Payroll Funding Associate

City of New York; New York (NY); On-site; USD 70,000 - 80,000; Full time

Job summary

SmartRecruiters, Inc. in New York seeks a Payroll Funding Associate for the Payroll Funding, Certification and ACH Unit. The successful candidate will fund city agency payrolls, prepare funding schedules, and manage EFT/ACH file verification.

The role requires a high school diploma and at least one year of clerical experience; strong Excel skills and familiarity with RMDS, PMS, CHRMS. On-site at 5 Manhattan West. Salary range is $70,000 to $80,000 USD per year.

Qualifications

• A four-year high school diploma or educational equivalent and one year of clerical experience.
• Keyboard typing at least 100 keystrokes per minute.
• Proficiency with Excel and data entry tasks.

Responsibilities

• Fund all City agencies’ payrolls by preparing Schedule of Funding Forms and submitting PRB1/PHM documents in FMS.
• Calculate EFT escrow amounts and prepare funding schedules for EFT escrows, EFT Net Pay and negative escrows.
• Confirm net pay and escrow deductions ACH files for PMS and PPMS payrolls and release files via Infodex.
• Make daily bank deposits into multiple City accounts using IDD devices and distribute deposits via email.
• Assist with check refund cancellations, direct deposit reversals and negative one-time deductions for direct deposits.
• Respond to direct deposit inquiries by phone or email and manage miscellaneous payroll funding tasks as assigned by supervisors.

Skills

Excellent verbal and written comms

Mathematical skills

Education

High school diploma or equivalent

Tools

Pi

PMS

RMDS

CHRMS

Job description

• Job Category: Finance, Accounting, & Procurement
• Salary Band: $70,000 to $80,000
• Compensation: USD 46,503 - USD 73,002

Job Description

The NYC Financial Information Services Agency-Office of Payroll Administration (FISA-OPA) seeks to hire a Payroll Funding Associate for the Payroll Funding, Certification and ACH Unit. The selected candidate will perform the following tasks:

• Fund all City agencies’ payrolls by preparing Schedule of Funding Forms using various Report Management and Distribution System (RMDS) reports and submitting Payment Request – Balance Sheet (PRB1) and Payment Hold Maintenance (PHM) documents in the Financial Management System (FMS);
• Calculate Electronic Funds Transfer (EFT) escrow amounts for all payroll cycles and prepare schedules of payroll funding for EFT escrows, EFT Net Pay and negative escrows;
• Confirm net pay and escrow deductions ACH credit files for the Payroll Management System (PMS) active payrolls and Pension Payroll Management System (PPMS) pension payrolls and release these files via Infodex telephone system;
• Make daily bank deposits into multiple City bank accounts using Image Direct Deposit (IDD) devices, scan and distribute deposits to all relevant parties via email;
• Assist with check refund cancellations, direct deposit reversals and negative one-time deductions for direct deposit credit returns;
• Respond to direct deposit inquiries via phone or email and;
• Perform miscellaneous tasks of a payroll funding nature as assigned by the Supervisor and/or Directors.

Preferred Skills

• Excellent verbal and written communications skills
• Experience with Pi, PMS, RMDS (Report Management and Distribution System) and CHRMS (City Human Resource Management System)
• Excellent mathematical skills or proficiency in Excel

Additional Information: #O-37

Hours/Shift: 35 Hours/Day Shift

Work Location: 5 Manhattan West, New York, NY

CLERICAL ASSOCIATE - 10251

Qualifications

Qualification Requirements A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.

Skills Requirement Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.