Payroll Manager

Worldwide Flight Services (WFS); Hempfield Township (Westmoreland County); On-site; USD 90,000 - 135,000; Full time

Benefits offered by this job

DailyPay pay advance

Awardco spot awards

Medical options for full/part-time

Travel Discounts

Wellness Programs

401k program

Internal Mobility

Job summary

Worldwide Flight Services (WFS) is seeking a Payroll Manager to oversee multi-state payroll operations, ensuring timely and accurate processing in compliance with laws. You will report to the Payroll Director and lead a payroll team across multiple functions.

Responsibilities include process optimization, collaboration with HRIS, Benefits, Finance, and Operations, and supporting payroll audits and SOP documentation.

Qualifications

• Bachelor's degree in Accounting, Business Administration, or related field.
• 10+ years of multi-state payroll experience.
• 5+ years supervising and managing a team.
• Extensive knowledge of payroll functions, internal control, and taxes.
• Familiar with payroll software/HRIS such as SAP, ADP, Kronos.

Responsibilities

• Train new payroll staff and oversee onboarding.
• Oversee the daily workflow of the department.
• Maintain accurate payroll processing for salaries, benefits, and deductions.
• Prepare records and reports of payroll transactions.
• Ensure compliance with federal, state, and local laws.
• Lead the payroll processing team under the Payroll Director.
• Collaborate with Time & Attendance and related teams.
• Support payroll closing procedures and reporting.
• Evaluate staff performance and provide feedback to the Payroll Director.
• Identify updates to software, systems and procedures.
• Coordinate with Compensation, HRIS, HR, Finance and Operations.
• Document SOPs and participate in audits; handle special projects.

Skills

Payroll management

Team leadership

Regulatory knowledge

Cross-functional collaboration

Education

Bachelor's degree in Accounting, Business Administration, or related field

Tools

SAP

ADP

Kronos

Job description

Take a Huge step in your career and join Worldwide Flight Services. WFS employs over 22,200 of the finest professionals in ground handling across a global network of more than 170 locations and 22 countries on five continents. A career with us opens up a world of opportunities to develop your existing skills, to learn new skills, and to experience working with different customers and cultures with the sole aim of always delivering a world-class service. WFS provides a full-service capability that includes Aviation cargo, Airline passenger, and Aviation ramp services. Our team of people is highly trained, highly skilled, and confident airport service professionals who are supported by local training and development. We are passionate, capable, and always willing to explore new opportunities presented by customers all over the world.

About WFS

Join our Worldwide Flight Services and Oxford family and contribute to the timely delivery of cargo shipments, luggage, business to customer delivery, and on-time flights while operating safely and securely. We perform at the highest level for our customers every day, and strive to be an exceptional leader in our industry with our teams of cargo, passenger, ramp handling, and technical service experts in 227 airport locations, 27 countries, and on 5 continents. Are you ready to take off on your next career with us?

Job Summary

The Payroll Manager will support and supervise the organizations payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations. The position reports to the Payroll Director.

Responsibilities

• Responsible for ensuring all new payroll staff are trained
• Oversee the daily workflow of the department.
• Maintains and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Prepares and maintains accurate records and reports of payroll transactions.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Oversee the payroll processing team making critical decisions regarding work processes, service delivery and compliance and under the guidance of the Payroll Director.
• Collaborate with Time & Attendance manager and team on payroll processes and initiatives.
• Supports Payroll Director in payroll closing procedures, providing reporting statistics by company for approval to close.
• Evaluate performance of direct reports, provide feedback to individuals and keep Payroll Director updated.
• Identifies and recommends updates to payroll processing software, systems, and procedures.
• Works closely with Compensation, Benefits, HRIS, HR, Finance and the Operation teams.
• Supports Payroll Director in documenting and maintaining standard operating procedures (SOP).
• Support all payroll audits and coordinate with other internal teams.
• Works on special projects as assigned.

Minimum Requirements

• Bachelor's degree in Accounting, Business Administration, Human Resources, or related field required.
• 10 or more years' experience in multi-state enterprise level payroll experience required
• 5+ years of payroll experience supervising and managing a team.
• Extensive knowledge of payroll functions including preparation, balancing, internal control, and payroll taxes.
• Proficient knowledge of payroll regulations and compliance.
• Familiarity with payroll software/HRIS and timekeeping systems (SAP, ADP, Kronos)

Preferred Skills

• FPC and/or CPP designation desirable.
• Strong analytical and problem-solving skills
• Ability to show discretion with confidential information
• Strong verbal and written communication
• Strong supervisory and leadership skills
• Proficient with Microsoft Office Suite or related software
• Proficient with payroll software.

Physical Requirements/Working Conditions

• Remain in a stationary position 50% of the time.
• Occasionally move about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery such as a calculator, copy machine and computer printer.
• Walk short distances.
• Reach above and/or below shoulder.
• Handle/grasp documents or office equipment.
• Sit and/or stand for short or extended periods of time.
• Lift/carry/move objects, files and documents up to 10 pounds.
• Work in an office environment using standard office equipment.
• Talk, listen, and speak clearly on telephone.
• Maintain regular and punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.

This role will require occasional travel

Perks & Benefits

• Want your pay in advance? Access your pay when you need it through DailyPay app!
• Are you a top performer who thrives on recognition? On the spot awards offered through the Awardco Platform including gift cards and more!
• Need quality medical care? Multiple options for both full and part-time employees!
• Want WFS Employee Extras? Travel Discounts, Pet insurance, Discount Shopping & More!
• Looking to stay healthy and improve your life? Wellness Programs offered to all employees!
• Want to invest in your future? 401k program offered!
• Looking to grow and have a career with us? Opportunity for Internal Mobility and transfers available!

WFS is an equal opportunity employer committed to employment equity and inclusion. We accept applications from all qualified individuals.