Payroll & HR admin

Crete United; Cedar Springs (MI); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health, dental & vision insurance

401(k) match

PTO & holidays

Bonus opportunity

Growth & development

Team-oriented culture

Job summary

Hillard Electric, a Crete United Company, seeks a detail-oriented Payroll & HR Administrator to join our Accounting & Administration Team in Cedar Springs, MI. This hands-on role combines weekly payroll with employee administration, benefits, HR processes, and workforce programs.

You will process payroll for about 100 field and office employees, maintain confidential HR records, coordinate onboarding/offboarding, and support benefits and 401(k) administration.

Qualifications

• Minimum two years of payroll and HR administration experience.
• Experience supporting hourly/field workforce; construction industry preferred.
• Experience with UKG or similar HR/payroll system; Viewpoint Spectrum preferred.
• Proficient in Microsoft Office, especially Excel and Outlook.
• Strong organizational, communication, and confidentiality skills.

Responsibilities

• Process weekly payroll for ~100 employees including timecards, deductions, and reconciliations.
• Maintain confidential payroll and HR records; support year-end processing and compliance.
• Coordinate onboarding/offboarding, benefits, and employment changes.
• Support 401(k) administration and benefit enrollments.
• Assist with performance reviews, leave tracking, and HR inquiries.
• Participate in process improvements and cross-training with admin team.

Skills

Payroll processing

HR administration

Time management

Confidentiality

Microsoft Excel

Communication

Tools

UKG

Viewpoint Spectrum

Job description

Payroll & HR Administrator

Cedar Springs, MI | Full-Time, Permanent | $55,000-$65,000 annually

Position Summary

Hillard Electric is seeking a detail-oriented Payroll & HR Administrator to join our Accounting & Administration Team. This hands-on position combines weekly payroll responsibility with employee administration, benefits, HR processes, employee support, and workforce programs. The ideal candidate is organized, dependable, comfortable in a fast-paced construction environment, and committed to accuracy, confidentiality, deadlines, and strong service to employees and managers.

Key Responsibilities

• Process weekly payroll for approximately 100 field and office employees, including timecard review, pay changes, deductions, garnishments, reimbursements, adjustments, and discrepancy resolution.
• Maintain accurate payroll records; prepare payroll reports and reconciliations; support year-end processing, certified payroll, prevailing wage, and other payroll compliance reporting.
• Coordinate employee onboarding and offboarding, including required documentation, system setup, benefit information, employment changes, and termination administration.
• Maintain complete and confidential personnel files and HR records; process employee status, position, wage/salary, and other employment changes.
• Serve as a day-to-day resource for employees and managers on payroll, benefits, policies, leave, and routine HR questions; support employee‑relations documentation and follow‑up as appropriate.
• Coordinate performance review cycles, including scheduling, documentation, follow‑up, and approved wage/salary changes.
• Administer benefit enrollments, changes, and terminations; support annual open enrollment, benefit communications, and reconciliation of benefit elections and payroll deductions.
• Support 401(k) administration and coordinate employee elections and related payroll changes.
• Coordinate employee leave administration and maintain required documentation and tracking.
• Coordinate apprenticeship program administration, enrollment and recordkeeping, training documentation, and related employee/program follow‑up.
• Support employee training and development, workforce‑development and training grants, and required tracking/documentation.
• Coordinate and support employee engagement initiatives, recognition programs, company events, and employee communications.
• Assist with HR/payroll compliance, audits, workers compensation documentation, required reporting, and recurring employee/workforce tracking.
• Participate in process improvement, documentation, and cross‑training with other administrative team members to provide coverage and continuity as responsibilities evolve.
• Perform other related HR, payroll, and administrative projects as needed.

Qualifications

• Minimum of two years of experience in payroll, human resources administration, or a related administrative role; hands‑on payroll experience strongly preferred.
• Experience supporting an hourly or field‑based workforce; electrical, construction, mechanical, HVAC, plumbing, or other contractor‑industry experience is strongly preferred.
• Experience with UKG or a similar HR/payroll system and Viewpoint Spectrum or similar construction ERP/accounting software preferred.
• Proficient in Microsoft Office, including Excel and Outlook, with strong organizational, communication, time‑management, and problem‑solving skills.
• High attention to detail, ability to maintain confidentiality, and ability to manage multiple priorities and recurring deadlines while providing responsive employee support.

What We Offer

• Competitive salary of $55,000-$65,000 based on experience
• 100% employer‑paid health, dental, and vision insurance
• 401(k) with company match
• Paid Time Off and paid holidays
• Bonus opportunity
• professional growth and development
• Supportive, team‑oriented environment with a growing company

Hillard Electric, a Crete United Company is an equal opportunity employer, considering all applicants for employment regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, sexual orientation, genetic information, or any other characteristic protected by state of federal law. Women and minorities are encouraged to apply.