Payroll Manager

Menzies Aviation; Texas; On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

401(k) matching

Paid time off

Job summary

Menzies Aviation in Grapevine, TX is seeking a Senior Payroll professional to lead multi-state payroll operations across North America. You will ensure compliance with federal, state, and local laws, maintain payroll documentation, and act as a subject matter expert for payroll inquiries.

The role requires deep UltiPro experience, Kronos, advanced Excel skills, and a strong track record in audits, year-end processing, and payroll accounting.

Qualifications

• Minimum 5 years in a Senior Payroll role.
• 3–5 years of Ultimate Software (Ulti-Pro) experience.
• Extensive knowledge of federal, state, and local regulations.
• Strong knowledge of HCM systems.
• Advanced MS Office skills including Excel.
• Strong analytical and communication skills.
• Experience with payroll accounting, reconciliations, accruals, and GL integration.
• Knowledge of payroll taxation, quarter-end, and year-end filing requirements.
• Strong project management and change management skills.
• Bachelor's degree in accounting preferred
• CPP designation strongly preferred

Responsibilities

• Garnishments administration
• Training payroll staff
• Monthly reconciliation and analysis of payroll accounts
• Support GL accounting team with research
• Year-end tax filing and reconciliation
• Collaborate with Benefits, HR, Operations, Accounting and Finance
• Union Administration
• Oversee multi-state and multi-jurisdiction payroll compliance and reporting
• Support payroll audits, including internal, external, SOX, and workers' compensation audits
• Review and approve payroll processing, balancing, and funding activities
• Ensure compliance with wage and hour laws, FLSA requirements, and applicable collective bargaining agreements
• Partner with Treasury to ensure timely payroll funding and tax payments
• Manage payroll tax notices, agency inquiries, and resolution of tax discrepancies
• Support implementations, and maintain payroll policies, procedures, and internal controls
• Support payroll system implementations, upgrades, testing, and process improvements
• Support year-end processing activities including Forms W-2, and related reconciliations
• Serve as escalation point for complex payroll inquiries and issue resolution
• Support mergers, acquisitions, and integration of newly acquired entities into payroll operations
• Identify automation opportunities to improve payroll accuracy and efficiency

Skills

Senior Payroll

Ulti-Pro

Excel

HCM systems

Analytical skills

Education

Bachelor's degree in accounting

CPP designation strongly preferred

Tools

Kronos

Job description

Grapevine CORP 3500 William D Tate Ave Suite 200 Grapevine, TX 76051, USA

People. Passion. Pride. This is what has driven our teams since 1833.

Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 300 locations in 65 countries, across 6 continents.

But at the heart of our business is our people.

Role Purpose

The ideal candidate will be highly proficient in all aspects of multi-state payroll (including all North America), adept at correct solutions and results driven with a bias towards integrity, action and delivery. You must be highly proficient in Excel and working knowledge of HCM Systems (UltiPro, and Kronos). This role will help to elevate the department and drive the strategy of current and future Payroll goals, ensuring compliance with all federal, state and local regulations and filings, creating and maintaining all Payroll processing documentation and required forms, and operate as a subject matter expert for all Payroll-related inquiries.

What you will be doing

• Garnishments administration
• Responsible for training payroll staff
• Monthly reconciliation and analysis of payroll accounts
• Support GL accounting team with research
• Year-end tax filing and reconciliation
• Collaborate with Benefits, HR, Operations, Accounting and Finance
• Union Administration
• Oversee multi-state and multi-jurisdiction payroll compliance and reporting.
• Support payroll audits, including internal, external, SOX, and workers' compensation audits.
• Review and approve payroll processing, balancing, and funding activities.
• Ensure compliance with wage and hour laws, FLSA requirements, and applicable collective bargaining agreements.
• Partner with Treasury to ensure timely payroll funding and tax payments.
• Manage payroll tax notices, agency inquiries, and resolution of tax discrepancies.
• Support implementations, and maintain payroll policies, procedures, and internal controls.
• Support payroll system implementations, upgrades, testing, and process improvements.
• Support year-end processing activities including Forms W-2, and related reconciliations.
• Serve as escalation point for complex payroll inquiries and issue resolution.
• Support mergers, acquisitions, and integration of newly acquired entities into payroll operations.
• Identify automation opportunities to improve payroll accuracy and efficiency.

Safety, Security, Wellbeing and Compliance:

All employees have a responsibility and duty whilst at work to:

• Take reasonable care for the health and safety of themselves and of others who may be affected by their actions or omissions whilst at work.
• Fully versed in International Aviation Safety and Security standards and passionate about promoting them within the organization.
• Co-operate with their manager / supervisor to allow them to perform or comply with any legal requirements imposed on the company.
• Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health, safety, or welfare reasons.
• Inform their manager / supervisor of any work situation, equipment or activity that represents a serious or immediate danger to health and safety.
• Report any hazards, near misses, incidents, accidents, or dangerous occurrences to their manager / Supervisor, who will then follow the procedures contained in this manual.
• Carry out work in accordance with information and training provided and any specific workplace health and safety rules or procedures.
• Fully understand the company health and safety
• Attend training courses as may be arranged by the

What we are looking for:

• Minimum 5 years in a Senior Payroll role
• 3–5 years of Ultimate Software (Ulti-Pro) experience
• Extensive knowledge of federal, state, and local and provincial regulations.
• Strong knowledge of HCM systems
• Advanced MS Office skills including Excel
• Strong analytical and communication skills
• Kronos experience is a plus
• Experience processing payroll for union and non-union populations.
• Experience with payroll accounting, reconciliations, accruals, and general ledger integration.
• Knowledge of payroll taxation, quarter-end, and year-end filing requirements.
• Experience with system implementations, conversions, and acquisitions.
• Strong project management and change management skills.
• Demonstrated ability to manage confidential and sensitive information.
• Strong problem-solving and decision-making skills.
• Ability to work under tight deadlines while maintaining accuracy.
• Excellent leadership, mentoring, and team development skills.
• Knowledge of SOX controls and audit requirements preferred.
• Bachelor's degree in accounting preferred
• Certified Payroll Professional designation (CPP) strongly preferred

Diversity

Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role. Please feel free to contact the recruiter below, if there are any reasonable adjustments to our process that you would like us to consider.

As part of our recruitment process, we will always consider how candidates fit with our values which you can learn more about here.

Qualifications

Education

Preferred

Bachelors or better.

Experience

Required

3–5 years of Ultimate Software (Ulti-Pro) experience

Minimum 5 years in a Senior Payroll role

Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThis employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.