Payroll Manager

Jobtailor; Tennessee; On-site; USD 95,000 - 135,000; Full time

Job summary

Jobtailor is seeking a senior payroll leader to own and execute multi-state payroll for healthcare studios and corporate teams. You will manage hourly, salaried, and contractor populations across multiple pay cycles, rates, and premium structures.

This role requires deep knowledge of wage-and-hour laws, 401(k) deductions, year-end reporting, and system stewardship (UKG preferred; ADP/Workday or similar). You will partner with Finance, People, Legal, and studio leaders to drive accuracy and scale.

Qualifications

• 7+ years of progressive payroll experience in multi-state healthcare or similar complex environments.

Responsibilities

• Own bi-weekly payroll across multiple states and entities.

Skills

Multi-state payroll

Healthcare payroll

Payroll audits

Excel reporting

Attention to detail

Tools

UKG

ADP

Workday

Job description

Responsibilities

• Own and execute bi-weekly payroll for a multi-state, multi-entity healthcare workforce across clinical studios and corporate teams.
• Ensure accurate processing for hourly, salaried, and contractor populations, including multiple pay cycles, rates, and premium structures.
• Manage complex pay components including shift differentials, clinical premiums, overtime, blended rates, state-specific rules, and retroactive adjustments.
• Oversee payroll inputs including time and attendance, PTO, leaves of absence, bonuses, commissions, and off-cycle payments.
• Process and reconcile 401(k) and other benefit-related payroll deductions, including employee contributions, employer matches, and loan repayments.
• Ensure compliance with federal, state, and local wage‑and‑hour laws, with particular attention to healthcare and state‑specific requirements.
• Manage payroll tax setup, filings, deposits, reconciliations, and agency notices in partnership with payroll vendors.
• Own year‑end processes including W‑2s, 1099s, and all required state and federal reporting.
• Conduct payroll audits, reconciliations, and internal controls to ensure accuracy, compliance, and financial integrity.
• Partner with Finance on payroll accruements, general ledger alignment, and labor reporting for clinical and corporate teams.
• Serve as system owner for payroll and timekeeping platforms, ensuring pay rules, premiums, and state requirements are correctly configured.
• Lead continuous improvement of payroll processes, documentation, and controls to support scale and a strong team member experience.
• Act as a trusted partner to People, Finance, Legal, and Studio leaders on complex payroll and pay practice questions.

Requirements

• 7+ years of progressive payroll experience, including ownership of multi‑state, multi‑unit payroll in healthcare or similarly complex environments.
• Deep experience supporting hourly, salaried, and contractor populations, including clinical teams with shift‑based scheduling and premium pay.
• Strong working knowledge of payroll tax compliance, wage‑and‑hour laws, and healthcare‑specific pay practices.
• Hands‑on experience managing payroll audits, tax notices, garnishments, and regulatory inquiries.
• Experience administering 401(k) and other benefit‑related payroll deductions in partnership with Total Rewards and Finance.
• Advanced experience with payroll and timekeeping systems (UKG preferred; ADP, Workday, or similar platforms).
• Strong Excel and reporting skills for audits, reconciliations, and leadership reporting.
• A high bar for accuracy, strong organization, and the ability to operate calmly and effectively in fast‑paced, high‑volume environments.
• A collaborative, service‑oriented mindset with the ability to build trust and influence across People, Finance, Legal, and Studio teams.