Payroll Tax Manager

CDS in Texas; San Antonio (TX); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Competitive salary

Quarterly bonus

Benefits

Professional development

Leadership role in growing company

Job summary

CDS in Texas is seeking a Payroll Tax Manager to lead the engine behind accurate, timely payroll and payroll tax operations in a high-volume, multi-entity environment. You will oversee a team of payroll supervisors and specialists and drive compliance with IRS and state rules.

You will shape processes and technology as CDS expands into additional states, ensuring accurate filings and reliable payroll services for thousands of Texans who self-direct care.

Qualifications

• 2-4 years of employee management and leadership experience.
• 3-4 years of payroll accounting experience in an aggregate filing environment.
• Progressive payroll experience with knowledge of federal and state payroll laws, and W-2 reporting.
• Self-starter who thrives handling a large volume of complex daily payroll activity with minimal supervision.
• Strong interpersonal and communication skills, comfortable working with healthcare professionals, clients, families, and the public.
• Strong command of Excel and Word, comfortable with data files (Excel, CSV, TXT).

Responsibilities

• Manage the preparation and processing of payroll and payroll taxes in accordance with IRS Section 3504 and state unemployment tax rules.
• Lead a payroll team to peak performance in a high-volume environment, ensuring payroll is completed on time to meet billing and tax filing deadlines.
• Prepare and/or supervise federal and state filings including Forms 941, 941 Schedule B, 940, W-2, and quarterly SUTA reports.
• Ensure all payroll tax deposits are balanced and deposited on time; reconcile payroll and tax withholding records, including Social Security and Medicare reporting.
• Monitor payroll processes for compliance with federal and state regulations and internal policies; respond to federal and state tax notices and keep senior leadership informed.
• Plan and implement new payroll software and technology, and keep the team trained as systems and regulations change.
• Serve as liaison with federal and state tax offices, and maintain consolidated payroll and tax data for quarterly cross-company reconciliation.

Skills

Payroll tax

Leadership

Regulatory knowledge

Excel

Communication

Process improvement

Cross-functional

Education

Business/Accounting degree

Certified Payroll Professional (CPP)

Tools

ADP Workforce Now

PeopleSoft

Workday

Job description

CDS in Texas is the largest Financial Management Services Agency (FMSA) in the State of Texas, serving more than 9,400 clients since 2001. Our mission is simple and personal: we empower people to take control of their own services through self-direction - and behind every one of those clients is a payroll that has to be right, on time, every time.

We’re looking for a Payroll Tax Manager to lead that engine. This is a high-impact leadership role at a pivotal moment: we are investing in the quality and reliability of our payroll product and preparing to expand our services into new states. You’ll shape the processes, the team, and the technology that make that growth possible.

Why This Role Matters

• Own it end to end - full management responsibility for payroll and payroll tax operations in a high-volume, multi-entity aggregate filing environment (IRS Section 3504 agent).
• Build for growth - help lead our expansion into additional states, standing up new state tax registrations, filings, and processes as we grow.
• Raise the bar - strengthen and document the processes that make our payroll accurate, timely, and dependable for the clients who count on it.
• Lead people - train, develop, and inspire a team of payroll supervisors, lead payroll specialist, payroll specialists, and tax specialists.

What You’ll Do

• Manage the preparation and processing of payroll and payroll taxes in accordance with IRS Section 3504 and state unemployment tax rules.
• Lead a payroll team to peak performance in a high-volume environment, ensuring payroll is completed on time to meet billing and tax filing deadlines.
• Prepare and/or supervise federal and state filings including Forms 941, 941 Schedule B, 940, W-2, and quarterly SUTA reports.
• Ensure all payroll tax deposits are balanced and deposited on time; reconcile payroll and tax withholding records, including Social Security and Medicare reporting.
• Monitor payroll processes for compliance with federal and state regulations and internal policies; respond to federal and state tax notices and keep senior leadership informed.
• Plan and implement new payroll software and technology, and keep the team trained as systems and regulations change.
• Serve as liaison with federal and state tax offices, and maintain consolidated payroll and tax data for quarterly cross-company reconciliation.

What We’re Looking For

• 2-4 years of employee management and leadership experience.
• 3-4 years of payroll accounting experience in an aggregate filing environment.
• Progressive payroll experience with strong knowledge of federal and state payroll laws, aggregate tax filing requirements, and W-2 reporting.
• A self-starter who thrives handling a large volume of complex daily payroll activity in a fast-paced environment with minimal supervision.
• A confident team leader with excellent interpersonal and communication skills, comfortable working with health care professionals, clients, families, and the public.
• Strong command of Excel and Word, comfort with data files (Excel, CSV, TXT), and the ability to quickly learn agency-specific software.

Preferred Qualifications

• College degree in a business-related field.
• Certified Payroll Professional (CPP) designation.

What We Offer

• Competitive salary, quarterly bonus, and benefits.
• A leadership seat at a stable, growing company - 25 years strong and expanding into new states.
• Real investment in professional development - including paid continuing education in payroll and tax.
• Mission-driven work: your accuracy and leadership directly improve the lives of thousands of Texans who self-direct their care.