Payroll Manager New Sunnyvale, CA

Ceribell, Inc.; Sunnyvale, Northern (CA, KY); Hybrid; USD 150,000 - 160,000; Full time

Benefits offered by this job

Health benefits

401(k) with match

Equity opportunities

Paid time off

Wellness days

Employment growth potential

Job summary

Ceribell, Inc. in Sunnyvale, CA is seeking an experienced Payroll Manager to own end-to-end payroll operations for U.S. employees, including equity compensation, commissions, and multi-state compliance.

You will partner with HR, Finance, and Legal, and serve as the payroll subject matter expert across SOX controls. You will lead a small team, optimize payroll processes, oversee audits, implement system configurations with HRIS/IT, and ensure timely, accurate payroll while maintaining compliance

Qualifications

• 7+ years payroll experience with at least 3 years in a supervisory role in a public company.
• Strong knowledge of California and multi-state payroll laws.
• Familiarity with SOX requirements and public-company audit processes.
• Experience with equity compensation and commissions payroll.
• Proficiency with Paylocity, ADP, and equity platforms (Fidelity).
• Experience with Netsuite or larger ERP systems.
• Advanced Excel and data analysis skills.
• Excellent leadership, organizational, and communication abilities.

Responsibilities

• Manage all payroll functions for U.S. employees, semi-monthly and special payrolls.
• Oversee equity-related payroll processing with Stock Administration, Accounting, Legal.
• Approve commission payrolls per plan documents.
• Oversee Travel & Expense (T&E) process, including expense report review and policy compliance.
• Assist with payroll accounting: journal entries, accruals, and reconciliations.
• Ensure compliance with federal, state, and local payroll laws.
• Maintain internal controls, segregation of duties, and SOX compliance.
• Manage payroll system configurations with HRIS/IT for enhancements.
• Develop and maintain payroll policies and procedures.
• Act as primary contact for payroll-related audits and provide documentation.
• Lead, mentor payroll staff; conduct performance reviews.
• Collaborate with HR, Finance, and Legal on payroll projects.

Skills

Payroll leadership

CA payroll laws

SOX compliance

Equity payroll

Data analysis

Excel advanced

ERP experience

Tools

Paylocity

ADP

Netsuite

Fidelity Equity

Job description

Ceribell is a medical technology company focused on transforming the diagnosis and management of patients with serious neurological conditions. The Ceribell System is a novel, point-of-care electroencephalography(“EEG”) platform specifically designed to address the unmet needs of patients in the acute care setting, and is being used in hundreds of community hospitals, large academic facilities and major IDN's across the country. Our entire team is driven by a shared commitment to transforming the landscape of critical care through our rapid seizure detection technology, come join the movement!

Position Description

Ceribell is a medical technology company focused on transforming the diagnosis and management of patients with serious neurological conditions. The Ceribell System is a novel, point-of-care electroencephalography(“EEG”) platform specifically designed to address the unmet needs of patients in the acute care setting, and is being used in hundreds of community hospitals, large academic facilities and major IDN's across the country. Our entire team is driven by a shared commitment to transforming the landscape of critical care through our rapid seizure detection technology. Come join the movement!

We are seeking an experienced Payroll Manager to join our accounting team based in Sunnyvale, CA. As the Payroll Manager, you will serve as the subject matter expert on all payroll operations and compliance matters. You will partner closely with HR, Finance, and Legal teams, as well as external auditors, to own the end-to-end payroll process, including equity compensation, commission payouts, and the strict enforcement of SOX controls and multi-state payroll regulations.

What you'll achieve

• Manage all payroll functions for U.S. employees, including semi-monthly and special payrolls.
• Oversee equity-related payroll processing in partnership with the Stock Administration, Accounting and Legal teams.
• Approve commission payrolls in alignment with plan documents.
• Help oversee the Travel & Expense (T&E) process, including expense report review and policy compliance.
• Assist with accounting for payroll, including the preparation of payroll journal entries, accruals, and account reconciliations.
• Ensure compliance with all applicable laws, including federal, state, and local payroll regulations.
• Maintain and enforce internal controls, segregation of duties, and SOX compliance.
• Manage payroll system configurations and partner with HRIS/IT for enhancements.
• Develop and maintain payroll policies and procedures.
• Act as primary contact for payroll-related audits and provide necessary documentation.
• Lead, mentor, and develop payroll staff; conduct performance reviews.
• Collaborate with HR, Finance, and Legal on payroll-related projects and initiatives.

What you’ll need to be successful

• 7+ years payroll experience with at least 3 years in a supervisory role, preferably in a public company.
• Strong knowledge of California and multi-state payroll laws.
• Familiarity with SOX requirements and public-company audit processes.
• Familiarity with accounting for payroll, including journal entries, accruals, and account reconciliations.
• Experience managing payroll for equity compensation and commissions.
• Expertise in payroll systems (e.g., Paylocity, ADP) and equity platforms (e.g., Fidelity). Experience with system implementations is a plus.
• Experience with larger ERP systems (e.g., Netsuite)
• Advanced Excel skills and strong data analysis capabilities.
• Excellent leadership, organizational, and communication skills.

Compensation Range

$150,000 - $160,000 USD

A candidate’s final salary offer will be based on their skills, education, work location and experience, and thus it may differ from the posted range. Compensation may also include bonuses consistent with Ceribell’s corporate compensation plan. Note, the above description is not all-encompassing and Ceribell reserves the right to change or modify job duties and assignments at any time.

In addition to your base compensation, Ceribell offers eligible employees the following:

• Performance-based incentive compensation (varies by role)
• Equity opportunities
• 100% Employer paid Health Benefits for Employees
• 100% paid Life and Long-Term Disability Insurance
• 401(k) with a generous company match
• Employee Stock Purchase Plan (ESPP) with a discount
• Monthly cell phone stipend
• Flexible paid time off
• 13 Paid Holidays + 3 Company Wellness Days
• Excellent parental leave policy
• Fantastic culture with tremendous career advancement opportunities
• Joining a mission-minded organization!

Application Deadline: Ongoing

Other Job Details
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Equal Opportunity Employer
Ceribell is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth and related medical conditions), sexual orientation, gender identity or expression, national origin, age, marital status, disability, veteran status or any other characteristic protected by law. Ceribell complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Ceribell is an E-Verify employer. Any applicant with a disability who requires an accommodation during the application process should contact [e-mail] to request reasonable accommodation.

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