Payroll Manager

Ceribell │ AI-Powered Point-of-Care EEG; Sunnyvale (CA); On-site; USD 150,000 - 160,000; Full time

Benefits offered by this job

Performance-based incentive

Equity opportunities

Employer paid health benefits

Dependent health coverage

Life & LTDI insurance

401(k) with company match

ESPP with discount

Cell phone stipend

Flexible paid time off

Holidays & Wellness days

Job summary

Ceribell is seeking an experienced Payroll Manager to lead U.S. payroll operations from Sunnyvale, CA. You will partner with HR, Finance and Legal to own end-to-end payroll, including equity compensation, commissions, and strict SOX controls.

This role requires strong California payroll expertise and public-company experience. You will manage semi-monthly and special payrolls, while overseeing equity and commission processing, driving process improvements, and ensuring regulatory compliance.

Qualifications

• 7+ years payroll experience with at least 3 years in a supervisory role.
• Strong knowledge of California and multi-state payroll laws.
• Familiarity with SOX requirements and public-company audit processes.
• Experience with equity compensation and commissions payroll.
• Experience with payroll systems (Paylocity, ADP) and equity platforms (Fidelity).
• Experience with larger ERP systems (Netsuite).
• Advanced Excel and data analysis skills.

Responsibilities

• Manage all payroll functions for U.S. employees, including semi-monthly and special payrolls.
• Oversee equity-related payroll processing with Stock Administration and Legal.
• Approve commission payrolls in line with plan documents.
• Assist with Travel & Expense processing and policy compliance.
• Prepare payroll journal entries, accruals and reconciliations.
• Ensure compliance with federal, state, and local payroll laws.
• Maintain internal controls and SOX compliance.
• Configure payroll systems and partner with HRIS/IT for enhancements.
• Develop and maintain payroll policies and procedures.
• Serve as the main auditor liaison and provide documentation.

Skills

Payroll management

Supervisory experience

California payroll law

SOX compliance

Equity compensation

Journal entries & accruals

Excel/data analysis

Tools

Paylocity

ADP

Netsuite ERP

Job description

About Ceribell
Ceribell is a medical technology company focused on transforming the diagnosis and management of patients with serious neurological conditions. The Ceribell System is a novel, point-of-care electroencephalography (“EEG”) platform specifically designed to address the unmet needs of patients in the acute care setting, and is being used in hundreds of community hospitals, large academic facilities and major IDN's across the country. Our entire team is driven by a shared commitment to transforming the landscape of critical care through our rapid seizure detection technology. Come join the movement!

About Ceribell
Ceribell is a medical technology company focused on transforming the diagnosis and management of patients with serious neurological conditions. The Ceribell System is a novel, point-of-care electroencephalography (“EEG”) platform specifically designed to address the unmet needs of patients in the acute care setting, and is being used in hundreds of community hospitals, large academic facilities and major IDN's across the country. Our entire team is driven by a shared commitment to transforming the landscape of critical care through our rapid seizure detection technology. Come join the movement!

Position Description

Ceribell is a medical technology company focused on transforming the diagnosis and management of patients with serious neurological conditions. The Ceribell System is a novel, point-of-care electroencephalography (“EEG”) platform specifically designed to address the unmet needs of patients in the acute care setting, and is being used in hundreds of community hospitals, large academic facilities and major IDN's across the country. Our entire team is driven by a shared commitment to transforming the landscape of critical care through our rapid seizure detection technology. Come join the movement!
We are seeking an experienced Payroll Manager to join our accounting team based in Sunnyvale, CA. As the Payroll Manager, you will serve as the subject matter expert on all payroll operations and compliance matters. You will partner closely with HR, Finance, and Legal teams, as well as external auditors, to own the end-to-end payroll process, including equity compensation, commission payouts, and the strict enforcement of SOX controls and multi-state payroll regulations.

What You'll Achieve

• Manage all payroll functions for U.S. employees, including semi-monthly and special payrolls.
• Oversee equity-related payroll processing in partnership with the Stock Administration, Accounting and Legal teams.
• Approve commission payrolls in alignment with plan documents.
• Help oversee the Travel & Expense (T&E) process, including expense report review and policy compliance.
• Assist with accounting for payroll, including the preparation of payroll journal entries, accruals, and account reconciliations.
• Ensure compliance with all applicable laws, including federal, state, and local payroll regulations.
• Maintain and enforce internal controls, segregation of duties, and SOX compliance.
• Manage payroll system configurations and partner with HRIS/IT for enhancements.
• Develop and maintain payroll policies and procedures.
• Act as primary contact for payroll-related audits and provide necessary documentation.
• Lead, mentor, and develop payroll staff; conduct performance reviews.
• Collaborate with HR, Finance, and Legal on payroll-related projects and initiatives.

What You’ll Need To Be Successful

• 7+ years payroll experience with at least 3 years in a supervisory role, preferably in a public company.
• Strong knowledge of California and multi-state payroll laws.
• Familiarity with SOX requirements and public-company audit processes.
• Familiarity with accounting for payroll, including journal entries, accruals, and account reconciliations.
• Experience managing payroll for equity compensation and commissions.
• Expertise in payroll systems (e.g., Paylocity, ADP) and equity platforms (e.g., Fidelity). Experience with system implementations is a plus.
• Experience with larger ERP systems (e.g., Netsuite)
• Advanced Excel skills and strong data analysis capabilities.
• Excellent leadership, organizational, and communication skills.

Compensation Range

$150,000—$160,000 USD
A candidate’s final salary offer will be based on their skills, education, work location and experience, and thus it may differ from the posted range. Compensation may also include bonuses consistent with Ceribell’s corporate compensation plan. Note, the above description is not all-encompassing and Ceribell reserves the right to change or modify job duties and assignments at any time.

In addition to your base compensation, Ceribell offers eligible employees the following:

• Performance-based incentive compensation (varies by role)
• Equity opportunities
• 100% Employer paid Health Benefits for Employees
• 50% - 70% Employer paid Health, Dental & Vision for dependents (depending on plan selection)
• 100% paid Life and Long-Term Disability Insurance
• 401(k) with a generous company match
• Employee Stock Purchase Plan (ESPP) with a discount
• Monthly cell phone stipend
• Flexible paid time off
• 13 Paid Holidays + 3 Company Wellness Days
• Excellent parental leave policy
• Fantastic culture with tremendous career advancement opportunities
• Joining a mission-minded organization!

Application Deadline

Ongoing

Other Job Details

Ceribell reports transfers of value to health care providers (HCPs) as required by federal and state transparency laws. These laws and implementing regulations require Ceribell to provide government agencies with HCPs’ names, addresses and the type of payments or other value received, generally for public disclosure. If you are an HCP and we pay or reimburse your recruiting expenses as a result of interviewing with Ceribell, your name, address and the amount of payments made may be reported to the government.

Equal Opportunity Employer

Ceribell is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth and related medical conditions), sexual orientation, gender identity or expression, national origin, age, marital status, disability, veteran status or any other characteristic protected by law. Ceribell complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Ceribell is an E-Verify employer. Any applicant with a disability who requires an accommodation during the application process should contact [e-mail] to request reasonable accommodation.

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