Oversee and liaise with the outsourced payroll provider to ensure accurate and timely payroll processing
• Manage payroll schedules, deductions, and adjustments in collaboration with the external provider.
• Resolve payroll discrepancies and respond to plant / employee inquiries
• Collaborate with finance and accounting teams to ensure accurate financial reporting.

Compliance and Reporting:

• Ensure compliance with federal, state, and local payroll laws and regulations.
• Prepare and submit required payroll reports
• Work with third party partners to prepare tax filings and year-end activities.
• Stay updated on changes in payroll legislation and best practices.

Team Leadership & Support

• Supervise or support payroll specialists or coordinators
• Provide training, guidance, and performance feedback to payroll staff
• Act as a point of escalation for complex payroll issues

Reporting:

Generate and analyze payroll to provide insights and support decision-making. Present findings to senior management.

Vendor Management:

Liaise with outsourced payroll vendor to ensure service level agreements are met. Evaluate vendor performance and provide support in in contract negotiations.

Employee Support:

Provide support to plants, HR team and employees regarding payroll inquiries. Conduct training sessions to educate employees on system usage.

Project Management:

Lead HR projects related to payroll, including system implementations and upgrades

This is an onsite position located out of Hartsville, SC or Charlotte, NC (South End) Office

We'd love to hear from you if:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Minimum of 5 years of experience in HR data management and payroll coordination.
• Strong knowledge of payroll processes, HRIS/HRCM systems, and relevant payroll/labor laws and regulations
• Excellent analytical and problem-solving skills.
• Proficiency in HR software (Workday, ADP Lyric) and Microsoft Office Suite
• Strong communication and interpersonal skills.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.

Preferred Qualifications:

• Certification in Payroll (e.g., CPP) or HR (e.g., PHR, SPHR).
• Experience with data analysis and reporting tools.
• Experience managing payroll for a manufacturing or complex organization
• Exposure to HRIS systems and integrations

At TOPPAN Packaging Americas,

We offer a comprehensive Total Rewards package designed to support our employees' overall wellbeing. This includes competitive pay, robust benefits, and programs that help you thrive both personally and professionally. Specific benefits and wellbeing programs may vary based on your work location, employment classification, or collective bargaining agreement.

Benefits

• Medical, dental, and vision coverage for you and your dependents, including FSA and HSA options
• 401(k) retirement plan with company match
• Wellbeing tools and resources to support holistic health, including an Employee Assistance Program with a variety of services
• Paid time off and holidays to recreate, rejuvenate and care for the health of yourself and family
• Variety of company paid and voluntary employee-paid insurance plans including life, personal accident, and disability insurance
• Tuition reimbursement

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, ancestry, ethnicity, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), gender identity or expression, sexual orientation, age, disability, genetic information, marital status, veteran or military status, citizenship status, or any other characteristic protected by applicable federal, state, or local laws.

We are committed to providing a workplace where everyone feels respected, valued, and able to contribute to their fullest potential. We also provide reasonable accommodations to individuals with disabilities throughout the application and employment processes. If you require assistance or accommodation due to a disability, please contact us.