Payroll Manager

Charlie's Produce; Seattle (WA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical/Dental/Vision

ESOP and 401(k)

Paid vacations

Paid holidays

Tuition assistance

Employee assistance program (EAP)

Job summary

Charlie\'s Produce in Seattle is seeking a Payroll Supervisor to oversee the bi-weekly multi-state payroll for 1,700+ employees. You will coach two payroll staff and partner with HR, Finance, and department leaders to resolve payroll issues efficiently.

Requirements include 10+ years of payroll processing experience in a mid-to-large company, 5+ years in supervision, and a Bachelor\'s degree in accounting/finance/business administration; ADP expertise is preferred.

Qualifications

• 10+ years payroll processing experience for a mid-to-large sized company in a multi-state environment preferred.
• 5+ years experience in payroll and people supervision.
• Bachelor's degree from an accredited institution in accounting, finance, business administration, or related field.
• Payroll certification preferred.

Responsibilities

• Lead and manage the full-cycle payroll process, ensuring accurate and timely payroll processing for all employees.
• Supervise, train, and support payroll staff and coordinate with accounting team for accurate financial reporting.
• Conduct performance assessments of Payroll staff.
• Develop, document, and maintain payroll SOPs, internal controls, and system setup documents.
• Oversee payroll inquiries and issues, ensuring timely, compliant resolutions.
• Oversee payroll reporting, audits, 401K/Roth contributions, benefit deductions, and garnishments.
• Audit new hires, rehires, employee changes, terminations, final payments.

Skills

Payroll processing

Leadership

Communication

ADP Workforce Now

ADP Time and Attendance

Microsoft Office

Multi-state payroll

Internal controls

Education

Bachelor's degree in accounting/finance/business administration

Tools

ADP Workforce Now

ADP Time and Attendance

Microsoft Office

Job description

Charlie's Produce is a privately owned wholesale produce company. We are the largest privately owned produce wholesaler on the West Coast, and we are growing. The secret to our success in this industry is PEOPLE! We strive to hire the best and we reward them with a working environment that fosters loyalty, stability, innovation, and growth.

Charlie’s was founded in quality, and we are proud that it is still our focus. With a team of dedicated people who are passionate about food, supply chain, and their community we are looking for like-minded individuals to help further our goal to enhance our communities through quality produce.

What we offer:

• An amazing company culture
• Medical/Dental/Vision on the first of the month following hire
• ESOP (Profit Sharing) and 401(k)
• Paid vacations, paid holidays
• 100% Prepaid College Tuition for employees and their dependents
• Employee assistance program (EAP)
• $90- $130K/ annually
• Yearly review with possibility of increase based on performance and tenure

Job Description

Supervise the bi-weekly multi-state payroll for 1,700 + employees. The Payroll Supervisor coaches and supports two payroll staff members. Work closely with the accounting manager to enhance performance of the Payroll team. Partner with HR, Finance/Accounting, and department leaders to resolve payroll issues efficiently.

Essential job duties:

• Lead and manage the full-cycle payroll process, ensuring accurate and timely payroll processing for all employees
• Supervise, train, and support payroll staff and coordinate with accounting team for accurate financial reporting
• Conduct performance assessments of Payroll staff
• Develop, document, and maintain payroll SOPs, internal controls, and system set up documents
• Oversee payroll inquiries and issues, ensuring timely, compliant resolutions
• Oversee payroll reporting, payroll related audits, 401K/Roth contributions, benefit deductions, and garnishments
• Audit new hires, rehires, employee changes, terminations, final payments
• Oversee security access permissions
• Oversee payroll audits, reconciliations, payroll journal entries, tax filings, and year-end processes (including W-2s and related reporting)
• Review current processes and procedures to improve efficiency and to optimize the use of technology. Improve payroll workflows and scalability
• Oversee secure and confidential payroll system and files, exercise a high degree of discretion and integrity when dealing with sensitive payroll information
• Stay up to date on changes in payroll laws, tax regulations, and industry best practices to ensure compliance and continuous improvement
• Manage access to state employment portals
• Develop payroll reporting metrics and internal auditing schedules
• Establish and maintain a positive working relationship with employees, third party vendors, and team members

Qualifications

• 10+ years payroll processing experience for a mid-to-large sized company in a multi-state environment preferred
• 5+ Years experience in payroll and people supervision
• Bachelor's degree from an accredited institution in accounting, finance, business administration,or related field
• Payroll certification preferred
• Advanced knowledge of payroll software such as ADP Workforce Now and ADP Time and Attendance
• Has knowledge of commonly used concepts, practices, and procedures within the accounting cycle
• Proficient in Microsoft Office
• Excellent communication and interpersonal skills
• Ability to juggle multiple projects while maintaining deadlines
• Strong sense of self-motivation
• Excellent analytical and problem-solving skills with an emphasis on attention to detail and critical thinking
• Excellent time management, organizational, and follow-through skills

Additional Information

All your information will be kept confidential according to EEO guidelines.

All job offers for this position are contingent upon passing a criminal background checkafter a conditional offer of employment. No applicants will be disqualified based on the mere presence of criminal history, and an individualized assessment shall be conducted before any conditional offer of employment is revoked.

This employer participates in E-Verify and will provide the Social Security Administration and if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

We do not provide H1-B sponsorships at this time.

Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual’s qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.

Charlie's Produce is an Equal Opportunity Employer