Payroll Coordinator (Part-Time)

Simmons College Company; Boston (MA); On-site; USD 25,898 - 41,989; Part time

Benefits offered by this job

Health benefits

Flexible hours

Remote work opportunities

Job summary

Simmons University located in Boston is seeking a part-time Payroll Coordinator to support payroll operations. This role encompasses payroll processing, auditing payments, and assisting the Payroll Manager while ensuring compliance with policies.

The ideal candidate will have a high school degree and 2–3 years of payroll experience, with strong attention to detail and confidentiality. The position offers an hourly salary between $18.80 and $30.48, plus benefits, with options for hybrid work.

Qualifications

• Minimum 2–3 years of relevant payroll administration/support experience.
• Demonstrated understanding of wage and hourly laws regarding payroll taxes is a plus.
• Strong skills using and understanding the flow of payroll accounting.

Responsibilities

• Responsible for end-to-end non-exempt payroll processing.
• Audit payroll deductions and payments to third parties.
• Assist employees with general wage payments and inquiries.

Skills

Payroll administration

Confidentiality

Attention to detail

Problem-solving skills

Education

High school degree

Tools

Workday

Job description

Located in Boston’s historic Fenway area, Simmons University is a private university committed to empowering women and promoting diversity.

Job Summary

The Accounting Department is seeking a part-time Payroll Coordinator to support payroll operations. This role is responsible for processing non‑exempt payroll, auditing and releasing payments, and assisting the Payroll Manager as needed, while ensuring compliance with institutional policies and applicable regulations.

Essential Job Functions

• Payroll Processing
  • Responsible for end‑to‑end, timely processing and oversight of the Simmons University non‑exempt payroll.
  • Process payroll in accordance with labor regulations and standard accounting and payroll principles.
  • Review payroll inputs entered for approval in Workday, such as Period Activity Pay Assignments, One‑Time Payments, Review Federal Elections, Time Entry Approvals.
  • Review list of direct deposit rejects from ADP and assist employees with necessary corrections.
  • Review and submit refund payments received from ADP, TIAA, various state unemployment insurance taxes and Employee to Cashier.
  • Work closely with the student employment team to ensure students are being set up and paid in a timely fashion.
  • Run processes to transmit pay results, garnishments and payroll taxes to third‑party processor.
• Additional Payroll Support
  • Assist employees with general wage payments, e.g., direct deposits, employee tax and payroll deduction inquiries.
  • Audit payroll deductions and support payments to third parties for benefits and payroll tax obligations.
• Accounting and Audit Support
  • Work with accounting to ensure payroll transactions are processed to the general ledger correctly and cash activity is recorded.
  • Monitor and follow up on outstanding payroll checks to ensure compliance with regulations around abandoned property.
  • Work with external auditors to provide support needed for their audit procedure.
  • Other duties as assigned by members of the payroll or accounting function.

Required Qualifications

• High school degree required.
• Minimum 2–3 years of relevant payroll administration/support experience.
• Ability to maintain confidentiality and exercise discretion and sound judgement.
• Demonstrated understanding of wage and hourly laws regarding state, federal, and local payroll taxes is a plus.

Preferred Qualifications

• Working in a Higher Education environment is a plus.
• Familiarity with Workday is a plus.

Competencies

• Excellent problem‑solving/judgement skills, and a high level of attention to detail and accuracy.
• Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system.

Work Environment & Conditions / Physical Demands

This position operates in a standard office environment with routine use of computers, phones, and other office equipment. Work is primarily sedentary and performed in a professional office setting. Hybrid or remote work may be available based on institutional needs. Prolonged periods of sitting and working at a computer; frequent use of hands and fingers for typing and data entry; ability to view and interpret information on a computer screen for extended periods; occasional standing, walking, or light lifting (up to 10–15 pounds, e.g., files or office materials).

Additional Information for Applicants

This position is part‑time, benefits‑eligible at 24 hours per week / 3 days a week. It may be eligible for a partial remote work schedule.

In accordance with applicable pay transparency laws effective October 29, 2025, Simmons University is committed to pay equity, transparency and clear communication throughout the hiring process. The hourly or annual salary range for this position is: $18.80 – $30.48.

This is a benefits eligible position. Actual compensation will be based on factors such as experience, education, skills, equity, and external market benchmarks that help guide compensation decisions.

Our compensation philosophy is centered around a comprehensive package that includes pay, health benefits, and retirement savings offerings, and work‑life balance initiatives such as flexible hours and remote work opportunities. We are committed to offering a package that empowers individuals to thrive in their roles, contribute meaningfully, and lead with confidence.

Simmons University is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.