Payroll & HR Manager

CanAm Industrial; Michigan; On-site; USD 70,000 - 110,000; Full time

Job summary

CanAm Industrial seeks an experienced HR & Payroll Operations Manager to oversee human resources operations, payroll coordination, and recruiting for a growing multi-state workforce. This hands-on role collaborates with a Professional Employer Organization (PEO) to ensure compliance with federal, state, and local employment laws.

The position requires expertise in multi-state employment practices, payroll coordination, and HR compliance, with the ability to support staffing and workforce

Qualifications

• 5+ years of experience in HR, payroll coordination, or HR operations.
• Strong understanding of multi-state employment laws and payroll considerations.
• HR certification (SHRM or PHR) or Payroll certification (CPP) preferred and/or in process.
• Experience with recruiting, sourcing, and candidate screening.
• Ability to interpret and apply company policies and HR/legal documentation.
• Strong organizational, analytical, and communication skills.
• Experience with project-based workforce environments preferred.
• Exposure to international operations support is a plus.

Responsibilities

• Oversee day-to-day HR functions for a multi-state workforce.
• Ensure compliance with federal, state, and local employment laws.
• Coordinate with PEO on HR processes, compliance and employee records.
• Support recruiting, sourcing, and onboarding in coordination with PEO.
• Manage payroll data accuracy and multi-state payroll considerations.
• Collaborate with leadership and legal to address HR issues and policy interpretation.
• Support workforce planning for project-based and field staffing needs.

Skills

HR management

Multi-state compliance

Payroll coordination

Recruiting

Candidate screening

Policy interpretation

Communication skills

Analytical skills

Project-based work

International experience

Education

Bachelor’s degree or equivalent experience

Tools

ADP

PEO environment

Job description

Job Description

Job Overview
We are seeking an experienced HR & Payroll Operations Manager to oversee human resources operations, payroll coordination, and recruiting for a growing, multi-state workforce. This role is responsible for managing employee-related processes in coordination with our Professional Employer Organization (PEO), while ensuring compliance with federal, state, and local employment laws.

This position requires a strong understanding of multi-state employment practices, payroll coordination, and HR compliance, along with the ability to support recruiting and workforce planning efforts.

Please note: This is not a siloed role within a large organization; the position requires a hands-on approach across multiple HR and payroll functions in a smaller, growing company.

Work Location: In-person.

Responsibilities

HR Operations & Compliance

• Manage day-to-day HR functions across a multi-state workforce
• Ensure compliance with federal, state, and local employment laws and regulations
• Interpret and administer company policies, handbook, and employment-related documentation
• Coordinate with PEO on HR processes, compliance, reporting, and employee records
• Partner with company leadership, legal counsel and the PEO to ensure compliance with employment regulations and provide guidance on HR issues
• Address and provide guidance for multi-state employment complexities, including employee work locations and job-based workforce environments
• Proactively identify gaps, inefficiencies, compliance risks, and process bottlenecks, developing practical solutions and implementation plans.
• Review and administer staffing agency, labor provider, and workforce-related agreements to ensure compliance with company policies, contractual obligations, and applicable federal, state, and local employment laws.
• Support employee relations, documentation, and internal HR processes

Payroll Coordination

• Serve as internal point of contact for payroll processing through PEO
• Review payroll data for accuracy, including hours, classifications, and job locations
• Coordinate and manage multi-state payroll considerations
• Assist with payroll reporting, audits, and reconciliations
• Partner with accounting and leadership on payroll-related matters

Recruiting & Workforce Support

• Manage recruiting efforts including job postings, sourcing, and candidate pre-screening
• Coordinate interview processes with hiring managers
• Support onboarding processes in coordination with PEO
• Assist with workforce planning, including project-based and field staffing needs

Corporate Coordination

• Assist executive team with U.S. operations and international entity to support based Legal/CPA/payroll providers
• Assist with payroll inputs, employee data coordination, timekeeping software and compliance items
• Support alignment of processes between U.S. and international operations
• Ensure compliance with federal, state, and local employment laws and regulations
• Interpret and administer company policies, handbook, and employment-related documentation
• Coordinate with PEO on HR processes, compliance, reporting, and employee records
• Partner with company leadership, legal counsel and the PEO to ensure compliance with employment regulations and provide guidance on HR issues
• Address and provide guidance for multi-state employment complexities, including employee work locations and job-based workforce environments
• Support employee relations, documentation, and internal HR processes

Qualifications

• 5+ years of experience in HR, payroll coordination, or HR operations
• Strong understanding of multi-state employment laws and payroll considerations
• Bachelor’s degree preferred or equivalent experience
• HR certification (SHRM or PHR) or Payroll certification (CPP) preferred and/or in process
• Experience working within ADP or PEO environment preferred
• Experience with recruiting, sourcing, and candidate screening
• Ability to interpret and apply company policies and HR/legal documentation
• Strong organizational, analytical, and communication skills
• Experience with project-based workforce environments preferred
• Exposure to international operations support is a plus

What We’re Looking For

• A self-driven professional who can manage HR and