Associate Registrar for Systems and Analytics (Hybrid Eligible)

Simmons College Company; Boston (MA); Hybrid; USD 60,000 - 95,000; Full time

Benefits offered by this job

Hybrid work model

Remote work opportunities

Pay transparency

Job summary

Simmons University is seeking an Associate Registrar for Systems and Analytics to lead student information systems, data governance, reporting, and analytics within the Office of the Registrar. The role drives system optimization, data integrity, and compliance, partnering with Technology and campus stakeholders.

The position requires a Bachelor’s degree with 5 years in registrar operations and Workday experience; a Master’s is preferred.

Qualifications

• Bachelor’s degree in Higher Education, Information Systems, or related field.
• Minimum 5 years in a Registrar’s Office, academic operations, or student services.
• Experience with a Student Information System (SIS), Workday preferred.

Responsibilities

• Oversee operation, configuration, and optimization of the student information system (Workday Student).
• Coordinate system upgrades, enhancements, integrations, and testing with Technology and vendors.
• Serve as primary contact for SIS issues and collaborate with Technology to resolve problems.
• Support Registrar functions: records, programs of studies, degree audits through system design and maintenance.
• Ensure accuracy, integrity, and security of student academic data.
• Develop data standards, documentation, and business process workflows.

Skills

Analytical thinking

Communication skills

Attention to detail

FERPA knowledge

Education

Bachelor’s degree in related field

Master’s degree preferred

Tools

Workday

Reporting tools

Job description

ABOUT SIMMONS

Located in Boston's historic Fenway area, Simmons University has a strong tradition of empowering women and challenging traditional gender roles. Simmons was founded for equality 125 years ago as one of the first higher education institutions dedicated to helping women become leaders. Today, our university continues to grow and evolve and now offers Boston's only women's undergraduate program and graduate programs open to all. You’re joining our community at an especially exciting time as we continue to innovate for the future. Simmons recently launched a six-school academic structure that leverages our expert faculty and longstanding expertise in professions that make our communities stronger. In addition, we continue to highlight our high-value education proposition that is delivering greater ROI to students and putting them on the fast track to career growth and success. You’ll find that people who work here truly believe in our mission of preparing students to become social justice-oriented leaders who excel in their professions and their communities. This commitment and pride make for a dynamic workplace. As a university that values diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices at all levels, for all positions, ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.

Located in Boston's historic Fenway area, Simmons University is a small, private, non-sectarian University which has educated students for enriching careers and purposeful lives since 1899. Working at Simmons means joining a collaborative, diverse and mission-driven community of educators and professionals. We prepare students to be leaders for themselves, their communities and the world. Our faculty and staff members lead by example - sharing a commitment to excellence and putting the students first. Simmons News

JOB SUMMARY

The Associate Registrar for Systems and Analytics provides operational leadership and strategic support for student information systems, data governance, reporting, and analytics within the Office of the Registrar. This role is responsible for business process analysis, system optimization, reporting, and data integrity, ensuring that systems and data effectively support institutional operations, compliance, and decision-making. The Associate Registrar serves as a key liaison between the Registrar’s Office, Technology, and campus partners to enhance system functionality and promote data-informed practices.

ESSENTIAL JOB FUNCTIONS

• Manages and oversees the operation, configuration, and optimization of the student information system (Workday Student).
• Coordinates system upgrades, enhancements, integrations, and testing in collaboration with Technology and other vendors.
• Serves as the primary point of contact for troubleshooting issues related to the SIS and works with Technology to resolve technical problems.
• Support core Registrar functions, including the creation of program of studies, records, and degree audit, through effective system design and maintenance.
• Ensures the accuracy, integrity, and security of student academic data.
• Develop and maintain data standards, documentation, and business process workflows.
• Participates in institutional data governance initiatives.
• Monitors compliance with institutional policies, FERPA, and applicable federal regulations.
• Manages National Student Clearinghouse enrollment reporting.
• Design, develop, and maintain standard and ad hoc reports using Workday and other reporting tools.
• Analyze enrollment, retention, and graduation data to support institutional planning and assessment.
• Works closely with other departments such as academic affairs, admissions, technology, and financial aid, to ensure alignment of data systems.
• Identify opportunities to streamline processes through automation and improved system functionality.
• Provides training and support to staff and faculty on the use of systems and data reporting tools, promoting effective use of technology in academic administration.
• Contributes to the development of a long-term strategy for data systems and analytics that aligns with the institutional mission and goals.
• Leads or supports projects related to systems implementation, data integration, and analytics initiatives, ensuring timely completion and alignment with institutional priorities.

OTHER DUTIES AND RESPONSIBILITIES

Other duties assigned.

REQUIRED QUALIFICATIONS

• A Bachelor’s degree in a related field (e.g., Higher Education Administration, Information Systems, Business) or an equivalent combination of education and work experience.
• Minimum of 5 years of experience in a Registrar’s Office, academic operations, or student services.
• Extensive experience with a Student Information System (SIS) (Workday preferred).
• Proven experience managing complex data sets, building reports, and using Workday or reporting tools.

PREFERRED QUALIFICATIONS

• A Master’s degree, often in Higher Education, Educational Administration, or a related field.
• Previous experience in a supervisory or leadership capacity.
• Experience leading system migrations or major technology implementations.

COMPETENCIES

• Thorough knowledge of FERPA (Family Educational Rights and Privacy Act), data privacy policies
• Strong analytical and critical thinking skills to improve business processes.
• Excellent interpersonal, written, and oral communication skills for communicating with technical and non-technical stakeholders.
• Extreme attention to detail to ensure accuracy in records.

WORK ENVIRONMENT & CONDITIONS/PHYSICAL DEMANDS

This position is hybrid-eligible, with a combination of on-site and remote work expected. Responsibilities are performed in a standard office environment. Primarily involves remaining in a stationary position (sitting) for prolonged periods while working at a computer, keyboarding, and utilizing a mouse/trackpad. Occasionally required to lift, push, pull, or transport light to moderate objects, such as boxes of files or office supplies, typically weighing up to 20-30 pounds. Requires sufficient manual dexterity to operate office equipment (keyboards, scanners, printers) and mobility to move around an office environment. Occasional bending, stooping, stretching, and walking are required.

In accordance with applicable pay transparency laws effective October 29, 2025, Simmons University is committed to pay equity, transparency and clear communication throughout the hiring process. The hourly or annual salary range for this position is: S08$60,100.00 - $95,400.00. This is a benefits-eligible position. Actual compensation will be based on factors such as experience, education, skills, equity, and external market benchmarks that help guide compensation decisions. Our compensation philosophy is centered around a comprehensive package that includes pay, health benefits, and retirement savings offerings that can be seen here, as well as work-life balance initiatives such as flexible hours and remote work opportunities. We are committed to offering a package that empowers individuals to thrive in their roles, contribute meaningfully, and lead with confidence.