Field Payroll Supervisor

Rosendin; Tempe (AZ); On-site; USD 90,000 - 120,000; Full time

Job summary

Rosendin is seeking a Field Payroll Supervisor to lead a payroll team responsible for accurate processing of multi-state and union payrolls. You will oversee timekeeping, payroll deductions, and compliance, while coordinating with HR and IT to resolve issues and implement improvements.

Ideal candidates bring seven+ years in payroll (preferably with a union employer), strong MS Office skills, and experience with Fusion Oracle and Workday.

Qualifications

• Payroll multi-state tax knowledge required.
• Proficient in Microsoft Office (Outlook, Word, Excel).
• Experience with Fusion Oracle and Workday preferred.
• Union experience in construction preferred.
• Ability to prioritize and manage multiple tasks under time pressure.
• Professionalism and confidentiality in handling pay data.
• Strong communication and analytical skills.
• Self-motivated and proactive team player.

Responsibilities

• Supervise a payroll team handling complex multi-state and union activities.
• Monitor workloads and prioritize team assignments.
• Train subordinates and conduct performance reviews as needed.
• Serve as a resource/mentor to payroll staff and related teams.
• Assess risk and approve policy exceptions within guidelines.
• Process, audit, and review timekeeping, payroll, and benefit setups.
• Audit time records and ensure compliance across locations.
• Resolve escalated employee issues per collective bargaining agreement guidelines.
• Collaborate with HR on leaves of absence and transfers.
• Stay current on payroll regulations and tax law changes.
• Assist IT and QA in payroll system enhancements and testing.
• Support year-end processes and reporting as needed.
• Complete other duties as assigned.

Skills

Payroll knowledge

Microsoft Office

Multi-state experience

Communication skills

Analytical skills

Team leadership

Confidentiality

De-escalation

Education

Associate degree or higher in finance/hr/accounting

Tools

Fusion Oracle

Workday

Job description

The Field Payroll Supervisor is a people manager role that is responsible for overseeing the processing of payrolls and time records accurately for assigned payrolls and collaborating with other teams to resolve payroll-related issues. The Payroll Supervisor coordinates payroll activities, monitors workflow, leads a team, makes assignments, and ensure compliance. It requires the subject expertise and/or knowledge of assigned Field Payroll areas as well as the laws and regulations to discern issues and interpret department policy.

WHAT YOU’LL DO:

• Supervise a small or medium team that is responsible for complex multi-state/union activities for assigned payrolls.
• Responsible for monitoring workloads within the assigned and prioritizing team assignments.
• Assist in training subordinates to make sure they are meeting the needs of the business as well as performance reviews of direct reports and/or necessary performance issue resolutions within the team.
• Will act as a knowledgeable resource and/or mentor to other Payroll staff as well as other business responsible for Payroll functions directly or indirectly.
• Will be the decision-making authority in assessing risk and deciding upon regional within policy exceptions guidelines as necessary
• Process, audit, analyze and review timekeeping, payroll, and benefit setups and deductions.
• Audit time records from various locations, make needed adjustments, and ensure compliance.
• Resolve open items and identify any needed enhancements or changes to departmental procedures.
• Ensure third-party garnishments are in accordance with federal and state laws.
• Review per diems to determine their taxability and setup correctly on payroll.
• Review employees’ pay rates for compliance with union contracts and labor laws.
• Resolve escalated employee issues within standard guidelines of the collective bargaining agreement-related questions.
• Collaborate with HR on leave of absence and work location transfers.
• Keep up with current payroll regulations and tax law changes and recommend updates accordingly.
• Ensure employees tax records are setup and make necessary adjustments as needed.
• Work with internal or external IT to fix issues, identify enhancements, and monitor progress.
• Participate in testing Payroll application’s new or updated functionalities.
• Respond to employee questions or issues regarding paychecks or W-2s.
• Be able to back up other members of the team when necessary.
• Keep accurate control and distribution of payroll-related reports and payments.
• Help with the costing to GL transfer processes and assist with related month-end closing activities.
• Assists auditors with required payroll information
• The duties and responsibilities are to describe the general nature and scope of work this position performs. This is not a complete listing; other duties will be assigned based on the position’s role within the business unit.

WHAT YOU’LL NEED TO BE SUCCESSFUL:

• Payroll multi-state tax knowledge required.
• Computer skills required including proficient in using Microsoft Office (Outlook, Word, Excel, etc.)
• Prefer experience with Fusion Oracle and Workday.
• Prefer union experience within the construction industry.
• Ability to prioritize and manage multiple tasks, changing priorities, as necessary.
• Ability to work under time pressure and adapt to changing requirements with a positive attitude.
• Ability to interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others
• Requires the highest level of professionalism and confidentiality in protecting highly sensitive personal pay data
• Effective oral and written communication skills required for the position. This role requires a professional demeanor, the ability to de‑escalate internal issues, and provide customer specific resolutions that are easily understood by the business.
• Research and analytical skills.
• Self‑motivated, proactive, and an effective team player

WHAT YOU BRING TO US:

• Associate degree or higher in finance, human resources, accounting, or related discipline.
• Minimum seven years of work experience in payroll, preferably with a union employer.
• Payroll, finance, and payroll tax related training a plus, either formal classes or seminars.
• Can be a combination of education, training, and relevant experience.