Payroll Operations Lead — Multi-State & Automation

Prismhr Hire; Oklahoma City (OK); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

Competitive compensation

PTO & holidays

401(k) match

Health benefits (Medical, Dental, Life

Training & development

Team events

Career growth

Job summary

Spirit HR is seeking an experienced Payroll Manager to lead our payroll team and ensure every payroll is accurate and timely. This working manager will oversee day-to-day operations, including workload distribution, QA, and client service, while maintaining a reduced book of assigned clients and processing their payroll end-to-end.

The role offers growth into a full-time management position as Spirit HR expands, requiring ownership, attention to detail, and a drive to improve processes and

Qualifications

• At least 5 years of payroll processing experience, including multi-state payroll.
• At least 2 years of experience leading, supervising, or mentoring payroll staff.
• Working knowledge of garnishments, taxation of income and deductions, and federal and state payroll regulations.
• Strong leadership and supervisory skills.
• Excellent analytical, problem-solving, and organizational skills.
• Exceptional attention to detail and commitment to payroll accuracy.
• Strong PC skills and comfort adopting new technology and train others in its use.
• High degree of professionalism and ability to handle confidential information.
• Ability to work effectively in a fast-paced environment while maintaining accuracy and attention to detail.
• Multi-client payroll experience with a PEO, ASO, or payroll service bureau.
• PrismHR experience; experience with a comparable multi-client payroll platform will also be considered.
• FPC or CPP certification.

Responsibilities

• Lead, support, and develop the payroll team by distributing and balancing client assignments based on workload and expertise.
• Manage and improve the implementation to payroll handoff process for new clients companies.
• Develop, maintain, and ensure consistent use of payroll standard operating procedures.
• Establish and monitor quality assurance practices, including spot audits, error tracking, and root-cause resolution.
• Develop coverage plans to maintain payroll continuity during absences and turnover.
• Train, cross train, coach and conduct performance check-ins with payroll specialists.
• Identify and implement process improvements, automation, and AI-assisted workflows using tools such as PrismHR and Wayside.
• Serve as an escalation point for payroll questions and issues.
• Process full-cycle, multi-client payroll in PrismHR for assigned clients, including weekly, bi-weekly, and semi-monthly payrolls, as well as off-cycle payrolls, bonuses, and corrections.
• Process garnishments, manual checks, prior-wage loads, and direct deposit/ACH transactions.
• Reconcile payroll prior to transmission and validate confirmed reports.
• Ensure payroll processing complies with applicable federal, state, and local payroll, wage, and hour requirements.

Skills

Payroll management

Team leadership

Process improvement

Attention to detail

Garnishments knowledge

Regulatory knowledge

AI-assisted workflows

Problem solving

Education

Bachelor's degree in accounting or business

Tools

PrismHR

Wayside

Multi-client payroll platform

Job description

Spirit HR is seeking an experienced Payroll Manager to lead our payroll team and ensure every payroll is accurate and timely. This working manager will oversee day-to-day operations, including workload distribution, QA, and client service, while maintaining a reduced book of assigned clients and processing their payroll end-to-end.

The role offers growth into a full-time management position as Spirit HR expands, requiring ownership, attention to detail, and a drive to improve processes and