Payroll Manager

Charlie's Produce; Seattle (WA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

ESOP

401(k) plan

Health benefits

Paid time off

Education assistance

EAP

Career growth

Job summary

Charlie's Produce, the West Coast's largest employee-owned produce wholesaler, is seeking a Payroll Supervisor to lead the bi-weekly multi-state payroll for 1,700+ employees. You will coach staff and work with the accounting manager to improve performance.

The role requires 10+ years of payroll processing in a multi-state environment, leadership experience, and strong ADP knowledge. We offer comprehensive benefits, ESOP, 401(k), generous vacation, and opportunities for career growth.

Qualifications

• 10+ years payroll processing experience in a multi-state environment.
• 5+ years leadership experience supervising payroll staff.
• Bachelor's degree in accounting, finance, business, or related field.
• Payroll certification preferred.
• Advanced knowledge of ADP Workforce Now and ADP Time and Attendance.

Responsibilities

• Lead full-cycle payroll processing for 1,700+ employees across multiple states.
• Supervise and train payroll staff; partner with accounting for accurate reporting.
• Oversee payroll audits, 401K/Roth contributions, deductions, and garnishments.
• Develop and maintain payroll SOPs, controls, and system setup documents.
• Ensure compliance with payroll laws and industry best practices.
• Collaborate with HR, Finance, and department leaders to resolve issues.

Skills

Payroll processing

People supervision

ADP Workforce Now

ADP Time and Attendance

Accounting cycle knowledge

Microsoft Office

Communication skills

Time management

Analytical thinking

Organization

Education

Bachelor's degree in accounting/finance/business

Tools

ADP Workforce Now

ADP Time and Attendance

Job description

At Charlie's Produce, people are at the heart of everything we do. As the largest employee-owned produce wholesaler on the West Coast, we've built our reputation by delivering quality products, exceptional service, and creating opportunities for our employees to thrive.

For more than four decades, we've been committed to connecting communities with fresh, high-quality produce. That commitment is made possible by a dedicated team that brings passion, innovation, and a strong work ethic to everything they do. Whether you're serving customers, supporting operations, or driving our business forward, your contributions help nourish communities and make a meaningful impact every day.

We're growing, and we're looking for talented individuals who share our values of quality, teamwork, and service. If you're looking for a company where your work matters and your career can grow, we'd love to meet you.

Why Join Charlie's Produce?

• Collaborative and supportive company culture
• Medical, Dental, and Vision coverage beginning the first of the month following hire
• Employee Stock Ownership Plan (ESOP) and 401(k) retirement savings plan
• Paid vacation and company holidays
• State Sick Leave benefits
• 100% prepaid college tuition for employees and their eligible dependents
• Employee Assistance Program (EAP)
• Opportunities for career development and advancement
• $90- $130K/ annually
• Yearly review with possibility of increase based on performance and tenure

Job Description

Supervise the bi-weekly multi-state payroll for 1,700 + employees. The Payroll Supervisor coaches and supports two payroll staff members. Work closely with the accounting manager to enhance performance of the Payroll team. Partner with HR, Finance/Accounting, and department leaders to resolve payroll issues efficiently.

Essential job duties:

• Lead and manage the full-cycle payroll process, ensuring accurate and timely payroll processing for all employees
• Supervise, train, and support payroll staff and coordinate with accounting team for accurate financial reporting
• Conduct performance assessments of Payroll staff
• Develop, document, and maintain payroll SOPs, internal controls, and system set up documents
• Oversee payroll inquiries and issues, ensuring timely, compliant resolutions
• Oversee payroll reporting, payroll related audits, 401K/Roth contributions, benefit deductions, and garnishments
• Audit new hires, rehires, employee changes, terminations, final payments
• Oversee security access permissions
• Oversee payroll audits, reconciliations, payroll journal entries, tax filings, and year-end processes (including W-2s and related reporting)
• Review current processes and procedures to improve efficiency and to optimize the use of technology. Improve payroll workflows and scalability
• Oversee secure and confidential payroll system and files, exercise a high degree of discretion and integrity when dealing with sensitive payroll information
• Stay up to date on changes in payroll laws, tax regulations, and industry best practices to ensure compliance and continuous improvement
• Manage access to state employment portals
• Develop payroll reporting metrics and internal auditing schedules
• Establish and maintain a positive working relationship with employees, third party vendors, and team members

Qualifications

• 10+ years payroll processing experience for a mid-to-large sized company in a multi-state environment preferred
• 5+ Years experience in payroll and people supervision
• Bachelor's degree from an accredited institution in accounting, finance, business administration,or related field
• Payroll certification preferred
• Advanced knowledge of payroll software such as ADP Workforce Now and ADP Time and Attendance
• Has knowledge of commonly used concepts, practices, and procedures within the accounting cycle
• Proficient in Microsoft Office
• Excellent communication and interpersonal skills
• Ability to juggle multiple projects while maintaining deadlines
• Strong sense of self-motivation
• Excellent analytical and problem-solving skills with an emphasis on attention to detail and critical thinking
• Excellent time management, organizational, and follow-through skills

Additional Information

All your information will be kept confidential according to EEO guidelines.

All job offers for this position are contingent upon passing a criminal background checkafter a conditional offer of employment. No applicants will be disqualified based on the mere presence of criminal history, and an individualized assessment shall be conducted before any conditional offer of employment is revoked.

This employer participates in E-Verify and will provide the Social Security Administration and if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

We do not provide H1-B sponsorships at this time.

Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual’s qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.

Charlie's Produce is an Equal Opportunity Employer