Payroll Manager

1199 Seiu National Benefit Fund; New York (NY); Hybrid; USD 90,000 - 130,000; Full time

Job summary

1199 SEIU National Benefit Fund is seeking a Senior Payroll professional to oversee weekly and bi-weekly payrolls for about 1,700 employees in a hybrid NYC environment. The role requires supervising staff, ensuring accuracy, and applying Fund policies with strong attention to regulatory compliance.

The ideal candidate will manage time and attendance data, generate custom reports, and coordinate with the Senior Accounting Manager on tax matters and year-end processes.

Qualifications

• Bachelor's degree in Business, Accounting, or Finance or equivalent experience.
• Minimum of five years payroll experience, including two years supervisory experience.
• Strong critical thinking, communication, multitasking, and ability to meet deadlines under pressure.
• Proficient with Microsoft Word, Excel, and HRIS/payroll systems.

Responsibilities

• Oversee weekly and bi-weekly payrolls for ~1,700 employees, ensuring accuracy and timeliness.
• Audit and reconcile payroll data and personnel changes to ensure data integrity.
• Implement controls to safeguard financial integrity of the Fund.
• Maintain payroll data in Workforce Management and ADP Enterprise systems.

Job description

Requisition #: 14004

# of openings: 1

Employment Type: Full time

Position Status: Permanent

Category: Non-Bargaining

Workplace Arrangement: Hybrid

Fund: 1199SEIU National Benefit Fund

Job Classification: Exempt

RESPONSIBILITIES

• Oversee the processing of weekly and bi-weekly payrolls for approximately 1,700 employees, ensuring accuracy, timeliness, and compliance with Fund policies and procedures.
• Audit and reconcile payroll data and personnel changes to ensure data integrity and alignment with established standards.
• Implement and execute controls to safeguard the financial integrity of the Fund.
• Maintain and update payroll information in Workforce Management and ADP Enterprise systems, utilizing expertise in time and attendance processes.
• Manage custom report creation and oversee special projects, including data import, export, and organization, to support payroll operations.
• Design, plan, and create custom reports using ADP Enterprise or ADP Reporting.
• Supervise Payroll Analyst in processing retroactive and final payments, banking transactions, garnishments, and personnel changes for all Funds as required.
• Calculate and process annual sick leave reimbursement in accordance with Fund policies.
• Work closely with the Senior Accounting Manager regarding wires or payroll tax matters.
• Process and reconcile year-end payroll adjustments, including third-party sick pay, W-2s for Fund employees, and 1199 member benefits such as Camp and Citizenship.
• Upload wage data and process W-2 corrections through the Social Security Administration website to ensure regulatory compliance.
• Calculate and process annual severance and vacation liability reports, providing detailed analysis to the Senior Accounting Manager and Chief Financial Officer.
• Upload and reconcile benefit contributions in the Employer Portal and V3 systems for all Funds, ensuring accuracy and compliance.
• Prepare, process, and submit monthly and quarterly Department of Labor reports in accordance with regulatory requirements.

Requirements

• Bachelor's degree in Business, Accounting, or Finance, or the equivalent experience.
• Minimum of five (5) years of payroll experience, including two (2) years of supervisory experience
• Critical thinking capabilities, strong communication skills, ability to multitask and work well under pressure to meet deadlines
• Proficient Computer skills: Microsoft Office Word and Excel, Payroll and HRIS Systems