Payroll Director

Pro Mach Inc; Covington (KY); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Competitive salary and potential short-term incentive opportunities

Comprehensive medical, dental, and vision programs

Life and disability insurance

Paid time off programs

Retirement savings plan with company match

Wellness program

Eligibility for benefits begins on the first day of employment

Job summary

Pro Mach Inc is looking for a Payroll Director in Covington, Kentucky. This role entails leading the Payroll Department to ensure compliance with U.S. and Canadian regulations while providing strategic leadership focused on scalability and process improvement.

The ideal candidate will have a Bachelor’s degree and over 10 years of progressive payroll experience, including people leadership and expertise with Workday. Competitive benefits and incentives are offered.

Qualifications

• Bachelor’s degree.
• 10+ years of progressive payroll experience, with 3–5 years hands-on experience with Workday.
• Proven history of people leadership in a payroll or related function.
• Experience handling diverse pay types (hourly, salaried, commissions, bonuses, equity/stock-based compensation).
• Broad knowledge of U.S. and Canadian payroll, time reporting, payroll systems, processes, regulations, and policies.
• Payroll experience in a multi-location organization operating in the U.S. and Canada.
• Excellent working knowledge of Federal/State tax filing regulations and other payroll legislation.
• Proven ability to organize and prioritize projects in a fast-paced, deadline-oriented environment.
• Strong customer service disposition and professionalism.
• Advanced Microsoft Office skills, specifically Excel.

Responsibilities

• Provide strategic leadership and direction for the payroll function, focusing on long-term planning, scalability, and process improvement.
• Lead project management and end-to-end ownership of payroll-related initiatives, including company acquisitions and technology integrations.
• Oversee payroll compliance activities, ensuring adherence to federal, state, and local regulations.
• Ensure accurate and timely completion of all payroll operations, including audits, internal controls, reconciliations, and required reporting.
• Establish and maintain strong partnerships with Human Resources and cross-functional stakeholders to align payroll processes with broader organizational goals.
• Manage, mentor, and develop payroll team members, fostering accountability, continuous improvement, and high performance.
• Manage external vendor relationships to ensure service levels are met.

Job description

Position Overview

The Payroll Director will lead the organization’s Payroll Department in delivering payroll for both the United States and Canada, ensuring compliance with federal, state, and local laws and providing strategic leadership focused on long‑term planning, scalability, and process improvement.

Key Responsibilities

• Provide strategic leadership and direction for the payroll function, focusing on long‑term planning, scalability, and process improvement.
• Lead project management and end‑to‑end ownership of payroll‑related initiatives, including company acquisitions and technology integrations.
• Oversee payroll compliance activities, ensuring adherence to federal, state, and local regulations.
• Ensure accurate and timely completion of all payroll operations, including audits, internal controls, reconciliations, and required reporting.
• Establish and maintain strong partnerships with Human Resources and cross‑functional stakeholders to align payroll processes with broader organizational goals.
• Manage, mentor, and develop payroll team members, fostering accountability, continuous improvement, and high performance.
• Manage external vendor relationships to ensure service levels are met.

Qualifications

• Bachelor’s degree.
• 10+ years of progressive payroll experience, with 3–5 years hands‑on experience with Workday.
• Proven history of people leadership in a payroll or related function.
• Experience handling diverse pay types (hourly, salaried, commissions, bonuses, equity/stock‑based compensation).
• Broad knowledge of U.S. and Canadian payroll, time reporting, payroll systems, processes, regulations, and policies.
• Payroll experience in a multi‑location organization operating in the U.S. and Canada.
• Excellent working knowledge of Federal/State tax filing regulations and other payroll legislation.
• Proven ability to organize and prioritize projects in a fast‑paced, deadline‑oriented environment.
• Strong customer service disposition and professionalism.
• Advanced Microsoft Office skills, specifically Excel.

Benefits

• Competitive salary and potential short‑term incentive opportunities.
• Comprehensive medical, dental, and vision programs.
• Life and disability insurance.
• Paid time off programs.
• Retirement savings plan with company match.
• Wellness program.
• Eligibility for benefits begins on the first day of employment.

Equal Opportunity Employer

ProMach is an Equal Opportunity Employer. Pro Mach uses E‑Verify to verify employment eligibility of all new hires to work in the United States. Pro Mach is a drug‑free workplace. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.