Payroll Manager

CFS; San Antonio (TX); On-site; USD 85,000 - 120,000; Full time

Job summary

CFS is seeking a Payroll Manager / Payroll Tax Specialist to lead a high-volume payroll operation across multiple entities in Texas. You will drive tax compliance with IRS Section 3504 and state requirements while managing a 20+ person team and coordinating payroll system upgrades.

The role blends hands-on tax work with leadership to ensure accurate filings and timely year-end reporting. Ideal candidates will have 3+ years in payroll accounting, a business-related degree, and proficiency with

Qualifications

• 3+ years of experience in payroll accounting within an aggregate filing environment.
• 3+ years of leadership and team management experience.
• College degree in a business-related field is preferred.
• Certified Payroll Professional (CPP) certification preferred.
• Strong knowledge of payroll laws, IRS Section 3504 requirements, aggregate tax filings, and W-2 reporting.
• Proficiency with Excel (including modeling, index/match).

Responsibilities

• Lead, supervise, and train payroll staff (20+ people).
• Oversee end-to-end payroll and tax functions for accuracy and timeliness.
• Prepare, review, and reconcile payroll tax filings (941, 940, Schedule B, SUTA, W-2, Social Security, Medicare).
• Monitor payroll processes for compliance with policies and laws.
• Liaise with federal and state tax offices as needed.
• Ensure timely payroll tax deposits and reconciliations across multiple companies.
• Maintain payroll and tax data to support quarterly and year-end reporting.
• Plan and implement payroll system upgrades and staff training on changes.
• Provide technical accounting support and apply accounting principles in payroll.
• Observe confidentiality policies and maintain compliance with guidelines.

Skills

Payroll accounting

Team leadership

Education

Business-related degree

Tools

Excel

Job description

Payroll Manager / Payroll Tax Specialist

Be a part of a mission-driven team making a difference in our community. This organization is one of the largest providers of disability support services in Texas, with 11 locations statewide and continued growth into other states. When you join, you become part of a diverse and compassionate group of professionals who know their work directly impacts the lives of the clients they serve.

Role Overview

The Payroll Manager / Payroll Tax Specialist plays a critical role in leading HANDS ON payroll operations and ensuring compliance with federal, state, and local regulations. This position combines leadership of a high-volume payroll team with hands‑on tax and compliance responsibilities. The role oversees the preparation, processing, and reconciliation of bi‑weekly payrolls across multiple entities, manages tax filings, and ensures adherence to IRS Section 3504 requirements and state unemployment tax rules.

Key Responsibilities

• Lead, supervise, and train payroll staff, including supervisors, specialists, and tax team members (20+ people)
• Oversee and manage end‑to‑end payroll and tax functions to ensure accurate and timely processing
• Prepare, review, and reconcile payroll tax filings (941, 940, Schedule B, SUTA, W-2, Social Security, Medicare, and local/state returns)
• Monitor payroll processes for compliance with internal policies and federal/state laws
• Serve as a liaison with federal and state tax offices as needed
• Ensure timely and accurate payroll tax deposits and reconciliations across multiple companies
• Maintain consolidated payroll and tax‑related data to support quarterly and year‑end reporting
• Plan and implement payroll system upgrades or new software, ensuring staff are trained on changes
• Provide technical accounting support, implementing accounting principles and procedures in payroll processes
• Observe confidentiality policies and maintain compliance with company, state, and federal guidelines

Qualifications

• 3+ years of experience in payroll accounting within an aggregate filing environment
• 3+ years of leadership and team management experience
• College degree in a business‑related field is preferred
• Certified Payroll Professional (CPP) certification preferred
• Strong knowledge of payroll laws, IRS Section 3504 requirements, aggregate tax filings, and W-2 reporting
• Proficiency with Excel (including modeling, index/match)

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