Payroll Manager

1199seiu; New York (NY); Hybrid; USD 95,000 - 125,000; Full time

Job summary

Taleo seeks an experienced payroll professional to lead weekly and bi-weekly payroll processing for a large workforce. You will audit data, reconcile changes, and maintain systems such as Workforce Management and ADP Enterprise, ensuring accuracy and compliance with policies.

The role requires strong analytical and communication skills, five years of payroll experience (two in supervision), and proficiency with Microsoft Office and HRIS tools. A challenging, detail-oriented environment awaits.

Qualifications

• Bachelor's degree in Business, Accounting, or Finance or equivalent experience.
• Minimum of five (5) years of payroll experience, including two (2) years of supervisory experience.
• Strong critical thinking, communication, and multitasking abilities under deadline pressure.
• Proficient in Microsoft Office Word and Excel; experience with HRIS systems.

Responsibilities

• Oversee weekly and bi-weekly payroll processing for ~1,700 employees, ensuring accuracy and timeliness.
• Audit and reconcile payroll data and personnel changes to ensure data integrity.
• Implement controls to safeguard financial integrity of the Fund.
• Maintain payroll data in Workforce Management and ADP Enterprise systems; time and attendance processing.
• Create and manage custom reports; handle data imports/exports.

Skills

Critical thinking

Communication

Multitasking

Microsoft Office

Education

Bachelor's degree in Business, Accounting, or Finance

Tools

HRIS systems

Microsoft Excel

Microsoft Word

Job description

RESPONSIBILITIES

• Oversee the processing of weekly and bi-weekly payrolls for approximately 1,700 employees, ensuring accuracy, timeliness, and compliance with Fund policies and procedures.
• Audit and reconcile payroll data and personnel changes to ensure data integrity and alignment with established standards.
• Implement and execute controls to safeguard the financial integrity of the Fund.
• Maintain and update payroll information in Workforce Management and ADP Enterprise systems, utilizing expertise in time and attendance processes.
• Manage custom report creation and oversee special projects, including data import, export, and organization, to support payroll operations.
• Design, plan, and create custom reports using ADP Enterprise or ADP Reporting.
• Supervise Payroll Analyst in processing retroactive and final payments, banking transactions, garnishments, and personnel changes for all Funds as required.
• Calculate and process annual sick leave reimbursement in accordance with Fund policies.
• Work closely with the Senior Accounting Manager regarding wires or payroll tax matters.
• Process and reconcile year-end payroll adjustments, including third-party sick pay, W-2s for Fund employees, and 1199 member benefits such as Camp and Citizenship.
• Upload wage data and process W-2 corrections through the Social Security Administration website to ensure regulatory compliance.
• Calculate and process annual severance and vacation liability reports, providing detailed analysis to the Senior Accounting Manager and Chief Financial Officer.
• Upload and reconcile benefit contributions in the Employer Portal and V3 systems for all Funds, ensuring accuracy and compliance.
• Prepare, process, and submit monthly and quarterly Department of Labor reports in accordance with regulatory requirements.

Requirements

• Bachelor's degree in Business, Accounting, or Finance, or the equivalent experience.
• Minimum of five (5) years of payroll experience, including two (2) years of supervisory experience
• Critical thinking capabilities, strong communication skills, ability to multitask and work well under pressure to meet deadlines
• Proficient Computer skills: Microsoft Office Word and Excel, Payroll and HRIS Systems