Payroll & HR Manager

CanAm Industrial Inc.; Michigan; On-site; USD 85,000 - 125,000; Full time

Job summary

CanAm Industrial Inc. is seeking an experienced HR & Payroll Operations Manager to oversee HR operations, payroll coordination, and recruiting for a growing multi-state workforce.

This hands-on role collaborates with a PEO to ensure compliance with federal, state, and local laws. The position requires strong knowledge of multi-state employment practices, payroll processing, and HR compliance, with the ability to support recruiting and workforce planning in a smaller, agile company.

Qualifications

• 5+ years of experience in HR, payroll coordination, or HR operations.
• Strong understanding of multi-state employment laws and payroll considerations.
• Bachelor’s degree preferred or equivalent experience.
• HR certification (SHRM or PHR) or Payroll certification (CPP) preferred and/or in process.
• Experience working within ADP or PEO environment preferred.
• Experience with recruiting, sourcing, and candidate screening.
• Ability to interpret and apply company policies and HR/legal documentation.
• Strong organizational, analytical, and communication skills.
• Experience with project-based workforce environments preferred.
• Exposure to international operations support is a plus.

Responsibilities

• Oversee day-to-day HR functions across a multi-state workforce and ensure policy compliance.
• Coordinate with the PEO on HR processes, reporting, and employee records.
• Advise leadership on HR issues and employment regulations.
• Resolve multi-state employment and payroll compliance gaps and risks.
• Manage recruiting, postings, sourcing, and candidate pre-screening.
• Support onboarding in coordination with the PEO and timekeeping systems.
• Assist with workforce planning for project-based and field staffing needs.
• Coordinate with executive team on U.S. operations and international entities.

Skills

HR operations

multi-state payroll

ADP/PEO experience

recruiting

employee relations

timekeeping software

policy interpretation

Education

Bachelor’s degree or equivalent

HR certification (SHRM/PHR) or CPP

Tools

ADP

Job description

Job Description

Job Description

Job Overview
We are seeking an experienced HR & Payroll Operations Manager to oversee human resources operations, payroll coordination, and recruiting for a growing, multi-state workforce. This role is responsible for managing employee-related processes in coordination with our Professional Employer Organization (PEO), while ensuring compliance with federal, state, and local employment laws.

This position requires a strong understanding of multi-state employment practices, payroll coordination, and HR compliance, along with the ability to support recruiting and workforce planning efforts.

Please note: This is not a siloed role within a large organization; the position requires a hands-on approach across multiple HR and payroll functions in a smaller, growing company.

Work Location: In-person.

Responsibilities

HR Operations & Compliance

• Manage day-to-day HR functions across a multi-state workforce
• Ensure compliance with federal, state, and local employment laws and regulations
• Interpret and administer company policies, handbook, and employment-related documentation
• Coordinate with PEO on HR processes, compliance, reporting, and employee records
• Partner with company leadership, legal counsel and the PEO to ensure compliance with employment regulations and provide guidance on HR issues
• Address and provide guidance for multi-state employment complexities, including employee work locations and job-based workforce environments
• Proactively identify gaps, inefficiencies, compliance risks, and process bottlenecks, developing practical solutions and implementation plans.
• Review and administer staffing agency, labor provider, and workforce-related agreements to ensure compliance with company policies, contractual obligations, and applicable federal, state, and local employment laws.
• Support employee relations, documentation, and internal HR processes

Payroll Coordination

• Serve as internal point of contact for payroll processing through PEO
• Review payroll data for accuracy, including hours, classifications, and job locations
• Coordinate and manage multi-state payroll considerations
• Assist with payroll reporting, audits, and reconciliations
• Partner with accounting and leadership on payroll-related matters

Recruiting & Workforce Support

• Manage recruiting efforts including job postings, sourcing, and candidate pre-screening
• Coordinate interview processes with hiring managers
• Support onboarding processes in coordination with PEO
• Assist with workforce planning, including project-based and field staffing needs

Corporate Coordination

• Assist executive team with U.S. operations and international entity to support based Legal/CPA/payroll providers
• Assist with payroll inputs, employee data coordination, timekeeping software and compliance items
• Support alignment of processes between U.S. and international operations
• Ensure compliance with federal, state, and local employment laws and regulations
• Interpret and administer company policies, handbook, and employment-related documentation
• Coordinate with PEO on HR processes, compliance, reporting, and employee records
• Partner with company leadership, legal counsel and the PEO to ensure compliance with employment regulations and provide guidance on HR issues
• Address and provide guidance for multi-state employment complexities, including employee work locations and job-based workforce environments
• Support employee relations, documentation, and internal HR processes

Qualifications

• 5+ years of experience in HR, payroll coordination, or HR operations
• Strong understanding of multi-state employment laws and payroll considerations
• Bachelor’s degree preferred or equivalent experience
• HR certification (SHRM or PHR) or Payroll certification (CPP) preferred and/or in process
• Experience working within ADP or PEO environment preferred
• Experience with recruiting, sourcing, and candidate screening
• Ability to interpret and apply company policies and HR/legal documentation
• Strong organizational, analytical, and communication skills
• Experience with project-based workforce environments preferred
• Exposure to international operations support is a plus

What We’re Looking For

• A self-driven professional who can manage HR and