Payroll & HR Administrative Assistant

Hillard Electric, Inc; Corpus Christi (TX); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Paid time off

Health, dental, and vision insurance

401(k) with company match

Job summary

ProTech Mechanical in Corpus Christi, TX is seeking a Payroll & HR Administrative Assistant to support HR, payroll, and fleet administration, ensuring accurate records and a welcoming first impression for visitors.

You will work with the HR Manager on new hire onboarding, maintain confidential files, enter time and PTO, prepare payroll reports, and assist with recruiting. A high school diploma or GED and prior HR/payroll experience are preferred.

Qualifications

• Experience in HR administration or payroll support.
• Certified payroll experience ideal.
• Knowledge of background checks and drug screening processes is helpful.

Responsibilities

• Office & administrative support: welcome visitors, manage records and maintain spaces.
• Sort mail, maintain supplies, and keep break areas organized.
• Data entry, filing, copying and other daily admin tasks.
• Coordinate new hire paperwork and background checks (I-9, E-Verify).
• Enter weekly time and review construction timesheets for accuracy.
• Track time records and PTO for payroll preparation.
• Prepare certified payroll reports to meet wage/contract requirements.
• Provide backup payroll support when HR Manager is unavailable.
• Assist with recruiting and HR activities as needed.
• Fleet support: maintain vehicle records and reports.

Skills

Organizational skills

Attention to detail

Clear communication

Multitasking

Professionalism

Education

High School diploma or GED

Accounting coursework or degree

Job description

Are you organized, approachable, and comfortable keeping track of details? ProTech Mechanical is looking for an Payroll & HR Administrative Assistant to support our employees, keep the office running smoothly, and help with HR, payroll, and fleet administration.

You'll work closely with the HR Manager and management team, helping new employees get started, maintaining accurate records, and providing a welcoming first impression for visitors.

What You'll Do

Office & Administrative Support

Welcome visitors and vendors, notify the appropriate team members, and maintain visitor records.

Sort and distribute mail, maintain office and breakroom supplies, and help keep shared spaces organized.

Assist with data entry, filing, copying, and other day-to-day administrative needs.

HR & Payroll Support

Coordinate new hire paperwork, background checks, drug screens, and I-9 and E-Verify requirements.

Maintain accurate, confidential employee files and organized applicant records.

Enter weekly employee time and review construction timesheets for accuracy and completeness.

Track time records and PTO requests to support payroll preparation.

Prepare certified payroll reports to meet prevailing wage and contract requirements.

Provide backup payroll support when the HR Manager is unavailable.

Assist with recruiting and other HR activities as needed.

Fleet Support

Maintain vehicle records, reports, and assignment information.

Help coordinate vehicle incident information with insurance providers under management's direction.

Provide administrative support for daily fleet operations.

What You'll Bring

High school diploma or GED.

Experience in HR administration, certified payroll, or fleet support

• Certified payroll reports to meet prevailing wage experience ideal

Strong organizational skills and attention to detail.

Clear communication and a friendly, professional approach with employees, visitors, and vendors.

Ability to manage multiple priorities and follow through on deadlines.

Good judgment when handling confidential employee and company information.

A dependable work ethic, punctuality, and willingness to help the team.

Employment is contingent upon completion of a background check and drug screening.

What You'll Get

• Paid time off and paid holidays
• Medical, dental, and vision insurance
• 401(k) with company match
• A team that values safety, craftsmanship, and supporting one another

Equal Opportunity Employer
Pro Tech Mechanical and Crete United are committed to inclusive hiring and encourage applications from all backgrounds- including race, gender identity, sexual orientation, disability, and veteran status.

Qualifications

Education

Preferred

High School or better in Accounting.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.