Payroll & Office Operations Lead

Cardinal State, LLC; Aurora (IL); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Healthcare stipend

401k with employer match

Generous PTO

Job summary

Cardinal State, LLC is seeking an Office Manager/Payroll Specialist to support accounting, payroll, employee administration, and daily office operations in Addison, IL. This role requires attention to detail, independence, and the ability to manage multiple priorities while serving as a resource to employees, vendors, and leadership.

The compensation package includes a base salary of $75,000–$85,000, healthcare stipend, 401k with a 4% employer match, and generous PTO.

Qualifications

• 5+ years of progressive accounting, payroll, bookkeeping, or related administrative experience.
• Associates degree or equivalent coursework in accounting preferred.
• 2+ years of office administration responsibilities.
• Proficiency with Paychex, QuickBooks and Microsoft Office.
• Flexibility to adapt to changes in procedures and job assignments.
• Knowledge of generally accepted accounting principles and practices.

Responsibilities

• Manage day-to-day accounts payable and accounts receivable, including client payments, vendor payments, outstanding invoices, expense tracking, bank deposits, and account reconciliations.
• Coordinate and process payroll, including reviewing employee hours, verifying wage rates and project information, reconciling payroll deductions and taxes, and completing payroll-related reporting.
• Manage certified payroll documentation, union labor reporting, workers’ compensation reporting, and other payroll compliance requirements.
• Support employee benefits administration, including enrollments, payroll deductions, PTO tracking, and annual open enrollment.
• Maintain accurate employee records and assist with new hire onboarding, offboarding, payroll setup, and required employment documentation.
• Serve as a primary administrative contact for vendors, insurance providers, regulatory agencies, licenses, certifications, vehicle registrations, and other business compliance needs.
• Other responsibilities as required.

Skills

Accounting

Payroll

Accounts payable/receivable

Payroll taxes/compliance

Microsoft Office

Paychex

QuickBooks

Education

Associates degree

Tools

Paychex

QuickBooks

Microsoft Office

Job description

Cardinal State, LLC is seeking an Office Manager/Payroll Specialist to support accounting, payroll, employee administration, and daily office operations in Addison, IL. This role requires attention to detail, independence, and the ability to manage multiple priorities while serving as a resource to employees, vendors, and leadership.

The compensation package includes a base salary of $75,000–$85,000, healthcare stipend, 401k with a 4% employer match, and generous PTO.