Payroll Operations Assistant

Columbus City Schools - Ohio; Columbus (OH); On-site; USD 57,000 - 58,000; Full time

Job summary

Columbus City Schools - Ohio seeks a Special Assistant to the Payroll Administrator in Columbus, Ohio. This full-time, on-site role supports the Payroll Department with timecard processing, earnings statements, and payroll reporting.

Required is a high school diploma and 3 years of financial/ payroll-related experience; transcripts may be required. This noncompetitive position emphasizes accuracy, confidentiality, and customer service in payroll operations.

Qualifications

• Completion of the twelfth school grade and three (3) years of experience in performing financial or statistical recordkeeping, at least one (1) year of which included performing payroll-related duties.

Responsibilities

• Receives, reviews, and sorts employee timecards and absence reports; ensures proper account numbers.
• Identifies and works with appropriate departments and/or supervisors to resolve time reporting, funding, and coding discrepancies.
• Enters timekeeping data in the payroll system to generate and perform routine reconciliation of payroll reports ensuring accuracy and completeness of payroll, earnings, deductions, and warrants.
• Identifies and resolves payroll report discrepancies.
• Verifies that each employee receives payroll check or earnings statement each pay period.
• Receives, sorts, records, and processes a variety of personnel transaction documents, including wage garnishments and leaves of absence.
• Assists in generating, reviewing, and distributing W2's, 1098's, and corresponding reports within the mandated timeframes.
• Answers standard questions from supervisors and managers regarding payroll policies and procedures.
• Researches and handles daily inquiries from employees on a wide array of technical matters related to payroll.
• Maintains files of supporting documents and distributes reports to internal and external sources in a timely manner.
• Receives checks and distributes to employees.
• Performs other routine technical and administrative payroll and accounting support functions.
• Updates employee information in payroll system and files as necessary.
• Provides information and instruction to customers attempting to access our TPA website and the Employee Self Service website by phone or in person.
• Receives all subpoenas and prepares all required documentation, appearing in court if required by court order associated with subpoena responses.
• Receives, reviews, assists, and provides instruction in annuity transactions to include loans, hardship withdrawals, rollovers, and surrenders of current and prior employees.
• Presents annuities for signature and processes completed documents as requested by the current or prior employee.

Job description

Columbus City Schools - Ohio seeks a Special Assistant to the Payroll Administrator in Columbus, Ohio. This full-time, on-site role supports the Payroll Department with timecard processing, earnings statements, and payroll reporting.

Required is a high school diploma and 3 years of financial/ payroll-related experience; transcripts may be required. This noncompetitive position emphasizes accuracy, confidentiality, and customer service in payroll operations.