Payroll Funds Specialist

Akima; El Paso (TX); On-site; USD 36,000 - 55,000; Full time

Job summary

A leading DHS contractor is looking for a Payroll Funds Specialist in El Paso, TX. This on-site role involves administrative support to HR operations, such as personnel record management, onboarding, timekeeping, and compliance with various regulations. Key qualifications include a high school diploma, HR support experience, and strong organizational skills. Candidates should be proficient in Microsoft Office and familiar with HRIS or timekeeping systems. The position demands effective communication skills and the ability to maintain confidentiality.

Qualifications

• High school diploma or equivalent required; Associate’s or bachelor’s in a related field preferred.
• 2–4 years of HR, administrative or personnel support experience.
• Familiarity with DHS processes highly desirable.
• Knowledge of HR administrative practices, record-keeping, and compliance requirements.
• Basic understanding of labor regulations (FLSA, EEO, FMLA).

Responsibilities

• Maintain accurate employee personnel files in accordance with company policy and regulatory standards.
• Assist in processing new hire documentation and background checks.
• Maintain accurate time and attendance records.
• Provide employees with information on company policies and HR procedures.
• Support audits, inspections, and government reporting requirements.

Skills

Strong organizational skills

Data entry skills

Microsoft Office proficiency

Communication skills

Customer service skills

Ability to maintain confidentiality

Education

High school diploma or equivalent

Associate’s or bachelor’s in relevant field

Tools

HRIS or timekeeping systems

Microsoft Office Suite

Job description

AGS is looking for a Payroll Funds Specialist to work in El Paso, TX. This role provides administrative and technical support to the Human Resources team at a DHS contractor site and supports day-to-day HR operations, including personnel record management, onboarding, timekeeping, benefits administration and compliance with contract, company and DHS requirements.

Key responsibilities include work in support of human resource professionals that requires a good working knowledge of personnel procedures, guides and precedents. The Payroll Funds Specialist may interview applicants, obtain references, recommend placement, identify potential issues and grievance procedures, and support human resource professionals on job classification, wage rates and employee salaries. The role involves the use of computers heavily for organizational and reporting purposes and advanced experience with office software packages may be needed.

Responsibilities

Personnel Records & Documentation

• Maintain accurate and up-to-date employee personnel files in accordance with company policy, ICE contract requirements, and regulatory standards.
• Assist in preparing HR forms, reports, and personnel action requests (PARs).
• Support tracking of employee assignments, rotations, leave, and contract‑mandated requirements.

Onboarding & Offboarding

• Assist in processing new hire documentation, background checks, and in‑processing requirements.
• Coordinate with site security, IT, and supervisors to ensure smooth onboarding.
• Support out‑processing and final clearance of departing employees including property return and exit documentation.

Timekeeping & Attendance

• Maintain accurate time and attendance records.
• Process leave requests, overtime authorizations, and shift adjustments.
• Support supervisors and employees in resolving timekeeping discrepancies.

Benefits & HR Support

• Provide employees with information on company policies, benefits and HR procedures.
• Assist HR Manager with enrollment, updates and tracking of employee benefits programs.
• Respond to routine employee inquiries and elevate complex issues to HR management.

Compliance & Reporting

• Support audits, inspections and government reporting requirements.
• Assist in maintaining personnel accountability records for ICE contract reporting.

General Administrative Duties

• Prepare correspondence, reports and presentations for HR management.
• Schedule meetings, coordinate training sessions and assist with HR communications.
• Provide support to site leadership for workforce‑related tasks as required.

Qualifications

• High school diploma or equivalent required; Associate’s or bachelor’s in human resources, business administration or related field preferred.
• 2–4 years of HR, administrative or personnel support experience.
• Familiarity with DHS processes highly desirable.
• Knowledge of HR administrative practices, personnel record‑keeping and compliance requirements.
• Basic understanding of labor regulations (FLSA, EEO, FMLA and applicable FAR/DFARS clauses).
• Experience with HRIS or timekeeping systems (Deltek, Kronos, Costpoint or similar) preferred.

Skills

• Strong organizational and data entry skills with attention to detail.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to maintain confidentiality of sensitive personnel information.
• Strong communication and customer service skills for supporting employees and leadership.
• Must be able to travel if/when needed within the US.
• Must have a valid driver’s license.

Job ID: 2025-20508

Work Type: On‑Site