Payroll Manager

Cianbro; Pittsfield (ME); On-site; USD 64,000 - 82,000; Full time

Job summary

Cianbro is seeking a senior payroll leader to manage in-house payroll for the parent company and subsidiaries from our Maine operations. You will oversee a busy payroll team, ensure timely processing of salaries, benefits, taxes, and compliance, and collaborate with Finance, HR, Tax, and Project teams to support business objectives.

You will monitor regulatory changes, manage year-end filings, and drive process improvements to strengthen internal controls while coaching a high-performing payroll

Qualifications

• Bachelor's degree in accounting, finance, business, or related field; associate may be considered with experience.
• 6-10 years of progressive payroll experience, including multi-state and multi-entity payroll and team leadership.
• Strong knowledge of payroll processing, taxes, reconciliations, internal controls, and compliance requirements.

Responsibilities

• Lead payroll team and oversee payroll functions for parent company and subsidiaries.
• Ensure accurate and timely payroll processing, including salaries, benefits, garnishments, taxes, and total compensation.
• Ensure compliance with federal, state, and local payroll tax laws and reporting requirements.
• Manage annual W-2s and other payroll filings.
• Resolve payroll issues with Finance, HR, Operations and external partners.
• Lead payroll system enhancements and process improvements.
• Supervise, coach, and develop payroll staff.

Skills

Payroll processing

Team leadership

Analytical skills

Problem-solving

Time management

Education

Bachelor's degree in accounting/finance/business

Associate degree with relevant experience

Tools

Excel

Payroll systems

Job description

This position is part of a dynamic Corporate Financial Services team that processes payroll in house and involves significant interaction with our Corporate Finance, Accounting, Tax, Human Resource, and Project teams, as well external stakeholders. This position is responsible for leading the payroll team and overseeing payroll functions for the parent company and all operating subsidiaries.The wage range for this position is $1,400.00 to $1,800.00 per week. Compensation will be determined based on knowledge and experience.

Job Responsibilities

• Ensure accurate and timely payroll processing, including salaries, benefits, garnishments, taxes, and total compensation
• Ensure compliance with federal, state, and local payroll tax laws, wage regulations, and reporting requirements, including Paid Family and Medical Leave (PFML) and similar statutory programs.
• Monitoring regulatory changes and maintaining appropriate documentation, procedures, and compliance calendars.
• Manage the preparation and accuracy of annual W-2 forms and other required payroll filings.
• Partner with Finance, Accounting, Human Resources, and Operations to resolve payroll issues and support business objectives.
• Partner with the Operations Team to ensure applicable projects meet prevailing wage requirements.
• Review payroll reconciliations, financial reports, and payroll-related general ledger activity to ensure accuracy and resolve discrepancies
• Identify and implement improvements to accounting processes that impact payroll.
• Maintain accurate payroll records and provide documentation to support internal and external audits.
• Manage payroll inquiries and service requests from team members, managers, and external partners, ensuring timely and effective resolution.
• Lead payroll system enhancements, process improvements, and departmental projects to strengthen efficiency, accuracy, and internal controls.
• Supervise, coach, and develop payroll team members while promoting accountability, collaboration, and high performance.
• Perform additional payroll-related duties and projects assigned.

Qualifications/ Requirements

• Bachelor's degree in accounting, finance, business, or related field. An associate's degree may be considered with relevant experience.
• 6-10 years of progressive payroll experience, including multi-state and multi-entity payroll experience and team leadership.
• Strong knowledge of payroll processing, taxes, reconciliations, internal controls, and compliance requirements
• Experience managing multi-state payroll operations and payroll systems.
• Strong analytical, problem-solving, and decision-making skills.
• Advanced Microsoft Office skills, especially Excel.
• Ability to manage competing priorities, meet deadlines, and thrive in a fast-paced environment
• Proven ability to lead, motivate, and develop a high-performing team
• Certified Payroll Professional (CPP) a plus.

Cianbro is an employee-owned, tobacco-free, equal opportunity employer, we do not discriminate based on marital status, race, color, creed, gender, sex, religion, national origin, gender identity, age, veteran status, union affiliation, physical or mental disability, citizenship status, sexual orientation, genetic information, or other legally protected status.