Payroll Manager

Socket.dev; Sunnyvale (CA); On-site; USD 150,000 - 160,000; Full time

Benefits offered by this job

Health benefits

401(k) Match

ESPP

Cell phone stipend

Paid time off

Holidays & Wellness days

Parental leave

Career advancement opportunities

Job summary

Ceribell, a medical technology company delivering rapid seizure detection, seeks a Payroll Manager in Sunnyvale, CA to own end-to-end payroll operations and SOX controls. You’ll partner with HR, Finance, and Legal, overseeing equity compensation, commissions, and multi-state payrolls while ensuring strict compliance and policy adherence.

You’ll lead payroll staff, drive improvements, and coordinate audits, requiring deep knowledge of California payroll laws, strong leadership, and analytical

Qualifications

• 7+ years payroll experience with at least 3 years in a supervisory role.
• Strong knowledge of California and multi-state payroll laws.
• Familiarity with SOX requirements and public-company audits.
• Experience with equity compensation and commissions.
• Proficient in payroll systems (Paylocity, ADP) and equity platforms (Fidelity).
• Experience with Netsuite and advanced Excel for analytics.
• Excellent leadership, organizational, and communication skills.

Responsibilities

• Manage all payroll functions for U.S. employees, including semi-monthly and special payrolls.
• Oversee equity-related payroll processing with cross-functional teams.
• Approve commission payrolls aligned with plan documents.
• Assist with Travel & Expense process and policy compliance.
• Prepare payroll journal entries, accruals, and reconciliations.
• Ensure compliance with federal, state, and local payroll laws.
• Maintain internal controls and SOX compliance.
• Manage payroll system configurations and liaise with HRIS/IT.
• Develop and maintain payroll policies and procedures.
• Lead payroll staff and conduct performance reviews.
• Collaborate on payroll-related projects with HR, Finance, Legal.

Skills

Payroll leadership

California payroll

Multi-state payroll

SOX compliance

Equity compensation

Payroll systems (Paylocity/ADP)

Equity platforms (Fidelity)

Netsuite

Advanced Excel

Leadership & mentoring

Tools

Paylocity

ADP

Fidelity

Netsuite

Job description

About Ceribell

Ceribell is a medical technology company focused on transforming the diagnosis and management of patients with serious neurological conditions. The Ceribell System is a novel, point-of-care electroencephalography(“EEG”) platform specifically designed to address the unmet needs of patients in the acute care setting, and is being used in hundreds of community hospitals, large academic facilities and major IDN's across the country. Our entire team is driven by a shared commitment to transforming the landscape of critical care through our rapid seizure detection technology, come join the movement!

Position Description

Ceribell is a medical technology company focused on transforming the diagnosis and management of patients with serious neurological conditions. The Ceribell System is a novel, point-of-care electroencephalography("EEG") platform specifically designed to address the unmet needs of patients in the acute care setting, and is being used in hundreds of community hospitals, large academic facilities and major IDN's across the country. Our entire team is driven by a shared commitment to transforming the landscape of critical care through our rapid seizure detection technology. Come join the movement!

We are seeking an experienced Payroll Manager to join our accounting team based in Sunnyvale, CA. As the Payroll Manager, you will serve as the subject matter expert on all payroll operations and compliance matters. You will partner closely with HR, Finance, and Legal teams, as well as external auditors, to own the end-to-end payroll process, including equity compensation, commission payouts, and the strict enforcement of SOX controls and multi-state payroll regulations.

What you’ll achieve

• Manage all payroll functions for U.S. employees, including semi-monthly and special payrolls.
• Oversee equity-related payroll processing in partnership with the Stock Administration, Accounting and Legal teams.
• Approve commission payrolls in alignment with plan documents.
• Help oversee the Travel & Expense (T&E) process, including expense report review and policy compliance.
• Assist with accounting for payroll, including the preparation of payroll journal entries, accruals, and account reconciliations.
• Ensure compliance with all applicable laws, including federal, state, and local payroll regulations.
• Maintain and enforce internal controls, segregation of duties, and SOX compliance.
• Manage payroll system configurations and partner with HRIS/IT for enhancements.
• Develop and maintain payroll policies and procedures.
• Act as primary contact for payroll-related audits and provide necessary documentation.
• Lead, mentor, and develop payroll staff; conduct performance reviews.
• Collaborate with HR, Finance, and Legal on payroll-related projects and initiatives.

What you’ll need to be successful

• 7+ years payroll experience with at least 3 years in a supervisory role, preferably in a public company.
• Strong knowledge of California and multi-state payroll laws.
• Familiarity with SOX requirements and public-company audit processes.
• Familiarity with accounting for payroll, including journal entries, accruals, and account reconciliations.
• Experience managing payroll for equity compensation and commissions.
• Expertise in payroll systems (e.g., Paylocity, ADP) and equity platforms (e.g., Fidelity). Experience with system implementations is a plus.
• Experience with larger ERP systems (e.g., Netsuite)
• Advanced Excel skills and strong data analysis capabilities.
• Excellent leadership, organizational, and communication skills.

Compensation Range

$150,000 — $160,000 USD

A candidate’s final salary offer will be based on their skills, education, work location and experience, and thus it may differ from the posted range. Compensation may also include bonuses consistent with Ceribell’s corporate compensation plan. Note, the above description is not all‑encapsulating and Ceribell reserves the right to change or modify job duties and assignments at any time.

In addition to your base compensation, Ceribell offers eligible employees the following:

• Performance-based incentive compensation (varies by role)
• Equity opportunities
• 100% Employer paid Health Benefits for Employees
• 50% - 70% Employer paid Health, Dental & Vision for dependents (depending on plan selection)
• 100% paid Life and Long-Term Disability Insurance
• 401(k) with a generous company match
• Employee Stock Purchase Plan (ESPP) with a discount
• Monthly cell phone stipend
• Flexible paid time off
• 13 Paid Holidays + 3 Company Wellness Days
• Excellent parental leave policy
• Fantastic culture with tremendous career advancement opportunities
• Joining a mission‑minded organization!

Application Deadline: Ongoing

Other Job Details Ceribell reports transfers of value to health care providers (HCPs) as required by federal and state transparency laws. These laws and implementing regulations require Ceribell to provide government agencies with HCPs’ names, addresses and the type of payments or other value received, generally for public disclosure. If you are an HCP and we pay or reimburse your recruiting expenses as a result of interviewing with Ceribell, your name, address and the amount of payments made may be reported to the government.

Equal Opportunity Employer Ceribell is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth and related medical conditions), sexual orientation, gender identity or expression, national origin, age, marital status, disability, veteran status or any other characteristic protected by law. Ceribell complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Ceribell is an E‑Verify employer. Any applicant with a disability who requires an accommodation during the application process should contact [e-mail] to request reasonable accommodation.

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Compliance Disclaimer If you believe this job posting is non‑compliant, please submit a report to [e-mail]. Please note that we will not respond to inquiries unrelated to job posting compliance.