Payroll Manager

Silco Fire & Security; Cincinnati (OH); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

401(k) with company match

Paid holidays and generous paid time‑o

Tuition reimbursement and company-paid

Volunteer hours and charitable gift-md

Job summary

Silco Fire & Security is seeking a Payroll Manager based in Cincinnati, OH. You will own weekly payroll for 500+ employees across seven branches, ensuring accuracy, compliance and timely filings.

You will collaborate with HR, Accounting, and a third-party payroll vendor to maintain robust processes and controls. Ideal candidates have 5+ years of payroll experience, with multi-state expertise, and strong knowledge of payroll systems, timekeeping and tax regulations.

Qualifications

• 5+ years of payroll experience, including multi-state payroll processing.
• Deep knowledge of payroll systems, payroll tax requirements and related accounting practices.
• Experience with HRIS and time and attendance systems.
• Working knowledge of FLSA overtime rules and payroll calculations.

Responsibilities

• Manage weekly payroll for 500+ employees across multiple states.
• Maintain accurate payroll records and employee data, including timekeeping and deductions.
• Partner with HR on payroll onboarding and offboarding processes.
• Coordinate with third-party payroll tax vendor for timely W-2s and filings.
• Monitor changes in payroll laws and update systems and procedures accordingly.
• Resolve payroll discrepancies promptly and respond to employee questions.
• Prepare payroll reports for management with data security in mind.
• Oversee integration of payroll with benefits and 401(k).
• Build strong relationships with employees, Accounting and external authorities.

Skills

Payroll processing

Multi-state payroll

HRIS

FLSA rules

Attention to detail

Communication skills

Payroll leadership

Commission pay

Education

CPP certification

Tools

Timekeeping systems

Job description

Job Title: Payroll Manager

Location: Cincinnati, OH

Department: Accounting

Employment Type: Full-time, on-site

FLSA Status: Exempt (salaried)

Every technician, designer and team member at Ohio's fire and life-safety leader counts on a paycheck that is right and on time. If you take pride in clean, compliant payroll and want to make it even better, this is your seat.

Why Silco

• Eight-time Top Workplaces winner and an Inc. 5000 fastest-growing private company.
• Family-owned since 1931, with approachable leadership and real advancement across branches and departments.
• Veteran-friendly: about 30% of our team has served in the military.

About Silco

Silco Fire & Security protects lives and property for more than 45,000 businesses across Ohio, Kentucky and surrounding states. We design, install, inspect, service and monitor fire protection and security systems, from fire alarms, sprinklers and kitchen suppression to video surveillance and access control. Founded in 1931 and still family-owned and operated, Silco has more than 500 team members across seven branches: Cincinnati (headquarters), Akron, Cleveland, Columbus, Dayton, Toledo and Louisville.

The Role

As our Payroll Manager, you will own weekly payroll for more than 500 team members across seven branches in Ohio and Kentucky, from timekeeping through tax filings, including prevailing wage payroll on public projects, weekly commissions and periodic bonuses, so every employee is paid accurately and on time. You will partner with HR, Accounting and our third‑party payroll tax vendor, keep Silco compliant with federal, state and local payroll requirements, and lead improvements to our payroll systems and procedures.

What You'll Do (Essential Functions)

• Manage and process weekly payroll for 500+ employees across multiple states and branch locations.
• Maintain accurate payroll records and employee data, including timekeeping and benefit deductions.
• Partner with HR on payroll-related questions and on accurate payroll onboarding and offboarding.
• Work with our third‑party vendor to make sure all payroll tax filings, including W‑2s, are completed accurately and on time.
• Monitor changes in federal, state and local payroll laws and update payroll systems and procedures to match.
• Research and resolve payroll discrepancies and errors promptly, and respond quickly and clearly to employee payroll questions and concerns.
• Prepare and analyse payroll reports for management while protecting the confidentiality of payroll and employee data.
• Oversee the integration of payroll with benefits and 401(k) retirement plans.
• Build strong working relationships with employees, the Accounting team and outside parties such as taxing authorities and regulatory agencies.
• Recommend and lead improvements to payroll systems, controls and procedures.

What You Bring

• 5+ years of payroll experience, including multi‑state payroll processing.
• In‑depth knowledge of payroll systems, payroll tax requirements and the accounting principles and practices related to payroll.
• Experience with HRIS and time and attendance systems.
• Working knowledge of FLSA overtime and regular‑rate rules, including the treatment of commissions, nondiscretionary bonuses and multiple pay rates in the same workweek.
• Ability to keep up with changing payroll regulations and put needed updates in place.
• Strong attention to detail, discretion with confidential information, and clear written and verbal communication skills.
• Experience administering commission and incentive pay plans.
• Experience managing or leading payroll staff.

Preferred

• Certified Payroll Professional (CPP) certification.
• Payroll experience in a service‑industry environment with field technicians, overtime and multiple pay rates.

Physical Requirements

• Prolonged periods of sitting at a desk and working at a computer.
• Frequent use of hands and fingers to type, use a mouse, handle paperwork, and operate standard office equipment.
• Ability to read a computer screen and printed documents for extended periods.
• Ability to communicate clearly by phone, email, video call, and in person.
• Occasional standing, walking, bending, and reaching to file documents and move around the office.
• Able to occasionally lift and carry up to 20 pounds, such as files, supplies, or boxes of paper.
• Ability to remain alert and focused while performing detailed or repetitive tasks.
• Work is performed primarily in an office environment with moderate noise levels.

Benefits

• Medical, dental and vision insurance; accident and illness insurance; Flexible Spending Account (FSA).
• Company‑paid short‑term disability and life insurance.
• 401(k) with company match.
• Paid holidays and generous paid time off.
• Tuition reimbursement and company‑paid training and certifications.
• Up to 8 paid volunteer hours per year, plus dollar‑for‑dollar matching of your charitable gifts.
• Company events and recognition programs that celebrate success.

Equal Opportunity

Silco Fire & Security is an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, military status, protected veteran status, or any other characteristic protected by federal, state or local law.

Reasonable accommodation: Silco provides reasonable accommodations to qualified individuals with disabilities and to applicants and employees with known limitations related to pregnancy, childbirth or related conditions. If you need an accommodation to apply or interview, contact Human Resources at [phone] or [e-mail].

Offers of employment are contingent on successful completion of a pre‑employment background check and drug screen, conducted in accordance with applicable law, including the Fair Credit Reporting Act. Positions that drive for work also require a motor vehicle record review. Criminal history is evaluated individually in light of the position's duties.

This description outlines the essential functions, qualifications and physical demands of the position. It does not create a contract of employment. Employment with Silco is at will.