Payroll & HCM Consultant

Paper Trails; Kennebunk (ME); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Best Place to Work in Maine

Health, Dental, Vision, and disability

3% 401k contribution

Unlimited PTO and holidays

Bonuses and profit sharing

Job summary

Paper Trails is seeking a Payroll & HCM Consultant to own a book of 150–200 client relationships, configuring and optimizing isolved for each client, troubleshooting issues, and training clients and teammates. You'll handle complex payrolls, tax reports, and compliance, with remote work flexibility after onboarding and opportunities for growth.

Qualifications

• Experience managing payroll for multi-client books (150–200 clients)
• Strong knowledge of multi-state payroll and labor/tax laws
• Experience configuring and optimizing payroll software (isolved)
• Ability to train clients and teammates and troubleshoot issues

Responsibilities

• Own a book of 150–200 clients for payroll and HCM needs
• Configure and troubleshoot isolved and build custom imports
• Use AI tools to streamline payroll processing
• Process complex payrolls with multi-state considerations
• Handle tax reports, garnishments, and levies
• Set up timekeeping, onboarding, and benefits admin services
• Stay updated on payroll tax, compliance laws, and regulations

Skills

Client management

Isolved configuration

Payroll processing

AI-assisted tooling

Tax compliance knowledge

Timekeeping

Garnishments and levies

Customer service

Education

Accounting degree (preferred)

FPC or CPP certification

Tools

isolved

Microsoft Office (Word/Excel/Outlook/Teams)

Job description

Paper Trails is a "Best Place to Work in Maine," and we mean it! We're a full service payroll, HCM, and HR firm supporting small to mid sized businesses across Maine and New England, and we're looking for our next Payroll & HCM Consultant to join the team.

This isn't a "run payroll and move on" kind of role. You'll own a book of complex client relationships, configuring and optimizing our payroll software, isolved, to fit each client's needs, troubleshooting issues directly with them, training clients and teammates, building custom imports, and using AI tools to make payroll processing more efficient. You'll also handle the technical fundamentals: processing complicated payrolls, filing tax and voluntary deduction reports, and managing garnishments and levies. A strong grasp of payroll tax and compliance law, including multi state payroll and wage and hour rules, is essential.

What you'll do

• Manage a book of approximately 150 to 200 clients, becoming a trusted advisor for their payroll and HCM needs
• Configure, troubleshoot, and train clients on isolved, our HCM platform (we'll help you become a master!)
• Build custom imports and use AI tools to streamline payroll processing
• Process complex payrolls, including multi state calculations, deductions, adjustments, and error review
• Handle labor allocation and general ledger setups, fringe benefit calculations, and voids and corrections
• Set up and manage advanced services like timekeeping, onboarding, benefits administration, tax setup, and custom reporting
• Stay sharp on payroll tax, compliance, and regulatory changes so you're the expert your clients count on

What you bring

• Experience processing payroll for companies up to 500 employees, with solid knowledge of multi state payroll, benefits administration, timekeeping, and federal and state tax and labor law
• FPC or CPP certification preferred
• Comfort with Windows, Outlook, Teams, Word, Excel and AI Tools
• A background in accounting, business, or human resources (degree preferred, not required)
• Sharp math and decision making skills, and genuinely great customer service instincts
• Curiosity and comfort with technology, you'll be using new tools regularly

Why Paper Trails

• Recognized as a Best Place to Work in Maine
• 100% company paid Health, Dental, Vision, and Short & Long Term Disability insurance
• 3% company 401k contribution
• Unlimited paid time off, plus all federal holidays
• Annual bonuses and profit sharing based on company performance
• Remote work flexibility after your first few months, based on business needs
• A team that genuinely invests in your growth, including training and certifications